Record of Proceedings April 6, 2023

RECORD OF PROCEEDINGS

The minutes of the meeting held April 6, 2023.

PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE; AND FISCAL OFFICER VALORIE LEWIS

Also present were:

          Dave Compston                                    Jim Zimmerman

          Adam Swinehart

Salt Creek Township Trustee

The regular meeting was called to order by Mr. Joseph Rabatin at 6:59 pm.

A motion to approve the March 2, 2023 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

A motion to pass Resolution 07-2023 to adjourn to executive session to discuss personal matters per ORC 121.22(G)(1) was made by Mr. Jim Miller.

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

          Jim Miller                YES

          Daniel Hodge          YES

          Joseph Rabatin       YES

A motion to adjourn from executive session and return to the regular meeting was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.

Mr. Joseph Rabatin stated the Board has decided to part ways with Mr. Zachary Kimpton’s employment with the Township and move Mr. Michael Raymond’s part time pay rate to $25.00 per hour and offer Mr. Scott Feltes a part time position at $25.00 per hour.  Mr. Rabatin further stated the Board will be looking for a full-time employee in the future.

The Fiscal Officer presented the Ohio Plan information.

The Fiscal Officer presented the OTARMA update.

The Fiscal Officer presented the Amish Steering Committee report on the funds received from them and how they will be used.

The Fiscal Officer informed the Board that there is approximately $48,284.74 in ARPA Funds to be spent.

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Page #2 of April 6, 2023 mins.

The Fiscal Officer presented the Board with the different levy options and the funds each would generate that was received from the Wayne County Auditor Jarra Underwood.  After discussion the Board agreed to just do a renewal of the 1.5 mill Road and Bridge levy on the November ballot.

A motion to approve Resolution 06-2023 as follows was made by Mr. Joseph Rabatin.

WHEREAS, the Board of Trustees of East Union Township met in regular session on April 6, 2023 at 7 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act.

    NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby appoint Fiscal Officer Valorie Lewis as the contact person to correspond with the Wayne County Prosecutor via the Matrix to draft the necessary resolutions and ballot language to put the 1.50 mill renewal levy on the November ballot.

It was seconded by Mr. Jim Miller.

A roll call vote was taken:

          Joseph Rabatin       YES

          Jim Miller                YES

          Daniel Hodge          YES

A motion to approve receipts March 2023 receipts totaling $622,418.91, warrants 11896 – 11959 totaling $105,315.12 plus direct payments to the Wayne County Auditor of $23,605.99 less pass-through training grant money of $815.45 for total expenditures of $128,105.66, and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.

Chief Zimmerman reported 30 squad runs, 7 fire runs, and 1 mutual aid for a total of 165.32 run hours for March 2023 with an additional 64 training hours for March 2023.

A motion to approve squad supplies for $313.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.

Chief Zimmerman informed the Board that Stryker did annual preventative maintenance on the cots and stair chairs and they had to replace a hydraulic hose on one of the cots.

Chief Zimmerman informed the Board that Staley’s can’t give him a time frame on getting the MARCS radios update complete.

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Page #3 of April 6, 2023 mins.

Chief Zimmerman discussed with the Board that because of grant funds most of the turn out gear was purchased at the same time.  Chief Zimmerman further suggested we start replacing them in intervals to stretch out the cost and that it is required by NFPA to replace them on a regular basis.  Chief Zimmerman stated we could start replacing them in sets of 5 a year.  Mr. Joseph Rabatin stated we could use the ARPA Fund money to start the process.  Chief Zimmerman was instructed to get pricing or replacing them.

Chief Zimmerman informed the Board that Mr. Nick Schlabach fixed the outside lights that were flickering.  The Board and Chief Zimmerman thanked him for repairing them.

Chief Zimmerman informed the Board that all of the windows are installed but some flashing still needs done and the inside finished.  Chief Zimmerman stated the contractor is planning on the week of April 17th to finish the windows and install the doors.

