RECORD OF PROCEEDINGS
The minutes of the meeting held January 12, 2023.
PRESENT WERE TRUSTEES JOSEPH RABATIN, DANIEL HODGE, AND JIM MILLER; AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Mike Raymond
Jim Zimmerman
The organizational meeting was called to order by Mr. Daniel Hodge at 6:59 pm.
A motion to appoint Mr. Joseph Rabatin as Chairman for 2023, and Mr. Jim Miller as Vice Chairman for 2023 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to set the mileage rate at .65.5 cents per mile, use the Wayne County Prosecutor’s office as the primary legal counsel, agree that all matters brought before the Board will be acted upon as a Board, allow the Board to use force account for Township Road Maintenance if necessary, and set the regular meetings for the first Thursday of each month at 7:00 pm was made by Mr. Jim Miller. It was seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Duties were agreed upon as follows:
JEDD I Representative Mr. Daniel Hodge
JEDD II Representative Mr. Jim Miller
Matrix Contact Person Mr. Joseph Rabatin and Mrs. Valorie Lewis
Park Planning Committee Mr. Joseph Rabatin
Fire Department Liaison Mr. Daniel Hodge
Wayne County liaison Mr. Joseph Rabatin and Mr. Daniel Hodge
Road Department Liaison Mr. Jim Miller
A motion to approve the Apple Creek Banking depository agreement affective January 2, 2023 through January 1, 2028 was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to adjourn the organizational meeting at 7:03 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Joseph Rabatin called the regular meeting to order at 7:03 pm.
A motion to approve the December 29, 2022 year end meeting minutes was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
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A motion to approve the January 11, 2023 special meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
The Fiscal Officer presented the January Grassroots Clipping.
The Fiscal Officer presented the Wayne County zoning email.
The Board approve the Wayne County Board of Elections polling location agreement and designated Mr. Joseph Rabatin as the contact person for opening and closing the building with Mr. Joseph Rabatin and Mr. Jim Miller as emergency contacts. Mr. Joseph Rabatin made a motion to restrict electioneering outside the building it was seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
The Fiscal Officer presented the Board with the year-end balance certificate with estimated resources of $1,471,638.08 carryover and $3,177,917.36 available for 2022 expenditures.
A motion to approve Resolution 02-2023 to amend temporary appropriations within the Fire District Fund as follows was made by Mr. Joseph Rabatin.
From: Account Number Amount To: Account Number Amount
Fund: FIRE DISTRICT FUND
2111-760-740-0000 $ 10.00 2111-220-222-0000 $ 10.00
Machinery, Equipment & Furniture Life Insurance
Total $ 10.00
To cover life insurance through year end.
It was seconded by Mr. Daniel Hodge.
A roll call vote was taken:
Joseph Rabatin YES
Daniel Hodge YES
Jim Miller YES
A motion to approve permeant appropriations for 2023 as follows was made by Mr. Daniel Hodge:
General Fund $ 222,800.00
Motor Vehicle License Tax $ 92,400.00
Gasoline Tax $ 355,500.00
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Road and Bridge $ 1698,700.00
Fire District $ 1,386,000.00
Permissive Motor Vehicle License Tax $ 85,600.00
ARPA Coronavirus Relief Fund $ 66,000.00
Miscellaneous Special Revenue Park $ 14,300.00
Total Permeant Appropriations $ 2,921,300.00
It was seconded by Mr. Joseph Rabatin
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to approve receipts December 2022 receipts totaling $40,862.44, warrants 11720 – 11797 totaling $152,868.80 less $124.17 for squad transport refund to Aetna for total December expenditures of $152,744.63 and January receipts of $3,620.63 warrants 11798 – 11822 totaling $30,998.84 and December bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report. Mr. Compston requested to take down the pine tree on the Township grounds. The Board approved the removal of the ailing pine tree.
Mr. Dave Compston informed the Board that the pickup truck had to be taken to A & J Exhaust to repair the wipers.
Mr. Joseph Rabatin presented pricing for a 2022 Ford F350 pickup truck. After discussion a motion to purchase the F350 pickup truck from Valley Truck for $85,866.00 after State Bid pricing is confirmed on a four-year lease/purchase was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Daniel Hodge informed the Board he spoke with the AT&T representative about the road bore and stated he would give verbal approval if the Board approved they go to a 60” depth. A motion to approve a verbal approve to do 60” depth was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman reported 53 squad runs, 3 fire runs, and 5 mutual aid for a total of 281.00 run hours for December 2022 with an additional 38 additional training hours for December 2022. Chief Zimmerman informed the Board this was the busiest Month and that 40 calls came in the last two weeks of the Month and he would like to Thank the Volunteers for their diligence.
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A motion to approve fire supplies of up to $1,000.00 was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Chief Zimmerman informed the Board that the portable pump on 103 which has hardly ever been used has gone bad and rather then put money into it he asked to dispose of it. The Board approved to dispose of the old portable pump.
Chief Zimmerman informed the Board that the Station plumbing was competed and is up to code.
Chief Zimmerman informed the Board that the bay floors are complete and the stripes are done.
Chief Zimmerman informed the Board he received a MARC’s grant for user fees for $2,280.00, and that he did put in for a training reimbursement grant that would be a pass-through grant to the Association.
Mr. Daniel Hodge stated he had heard nothing on the Orrville contract.
Park Planning – Mr. Joseph Rabatin informed the Board he spoke with Mr. Erich Riebe and he was going to talk to the softball and youth softball organization to get letter of recommendation for the ODNR grant.
JEDD II – Mr. Joseph Rabatin informed the Board that he attended the recent meeting and there is still no letter from the Attorney they hired. Mr. Rabatin informed the Board meetings are scheduled for April 5, 2023, July 12, 2023, and October 4, 2023 at 6:00 pm.
JEDD I – Mr. Daniel Hodge informed the Board they were trying to schedule a meeting for the end of March first of April.
Mr. Jim Miller informed the Board that six resumes had been received for the Assistant Road Superintendent position and that three people were interviewed. Mr. Miller further stated the job was offered to someone but they declined the offer. After discussion it was decided to advertise again and also put the job posting on Indeed.
Mr. Daniel Hodge informed the Board that the Wooster Hospital meeting was scheduled for Wednesday, January 18, 2023 at 6:00 pm.
The next regular meeting will be Thursday, February 2, 2023 at 7:00 pm at the Fire Station.
A motion to adjourn at 8:46 pm was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.