RECORD OF PROCEEDINGS
The minutes of the meeting held April 4, 2024.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Jim Zimmerman Dave Compston
Mr. Jim Miller called the regular meeting to order at 7:00 pm.
A motion to approve Fiscal Officer Valorie Lewis’s bond for her term beginning April 1, 2024 ending March 31, 2028 was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
A motion to approve the March 7, 2024 regular meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
The Fiscal Officer presented the Board with the Wayne County Auditor’s certification of the .90 Fire District renewal levy of $73,000.00.
A motion to pass Resolution 07-2024 declaring it necessary to proceed with they levy of a tax in excess of the ten-mill limitation was made by Mr. Jim Miller.
It was seconded by Mr. Daniel Hodge
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
The Fiscal Officer presented the Board the OTARMA update.
The Fiscal Officer presented the Board with the Amish Road Steering Committee report for their donation of $16,533.80 to be used for road repair.
A motion to approve receipts for March 2024 of $731,518.29 warrants 12478 – 12522 totaling $113,220.30 plus direct payments to the Wayne County Auditor of $26,718.74 for total expenditures of $139,939.04 and bank reconciliation and financial reports as submitted was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
RECORD OF PROCEEDINGS
Page #2 of April 4, 2024 mins.
Chief Zimmerman reported a “stupid busy month of calls” of 29 squad runs, 8 fire runs, and 3 mutual aid runs for March 2024 for a total of 298.00 hours plus an additional 99.00 training hours for March 2024.
Chief Zimmerman informed the Board that all the safety intervention items have been received.
Chief Zimmerman informed the Board that Fantastic Flooring fixed two damaged spots in the bay floor.
Chief Zimmerman informed the Board that the water softener was repaired by Flinner Water Service.
Chief Zimmerman informed the Board that the vehicle detailer was coming back tomorrow and Saturday to continue detailing the vehicles.
Chief Zimmerman informed the Board that the Supthen engine was finished last Tuesday at FMI and was back at Supthen to get ready to go to the FDIC. Chief Zimmerman further informed the Board that it should be delivered by May 1st at the latest, and then the Department will go through training on operation and driving until June 19th before going into service.
Chief Zimmerman informed the Board that the Department was planning an Open House on June 1, 2024 from 10:30 am to 2:00 pm for the public to see the new engine. Chief Zimmerman further informed the Board that the Association will provide hot dogs, chips, and ice cream and have fun fire games for the kids. Chief Zimmerman said the Department will hold a push-in ceremony at 1:00 pm.
Chief Zimmerman informed the Board that 10 Department members will be going to the FDIC show courtesy of Supthen. Chief Zimmerman said 5 will go on Thursday, and 5 will go on Friday. After discussion a motion to pay for food for the members going to FDIC up to $1,000.00 for expenses and allow them to drive a Department vehicle was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to approve Resolution 08-2024 as follows was made by Mr. Jim Miller.
WHEREAS, the Board of Trustees approve to advertise to accept sealed bids for a 2,000-gallon vacuum tanker two times in April 2024 to be opened at the May 2, 2024 regular meeting.
Page #3 of April 4, 2024 mins.
It was seconded by Mr. Daniel Hodge.
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
Chief Zimmerman informed the Board the Department had a lithium battery class with Bad Day Training and 37 people attended, 25 from our Department and it was a very productive training.
Chief Zimmerman informed the Board that the Association would be willing to pay for half of an electric sign if the Township would be willing to go up to $30,000.00 on a sign. The Board was interested in moving forward with this project.
Chief Zimmerman informed the Board that the Haystack Dinner and Auction is scheduled on November 8, 2024. Chief Zimmerman said the Association would like to earmark the funds from it to expand out the front of the Station for a display area and storage.
A motion to pass Resolution 09-2024 as follows was made by Mr. Jim Miller.
WHEREAS, the Board of Trustees adjourn into executive session to discuss personal matters per ORC 121.22 (G) (1).
It was seconded by Mr. Daniel Hodge.
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
A motion to adjourn from executive session and return to regular session was made by Mr. Jim Miller.
It was seconded by Mr. Daniel Hodge.
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Page #4 of April 4, 2024 mins.
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
Mr. Jim Miller stated the Board discussed personal matters pertaining to the Fire Department and discussed employment options for the Road Department.
A motion for Chief Zimmerman to obtain his CDL certification was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Mr. Dave Compston presented the Board with the Road and Bridge and Buildings and Grounds report. Mr. Compston informed the Board that the Secrest Road project is complete and he was waiting for Russell Tree Service to remove a few more trees and Mr. Compston needed to plant grass.
Mr. Compston informed the Board that 400 ton of salt has been received. Discussion was held regarding the ODOT Salt Contract for 2024 and Mr. Compston stated he had not received anything yet. The Board approved to participate in the 2024 ODOT Salt Purchasing contract for 2024.
Mr. Dave Compston informed the Board that Mr. Jim Orr asked if we would put some stone up at the Cemetery again. The Board approved laying some stone at the Apple Creek Cemetery.
Mr. Compston informed the Board of a culvert on Kansas Road just North of Lautenschlager that needed fixed or replaced.
Park Planning – Mr. Joseph Rabatin informed the Board that the ball groups decided not to spend the money on a new field or lights and to look at purchasing some land for additional ball fields. Mr. Daniel Hodge informed the Board that Mr. Brian Gwin said ATI is not interested in selling any land. Mr. Hodge further informed the Board he was checking on land on the other side of the two fields. Mr. Joseph Rabatin informed the Board that Ms. Rhonda Shultzman checked with Wayne County about getting some trees and they will provide up to 25 oak trees for the Park. Ms. Shultzman is also working on an updated sign.
Page #5 of April 4, 2024 mins.
JEDD II – Mr. Jim Miller informed the Board that the regular meeting scheduled for April 3, 2024 was canceled and the next meeting will be held July 10, 2024 at 6:00 pm at the Village hall.
JEDD I – Mr. Daniel Hodge informed the Board he talked with Mr. Reuben Troyer and he was trying to schedule a meeting on Tuesday, April 9, 2024 on site to see what is going on up there.
Discussion was held regarding the Tax Incentive Review meetings scheduled for Thursday, June 13, 2024 beginning at 3:00 pm. Mr. Daniel Hodge will attend, Mr. Joseph Rabatin stated he may also attend.
Discussion was held regarding the regular meeting for July which would fall on July 4, 2024. After discussion the Board decided to move the regular meeting to Tuesday, July 2, 2024 at 7:00 pm at the station.
Mr. Joseph Rabatin informed the Board that he volunteered to be on the Wayne County Safety Committee.
The next regular meeting is scheduled for Thursday, May 2, 2024 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:32 pm was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.