RECORD OF PROCEEDINGS
The minutes of the meeting held April 7, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Matt Compston Pam Sprowls
Kara Cadle Reuben Troyer
Brian Orr
Mr. Daniel Hodge called the meeting to order at 6:00 pm.
A motion to approve the March 3, 2022 regular meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
A motion to approve the March 24, 2022 special meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to approve the April 2, 2022 special meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Ms. Pam Sprowls with Ohio Billing informed the Board that she looked back over our history since we started in 2014, and we billed 2,565 calls with a retail value of $1,797,493.86, and after various agreed upon deductions and non-insurance residents the Township has generated $707,471.44. Ms. Sprowls further informed the Board that the average return per call is $265.00. Discussion was then held regarding the Amish Church Fund, Amish runs, and non-insurance calls. After much discussion it was agreed upon going with a 35% discount for non-traditional insurance for Amish and non-taxpayer with no insurance. All residents are credited paid in full if they have no insurance or their insurance paid a reduced amount. Chief Zimmerman reminded Ms. Sprowls we requested to remove scene safety off the billing list.
Ms. Pam Sprowls then informed the Board that we can switch our collection service over to the Ohio Attorney General’s office for collection. After discussion a motion to switch collection service to the Ohio Attorney General’s office was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Ms. Pam Sprowls further informed the Board that Medicare is doing a survey across the board, and we would have until November 2023 to complete the survey. If the survey is not completed Medicare will take 10% off of what is paid to the Township and Medicare
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is 43% of our billing. Ms. Sprowls stated to contact them to help with the survey process when we are called to participate.
Ms. Sprowls then presented credit card processing done through Ohio Billing. Ms. Sprowls stated that society is becoming more plastic and for a little $20.00 plus transaction fees they could process those transactions for the Township a deposit them into the Township checking account. After discussion a motion to start processing credit card payments through Ohio Billing was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Brian Orr spoke with the Board about putting in a softball field at the East Union Park. Mr. Orr presented elevation information and suggestions on the most cost-effective way to place the field. Mr. Joseph Rabatin informed the Board Buckeye Pipeline would be willing to give up to three days of dozer work donated for moving dirt. Mr. Rabatin further informed the Board he had applied for a $10,000.00 grand through TC Energy, and he spoke with Holmes Wayne Electric and they will give $1,000.00 for drainage pipe. Mr. Brian Orr suggested talking to the Village of Apple Creek regarding the bank run at the Sewer Plant, they maybe willing to give it to the Township for some fill.
The Fiscal Officer presented the Board with the Ohio Amish Steering Committee ORC 5501.33 report for their $11,115.37 contribution for road maintenance.
The Fiscal Officer presented the March and April Grassroots Clipping.
The Board approved bereavement time for Mr. Dave Compston on March 25, 2022.
A motion to amend Resolution 07-2022 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Board of Trustees approve to purchase a mini excavator through Sourcewell pricing from Akron Tractor and Equipment for $93,095.53 to be paid from the Road and Bridge Funds.
It was seconded by Mr. Jim Miller
A roll call vote was taken:
Daniel Hodge YES
Jim Miller YES
Joseph Rabatin YES
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A motion to pass Resolution 08-2022 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Township has elected to use the Standard Allowance by way of Resolution No. 08-2022 and its presumption of revenue loss due to public health emergency; and
WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The purchase of a MaxxD 22 ft Tilt Trailer from Gingerich Trailer Sales, Ltd for $12,000.00 (“Project”).
NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: 12,000.00.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Daniel Hodge YES
Jim Miller YES
Joseph Rabatin YES
A motion to approve Resolution 09-2022 as follows was made by Mr. Joseph Rabatin.
WHEREAS, the Township has elected to use the Standard Allowance by way of Resolution No. 09-2022 and its presumption of revenue loss due to public health emergency; and
WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The purchase of various sizes culvert pipe, grates, and couplers to complete several approved culvert replacements. (“Project”).
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NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: 25,155.00.
It was seconded by Mr. Jim Miller
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
A motion to pass Resolution 10-2022 to amend appropriations within the General Fund as follows was made by Mr. Daniel Hodge.
From: Account Number Amount To: Account Number Amount
Fund: GENERAL FUND
1000-760-740-0000 $20.00 1000-110-315-0000 $20.00
Machinery, Equipment & Furniture Election Expense
Total $20.00
To cover election expenses charged by the County Auditor on the first half real estate settlement.
