RECORD OF PROCEEDINGS
The minutes of the meeting held August 7, 2025.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Nate Garver
Mr. Daniel Hodge called the regular meeting to order at 6:48 pm.
The Board said the Pledge of Allegiance.
The Board signed checks and po’s.
A motion to approve the July 1, 2025 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
The Fiscal Officer presented the July and August Grassroots Clipping.
The Fiscal Officer presented the Ohio 811 Annual Report.
The Board approved sick time for Mr. Dave Compston on July 21st and 24th.
A motion to approve to contract with Charles Harris for two audit cycles for $4,550.00 for 2024-2025 and $4,900.00 for 2026-2027 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to approve Resolution 16-2025 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Board of Trustees approve all then and now purchase orders dated July 2, 2025 through August 7, 2025 totaling $267,829.92.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
RECORD OF PROCEEDINGS
Page #2 of August 7, 2025 mins.
A motion to approve Resolution 17-2025 as follows was made by Mr. Joseph Rabatin.
A Resolution of Approval to amend the temporary appropriations within a fund by modifying the following appropriations from one account to another within the fund:
From: Account Number Amount To: Account Number Amount
Fund: ROAD AND BRIDGE FUND
2031-760-740-0000 $63,000.00 2031-330-360-0000 $63,000.00
Machinery, Equipment, & Furniture Contracted Services
TOTAL $63,000.00
To cover the chip and sealing for this year.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
Discussion was held regarding the Enterprise zone meeting scheduled for August 14, 2025. Mr. Joseph Rabatin stated he would attend the meetings.
A motion to approve receipts totaling $33,466.48 warrants 13221 – 13277 totaling $365,604.16 and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman reported 51 calls for the Month of July.
Chief Zimmerman informed the Board that the annual flow testing on the SCBA and face piece was completed.
Chief Zimmerman informed the Board the Haystack Dinner and Auction is scheduled for November 14, 2025.
A motion to approve $812.40 for fire supplies to Staley’s for 6 pager and 6 radio batteries was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Page #3 of August 7, 2025 mins.
Chief Zimmerman informed the Board that Waterway completed all the testing on the hose and ladders and only one section of hose failed testing.
Chief Zimmerman discussed the need for more storage and the possibility of getting some type of shed for that. After discussion Chief Zimmerman was instructed to get pricing and sheds and a pole building.
Discussion was held regarding the purchase of a floor scrubber for the Station. Chief Zimmerman informed the Board that a new one would be approximately $10,000.00 and a used unit would be approximately $3,500.00-$4,000.00.
Chief Zimmerman informed the Board that 101 still is having air leak issues and he is working with Heritage on it, and also the right side is sagging. Chief Zimmerman further informed the Board that 102 is still waiting on a replacement jockey pump and 108 needed new batteries.
Chief Zimmerman informed the Board that they are having issues with SimpliSafe alarms going off out in the bay area.
Chief Zimmerman informed the Board he talked to Ohio Billing about being able to bill contractors if the repeatedly keep hitting gas lines. He stated we could bill as Emergency Response Investigation. After discussion a motion to approve for Emergency Response Investigation at the Chief’s discretion second offense $250.00 third offense $500.00 on a rolling 12-month period was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Chief Zimmerman informed the Board the Mr. Jerry Winkler stated at the County Chief’s meeting he would soon be announcing a NIMS training course for elected officials. He further stated it would be an online course so the Board should be watching for this. Chief Zimmerman further informed the Board that Mr. Winkler is meeting with the County Commissioners and Legal Council regarding the federal changes to FEMA and the Board will need to sign that we are operating under the County EMA.
Mr. Joseph Rabatin informed the Board he received a call from Mr. Graber with Bauman Township regarding a contract with Orrville and stated their fees were going up to $66,000.00 a year.
Mr. Dave Compston and Mr. Nate Garver presented the Road and Bridge and Building and Grounds report. The Board approved vacation for Mr. Compston September 2,2025 through September 5, 2025, and September 8, 2025 through September 12, 2025.
RECORD OF PROCEEDINGS
Page #4 of August 7, 2025 mins.
Discussion was held regarding the purchase of stone. A motion to approve the purchase of 1,500 ton of #67, and 800 ton of hard #8 and 800 ton of soft #8 was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
The Board approved vacation for Chief Zimmerman September 5, 2025 through September 12, 2025.
Mr. Compston informed the Board that Monday they would be replacing the culvert on Bechtel Road.
Mr. Compston informed the Board he purchased pipe for all the culvert work he has scheduled.
Mr. Nate Garver informed the Board he would like to rent a power rake from Mast Lepley to fix the walking trail. The Board approved.
Mr. Joseph Rabatin requested they get a portable air conditioner for the garage office.
Discussion was held regarding the request from the Tax Map Office requesting housing number assistance.
Mr. Daniel Hodge informed the Board he talked to the residents at 3343 Swinehart Road and 223 Robin Street. Mr. Compston stated he will go fix those issues.
Mr. Daniel Hodge informed the Board he had not received any permits from Brightspeed yet.
The Board discussed the Ohio Plan renewal and asked Mr. Dave Compston to review it.
Park Planning – Mr. Joseph Rabatin looked up what the lighting would cost to put up lights. He informed the Board that Mr. LaRon Miller said the league would be willing to put up to $2,000.00 toward the project. After discussion Mr. Rabatin stated he would get an updated quote for installing lights.
JEDD II – Mr. Jim Miler informed the Board they are still trying to get coverage for the Village of Apple Creek Police to help patrol at the school and the new Sherriff is finally working on trying to come up with a plan.
JEDD I – Mr. Daniel Hodge informed the Board that Mr. Kyle Miller is heading the sewer project and the Mr. Steven Mast is stepping back.
Discussion was held regarding the Prosecutors information regarding the sale of the property on Millborne Road. The Board tabled this until the next meeting.
Mr. Joseph Rabatin informed the Board that he had not heard back from the Prosecutors office yet regarding our request about interest.
Mr. Jim Miller presented the Board with all the information regarding the property at 78 N. Millborne and Emerson Road. After discussion it was decided the next step is to get a court order to proceed.
Mr. Joseph Rabatin informed the Board that aggregation letters will be sent out soon.
The next regular meeting is Thursday, September 4, 2025 at 6:45 at the fire station.
A motion to adjourn at 8:57 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.