RECORD OF PROCEEDINGS
The minutes of the meeting held September 4, 2025.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Jim Zimmerman Nate Garver
Jeff Sampsel Joel Bender Whitaker Myers
Ron Maxwell Whitaker Myers
Mr. Daniel Hodge called the regular meeting to order at 6:46 pm.
The Board said the Pledge of Allegiance.
The Board signed checks and po’s.
A motion to approve the August 7, 2025 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to approve paying Mr. Jeff Sampsel’s invoice as soon as it is received in the mail was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Mr. Joel Bender with Whitaker Myer Insurance reviewed the renewal information for property and liability insurance for both the Ohio Plan and the VFIS Plan. Mr. Bender informed the Board he would be stopping visiting customers at the end of 2025 and plans to retire completely at the end of 2026.
After discussion a motion to approve the Ohio Plan renewal up to $12,902.00 until the rate is recalculated and the VFIS Plan at $23,055.00 was made by Mr. Jim Miller it was seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
The Fiscal Officer informed the Board that the 2026 Budget was approved by the County Budget Commission and that the Local Government estimate was reduced to $42,303.66.
The Fiscal Officer presented the Board with Certificate of Estimated Resources and the Local Government distribution received from the Budget Commission.
A motion to approve the Resolution Accepting the Rates and Amounts as determined by the Budget Commission and Authorizing the necessary tax levies and certifying them to
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the County Auditor was made by Mr. Daniel Hodge. It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to approve Resolution 18-2025 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Board of Trustees approve all then and now purchase orders dated August 9, 2025 through September 4, 2025 totaling $34,520.39.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
The Board approved funeral time off for Mr. Nate Garver on August 28, 2025.
A motion to approve receipts totaling $502,866.85 warrants 13278 – 13319 totaling $81,964.66 plus direct payments to the Wayne County Auditor of $21,605.31 for total expenditures of $103,569.97 and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman reported 53 calls for the Month of August.
A motion to approve $256.29 for squad supplies and $194.40 for fire supplies for a total of $450.69 was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board he had ordered four sets of turnout gear. A motion to approve up to $4,200.00 for turnout gear, boots, and helmets was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring concurring.
A motion to approve $488.00 for crack sealing material at the Station was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
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A motion to approve up to $2,000.00 for the completion of sealing the Station parking lot was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board the 101 was down at Heritage getting repaired.
Chief Zimmerman informed the Board that the jockey pump on 102 had been replaced.
Chief Zimmerman informed the Board Mr. Marty Yoder was added to the Department roster as probationary.
Mr. Daniel Hodge presented plans for a pole building for Department storage. After discussion it was decided that was not the direction the Chief wanted to go and he was instructed to look into sheds and get pricing.
Mr. Nate Garver presented the Road and Bridge and Building and Grounds report. Mr. Garver informed the Board he the walking path raked out on Wednesday. After discussion Mr. Garver was instructed to roll the path with the roller.
Mr. Daniel Hodge informed Mr. Garver that a grate cover was needed at 3343 Swinehart Road and he may have to make one that will work.
Mr. Daniel Hodge informed the Board that the transmission on the NH 75 Tractor was damaged. After discussion a motion to approve up to $25,000.00 for the transmission repair was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Park Planning – Mr. Joseph Rabatin stated the walking path looked really good. Mr. Rabatin informed the Board he spoke with the girl’s softball league and was informed they couldn’t afford more the $2,000.00 for the LED lighting project. Mr. Rabatin presented the quote for LED lighting for $7,786.24 from LED Lighting Supply. After discussion a motion to approve the purchase of the LED lighting at $7,786.24 with the softball league reimbursing up to $2,000.00 to the Township was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring. Mr. Rabatin stated the league would do the installation of the lights.
JEDD II – Nothing to report.
JEDD I – Nothing to report.
Discussion was held regarding the request from the Prosecutors office regarding interest going to the Fire Fund and Road and Bridge Fund and was instructed that legally it cannot be deposited into any other fund then the General Fund,
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Discussion was held regarding the possible sale of the half-acre on Millborne Road. After discussion it was decided to check into survey costs and go from there.
Discussion was held regarding removal of junk vehicles. After discussion it was decided to table it until the next meeting until more information is available.
A motion to serve notice regarding noxious weeds per ORC 5579.05(A) to 8923 Emerson Road when the notice of junk vehicle removal is served was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to approve the mileage certification of 41.922 road miles for East Union Township was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Mr. Joseph Rabatin informed the Board he attended the Enterprise Zone Agreement meeting on August 14, 2025 regarding Preferred Airparts and AT&F Metals. Mr. Rabatin informed the Board that both agreements were no longer if affect with no pay back.
Mr. Joseph Rabatin informed the Board he was taking the required Public Records Training for himself and Fiscal Officer Valorie Lewis.
Mr. Daniel Hodge informed the Board that the Secrest Road bridge repair was scheduled to begin on Monday, September 8, 2025.
Discussion was held regarding the required Cybersecurity training and required policy to be drafted per the State of Ohio. Mr. Jim Miller said he would do the training scheduled on September 9, 2025.
The next regular meeting is Thursday, October 2, 2025 at 6:45 at the fire station.
A motion to adjourn at 9:08 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.