It was seconded by Mr. Joseph Rabatin
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Daniel Hodge YES
Page #5 of April 7, 2022 mins.
A motion to approve March receipts totaling $611,187.77 and warrants 11320-11372 totaling $224,198.05 plus payment to the Wayne County Auditor for $23,228.17 for total expenditures of $247,426.22 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman reported 31 squad runs, 5 fire runs, and 1 mutual aid totaling 223.00 run hours for March 2022 with an additional 66.00 training hours for March 2022.
A motion to approve $418.64 is squad supplies, 50 gallons of Class A fire fighting foam for $900.00, helmet $100.00 and truck wash for $100.00 for fire supplies for a total of $1,518.64 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board that Staley’s has the keys now to access the MARC’s radios to do the update.
A motion to approve the updated Mutual Aid Agreement for Wayne County was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman reminded the Board of the Department banquet on April 9, 2022.
Chief Zimmerman informed the Board the Association approved to increase volunteer pay by $1.00 per person per call.
Chief Zimmerman informed the Board he was reaching out to Mr. Roger Clark with the State to help with inspections due to all of the construction going on in the Township.
Mr. Jim Miller asked Chief Zimmerman about the windows and Chief stated he was waiting for them to be measured. Mr. Miller instructed to have them look at the doors that need to be replaced.
Mr. Dave Compston and Mr. Matt Compston presented the Road and Bridge and Buildings and Grounds report. A motion to approve the Resolution to participate in the ODOT salt resolution was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to order 500 ton of salt through the ODOT salt program was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
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Discussion was held the cracking on Tracy Bridge and Meadowview Lane and Swinehart Road from the new bridge to Old 30. After discussion a motion to pass Resolution 11-2022 as follows:
WHEREAS, the Township has elected to use the Standard Allowance by way of Resolution No. 11-2022 and its presumption of revenue loss due to public health emergency; and
WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The reclamation of Tracy Bridge, Meadowview Lane, and a portion of Swinehart Road with quote from Melway Paving for $20,706.00, and purchase 100 ton of 304 stone from Lil John at $24.00 per ton. (“Project”).
NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: 24,000.00.
It was seconded by Mr. Jim Miller
A roll call vote was taken:
Daniel Hodge YES
Jim Miller YES
Joseph Rabatin YES
Discussion was held regarding the fence at Dildine Field. After discussion a motion to replace the fence at Dildine not to exceed $5,700.00 to be paid out of the ARPA Fund was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
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Mr. Dave Compston asked the Board if they would consider purchasing a roller with Sugarcreek Township for approximately $49,999.00 and sharing the cost. After discussion Mr. Compston was instructed to check other rental places to see what was available.
Mr. Joseph Rabatin presented a state bid quote from Valley Truck Centers for a Ford F350 crew cab pickup truck for $66,505.00. Mr. Rabatin informed the Board that Valley had ordered the truck but we were not committed to it. The Board needs to decide if they want to purchase it.
Mr. Daniel Hodge informed the Board that at the Wayne County Engineers meeting they talked about the necessary signage for the bridge on Secrest Road. Mr. Hodge further informed the Board that the County was planning on replacing the culvert on Barnard Road in late June and that they are wanting to get rid of all their one lane bridges per Wayne County Engineer Scott Miller. Mr. Hodge said they certified 41.922 road miles for East Union Township.
Discussion was held regarding premium pay for Chief Jim Zimmerman, Mr. Joseph Rabatin informed the Board he had checked with Ms. Barbara Biro with the Wayne County Prosecutors office and Chief Zimmerman would be eligible to receive up to $8,000.00 for 2021 in premium pay. A motion to approve to pay the balance due up to $8,000.00 in premium pay to Chief Zimmerman from the ARPA Funds was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Daniel Hodge informed the Board he attended the Wayne County Health Department Advisory Board meeting and was informed what all the program was doing. Mr. Hodge stated discussion was held regarding Mr. Nick Caserilla’s authority regarding quarantining. It was decided to keep things as is as long as Mr. Caserilla contacts the Health Board members before making any quarantining decisions.
Mr. Jim Miller informed the Board he was working with the Apple Creek Cemetery Committee to grind out the stumps at the cemetery from trees that had been removed.
Discussion was held regarding the water system at the Fire Station. After discussion a motion to have Mr. Ed Flinner come and look at the water system at the Station to see what options are available was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
The next regular meeting is scheduled for Thursday, May 5, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:00 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.