RECORD OF PROCEEDINGS
The minutes of the meeting held January 11, 2024.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Jim Zimmerman Jared Durstine
Mr. Joseph Rabatin called the organizational meeting to order at 6:57 pm.
- Confirmation of Officers
Chairman – Mr. Jim Miller
Vice Chairman – Mr. Daniel Hodge
- Mileage Rate is set at. 67 cents per mile
- Meeting times will be the first Thursday of the month at 7:00 pm.
- The Wayne County Prosecutor’s office will be our primary legal counsel.
- All matters brought before the Board will be acted upon as a Board.
- The Board will use force account for Township Road Maintenance.
- Approve Apple Creek Banking Co’s memorandum of deposit of public funds agreement.
Motion to pass items A, B, C, D, E, F, & G was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Other – Assign Duties.
Fire Department – Mr. Jim Miller
Road Department – Mr. Daniel Hodge
Park – Mr. Joseph Rabatin
Wayne County Engineer – Mr. Joseph Rabatin and Mr. Daniel Hodge
Matrix – Mr. Joseph Rabatin and Ms. Valorie Lewis
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Page #2 of January 11, 2024 mins.
JEDD I – Mr. Daniel Hodge
JEDD II – Mr. Jim Miller
A motion to approve the assigned duties as listed above was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
A motion to adjourn from the organizational meeting and begin the regular meeting was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
A motion to approve the December 28, 2023 year end meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
The Fiscal Officer presented the Board with the January Grassroots Clipping.
The Fiscal Officer presented the Board with the updated handbook page to add other leave under Fire Department.
The Fiscal Officer presented the Board with the Certificate of Estimated Resources available for Expenditures for 2024.
A motion to approve permeant appropriations as follows was made by Mr. Daniel Hodge
General Fund $ 311,270.00
Motor Vehicle $ 109,200.00
Gasoline Tax $ 396,200.00
Road & Bridge $ 695,050.00
Fire District $1,629,050.00
Permissive Motor Veh $ 98,900.00
ARP Relief Fund $ 52,215.74
Park Revenue Fund $ 14,300.00
Total $3,306,185.74
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Jim Miller YES
Page #3 of January 11, 2024 mins.
Joseph Rabatin YES
The Fiscal Officer presented the Board with the 2023 Annual Financial Reports and Notes to the Financial Reports.
A motion to approve receipts for December 2023 of $42,649.26 warrants 12292 – 12375 for December 2023 totaling $102,369.18 and bank reconciliation and financial reports as submitted and January 2024 receipts of $2,637.76 and warrants 12376 – 12395 totaling $33,608.98 for January 2024 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman reported 30 squad runs, 5 fire runs, and 2 mutual aid runs for December 2023 for a total of 228.00 hours plus an additional 40.00 training hours for December 2023.
Chief Zimmerman informed the Board that the Life Pack 15 batteries were reaching the end of their life and the replacement cost is $550.00 per battery and we need two batteries now and a total of eight for all the Life Pack’s. A motion to purchase two batteries at $550.00 each was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Chief Zimmerman informed the Board that the gear extractor stops mid cycle so he has a call in for service.
Chief Zimmerman informed the Board that 104 was going to Autoworks on Monday for repair from hitting the deer.
Chief Zimmerman informed the Board that 105 was still having issues with the power load cot with charging issues. Chief Zimmerman stated he was instructed on a couple of trouble shooting things to try to correct the problem.
Chief Zimmerman informed the Board that the appraisal for 108 to repair damage came in a little over $9,000.00 from JMack.
Chief Zimmerman informed the Board that the Tanker Committee met tonight to test drive a Kenworth Chassis at Reberland Equipment. The Committee unanimously agreed that the Kenworth would be a better fit and they would be working with Mr. Brian Stoffer to get a bid specification for the new tanker.
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Page #4 of January 11, 2024 mins.
Chief Zimmerman informed the Board that Mr. Jacob Harold and Ms. Sylvia Harold had completed their EMT class, and that Ms. Ashley Zimmerman will be taking her advanced EMT class in February. Chief Zimmerman further informed the Board that
Ms. Barb Pittard with EMA has scheduled a lithium battery training in March and a haz mat refresher class in August at no cost to us.
Chief Zimmerman informed the Board the grant funds for the FEEEG grant had been received to be used for sets of turnout gear and hoods and gloves.
Chief Zimmerman informed the Board that the safety intervention grant was submitted on November 21, 2023 and has already made it to the Superintendent for approval.
Mr. Jared Durstine informed the Board that the Engine Committee was informed the Engine should be completed by the second week of February then it will go to FMI to get outfitted. A motion to approve up to $25,000.00 for FMI for outfitting the new engine was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Daniel Hodge informed the Board of the need to increase the approved amount for road tree trimming. A motion to approve another $10,000.00 for road tree trimming was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to approve 41.92 miles in East Union Township for ODOT was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Park Planning – Mr. Joseph Rabatin informed the Board he would like to use another $19,000.00 of the ARPA Funds to be able to complete the softball field as we did not receive the grant we applied for.
Mr. Jim Miller stated he would like to use some of the ARPA Funds to put a digital sign at the Fire Station.
JEDD II – Mr. Jim Miller informed the Board they met last night and there are no changes with the police situation as long as the current Sherriff Administration was in place.
JEDD I – Mr. Daniel Hodge said there is nothing to report at this time.
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Page #5 of January 11, 2024 mins.
Mr. Daniel Hodge reminded the Board of the Wooster Hospital Board meeting scheduled for January 17, 2024 at 6:00 PM.
Mr. Joseph Rabatin informed the Board of the need to enter into a Road Use Agreement with the Wayne County Engineer for the solar field going in on Bechtle
Road. A motion to approve to enter into a Road Use Agreement with Wayne County was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Jim Miller informed the Board that the polling site for the Elections will be moved to the Apple Creek Historical Society rather than the Fire Station.
The next regular meeting is scheduled for Thursday, February 1, 2024 at 7:00 pm at the Fire Station.
A motion to adjourn at 8:33 pm was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.