Chief Zimmerman informed the Board that 108 needs to go to the repair shop in Canton to see what is going on with the turbo and that Mr. Larry Reber planned to take it in next week.

Chief Zimmerman informed the Board that they held the Trench Class last Month and it went very well.  The total cost for the training and breakfast and lunch was $1,521.00.

Chief Zimmerman informed the Board that he and Mr. Ben Troyer started their fire officer 1 and 2 training classes which are all online classes.

Chief Zimmerman informed the Board that he updated the VFDF Board consisting of Mr. Daniel Hodge, Mr. Joseph Rabatin, Mr. Les Durstine, Mr. Michael Raymond and Mr. Dan Cross.  Chief Zimmerman further informed the Board that this need updated every year on their website.

Chief Zimmerman informed the Board that he was informed via email that Mr. Dave Freeman resigned and the EMA Director for Wayne County.  Chief Zimmerman further stated to let the Commissioners know that Ms. Barb Chapin would be the best replacement.

Discussion was held regarding the revised Ohio Billing Policy language and after discussion the Board approved to sign and return it.

Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report.  Mr. Compston informed the Board that truck 18 was at DMS repair for issues with hydraulic leaks.  Mr. Compston further informed the Board that all the orings would be replaced and the issues with the turbo would be looked at.

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Page #4 of April 2, 2023 mins.

Discussion was held regarding the purchase of stone.  After discussion a motion to purchase 1,000 tons of #67 stone from Lil John Transport was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.

Mr. Compston informed the Board that Mr. Charlie Russell has a tree service and he had him come and chip up all the brush after the storms and he also took a tree of the road at Kansas.  After discussion Mr. Compston was instructed to get some quotes for areas that need tree work done.  After further discussion a motion to approve up to $10,000.00 for tree work was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring

Mr. Dave Compston presented a quote from Mr. Dave Hibner for a replacement truck with a snow plow package on it.  After comparing the two state bid quotes a motion to go through Valley Freightliner chassis for $148,330.00 with a Henderson body without a new plow for $97,633.00 for a total of $245,963.00 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.

Discussion was held regarding the damage to the salt shed cover.  After discussion a motion to go with a full replacement with the screen installed was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.

Discussion was held regarding the ODOT Salt Contract for 2024.  A motion to participate in the 2024 ODOT Salt Contract was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.

A motion to purchase 400 tons of salt through the ODOT Salt Contract was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.

Mr. Joseph Rabatin informed the Board he attended the Wayne County Trustees Association meeting and was informed by the Engineer’s office that going forward any access to land needs approve by the County first before any ditch enclosure can be done.

Park Planning – Mr. Joseph Rabatin informed the Board he emailed the deed information to the grant people.

JEDD II – Mr. Jim Miller informed the Board that he attended the meeting last night and got the letter from the Attorney hired by the Village of Apple Creek regarding police coverage at the High School and JRL and it was being forwarded to Mr. Jeff Musselman their counsel who will review and sent to the Wayne County Sherriff’s Office.

JEDD I – Nothing to report.

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Page # of April 2, 2023 mins.

Mr. Daniel Hodge informed the Board that we needed to meet with Mr. Ed Gassbarie to get the Weaver Cemetery surveyed but before that can be done brush needs removed for access.  Mr. Jim Miller will meet with Mr. Daniel Hodge at the cemetery to see what needs to be done.

Mr. Joseph Rabatin informed the Board that for the first round of the OPIOD Settlement the Township received a little over $46.00.  After discussion a motion to give our settlement money to the County to be used in a better manner was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.

Mr. Joseph Rabatin informed the Board that the Township will go with an electrical aggregate of .06760 kw until December then we will go to bid with other aggregates within the County.

The next regular meeting will be Thursday, May 4, 2023 at 7:00 pm at the Fire Station.

A motion to adjourn at 9:16 pm was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.