RECORD OF PROCEEDINGS
The minutes of the meeting held May 5, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Matt Compston Jim Orr
Mr. Daniel Hodge called the meeting to order at 7:00 pm.
A motion to approve the April 7, 2022 regular meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Jim Orr wanted to Thank Mr. Jim Miller for his rapid response to the Apple Creek Cemetery’s request to grind the stumps at the Cemetery where trees had been removed.
Mr. Jim Orr thanked to the Road Department for doing a great job on the roads berming and ditching.
Mr. Jim Orr informed the Board he was out picking stones out of the field and noticed all the trash that is being thrown into the ditch and field along the road and the issues that it causes for the equipment. Mr. Orr asked the Board if they would consider installing $500.00 fine for littering signs along his road and other high trash roads in the Township. After discussion Mr. Dave Compston was instructed to get pricing together for signs for the Board to review the cost.
Mr. Jim Orr asked if the Board would be willing to spread gravel in the Cemetery drive as they have done in the past.
The Fiscal Officer presented the Board with the May Grassroots Clipping.
The Fiscal Officer presented the Board with the Wayne County Engineer’s mowing and herbicide plan.
A motion to pass Resolution 12-2022 as follows was made by Mr. Daniel Hodge.
A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:
From: Account Number Amount To: Account Number Amount
RECORD OF PROCEEDINGS
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Fund: GENERAL FUND
1000-760-740-0000 $1,540.00 1000-110-519-0000 $40.00
Machinery, Equipment & Furniture Other – Dues and Fees
1000-510-390-0000 $1,500.00
Total $1,540.00
To cover OTA Association Dues and an indigent burial.
Fund: ROAD AND BRIDGE
2031-330-360-0000 $5,000.00 2031-330-353-0000 $5,000.00
Contracted Services Natural Gas
To cover increased Natural Gas costs.
Fund: ARPA CORONAVIRUS RELIEF FUND
2273-760-790-0000 $100,000.00 2273-290-420-0000 $100,000.00
Other – Capital Outlay Operating Supplies
To cover operating expenditures with ARPA funds.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to approve April receipts totaling $65,338.16 and warrants 11373-11421 totaling $128,441.50 plus payment to the Wayne County Auditor for $537.80 for total expenditures of $128,979.30 and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman reported 36 squad runs, 6 fire runs, and 5 mutual aid totaling 284.00 run hours for April 2022 with an additional 58.00 training hours for April 2022.
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Chief Zimmerman informed the Board he had no squad supplies. Chief Zimmerman asked the Board if they would approve the purchase of a dummy for $1,500.00 for fire training. After discussion a motion to not purchase the dummy for fire training was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board that the MARC’s programing was still in process, that they are waiting for chips.
Chief Zimmerman informed the Board that NAPA did not do their filter sales this year, so he was going to order the essentials for filters and schedule DMS to do the annual truck service.
Chief Zimmerman informed the Board that 104 had a touch screen go out and he got a remaned screen for $1,800.00. Chief Zimmerman further informed the Board that our screen will be sent in to repair and if it can be repaired we will pay the repair bill, if not we will purchase the remaned screen which is $500.00 less than a new screen.
Chief Zimmerman thanked Mr. Joseph Rabatin for putting the station back together after the election on May 3rd.
Chief Zimmerman informed the Board that Wooster Township had put in for a regional grant through Gatchel to replace the fire safety trailer. Chief Zimmerman further informed the Board that if all 14 departments in the County contribute to the cost share it would be $1,455.00 per department. A motion to approve to participate in the 5% grant match up to $1,500.00 for a fire safety trailer was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Discussion was held regarding the Ohio Billing statements that are being sent out to squad transport people. Chief Zimmerman would like to get it changed and will be reaching out to Ms. Pam Sprowls to see what options are available.
Chief Zimmerman requested the Board approve to purchase Class A uniforms for himself and the Officers of the Department. A motion to approve the purchase of Class A uniforms for $3,359.75 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
A motion to pass Resolution 13-2022 as follows was made by Mr. Jim Miller
WHEREAS, the Township has elected to use the Standard Allowance by way of Resolution No. 13-2022 and its presumption of revenue loss due to public health emergency; and
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WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The replacement of the concrete apron around the fire station for $12,589.00 and concrete work at the Garage for $3,979.00. (“Project”).
NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: 16,568.00.
It was seconded by Mr. Daniel Hodge
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
A motion to approve Resolution 14-2022 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The replacement of the carpet and tile at the fire station for $15,256.58. (“Project”).
NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
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Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized
herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: $15,256.58.
A roll call vote was taken:
Daniel Hodge YES
Jim Miller YES
Joseph Rabatin YES
Chief Zimmerman informed the Board he would be off on Friday May 6th for his back.
Mr. Dave Compston and Mr. Matt Compston presented the Road and Bridge and Buildings and Grounds report. Mr. Dave Compston informed the Board that the pickup truck coil was arching on the manifold and he took it to Dale James and had all the coils replaced. A motion to approve $1,581.63 for the repair of the pickup truck at Dale James was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Dave Compston informed the Board that the trailer was in. A motion to approve signing the check for the trailer when the paychecks are signed was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Dave Compston informed the Board that the salt shed was finished.
Mr. Dave Compston informed the Board with a drag patch comparison between cold mix and hot mix using a roller. A motion to go with hot mix versus cold mix was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
A motion to pass Resolution 15-2022 as follows was made by Mr. Joseph Rabatin.
WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The purchase of one half of a roller with Sugarcreek Township for $24,999.00. (“Project”).
RECORD OF PROCEEDINGS
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NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: $24,999.00.
It was seconded by Mr. Jim Miller
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
Mr. Dave Compston informed the Board that there were going to finish berming and start hauling asphalt and drag patch next week.
Mr. Dave Compston informed the Board that the culvert on Bechtle was the next big culvert project.
Mr. Dave Compston informed the Board that there was a leak in the pressure tank at the concession stand and they had to replace it. Mr. Compston further informed the Board they were going to replace the conduit with pex next week.
A motion to pass Resolution 16-2022 as follows was made by Mr. Daniel Hodge.
WHEREAS, the Board of Trustees approve to give the following raises effective May 5, 2022:
Mr. Matt Compston 2 ½ % from $20.00 per hour to $20.50 per hour.
It was seconded by Mr. Jim Miller
A roll call vote was taken:
Daniel Hodge YES
Jim Miller YES
Joseph Rabatin YES
Chief Zimmerman informed the Board the truck committee did a pre-construction meeting and made a few changes for a $2,871.29 increase. A motion to approve the increase of $2,871.29 to Supthen was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Park Planning – Mr. Joseph Rabatin informed the Board he spoke with Mr. Mike Rowe and asked him to come up with the direction for placing the softball field. Mr. Rabatin further informed the Board that new fields were built in Killbuck and Mr. Rowe was going to try to get a copy of the plans.
JEDD I – Mr. Daniel Hodge informed the Board that the JEDD I Board met on April 12th with Mr. Reuben Troyer, Mr. Rodney Mackey, himself, and Mr. Steven Mast. Mr. Hodge informed the Board that Clazak is moving out, and there is just the chicken business and Mr. Mast’s brothers egg sorting and feed mill is a separate entity. Mr. Mackey instructed Mr. Mast to get his accountant to get with the Village to sort out the income tax due. Mr. Hodge stated the next meeting is scheduled for August 1, 2022.
Discussion was held regarding Mr. Jeff Sampsel’s pricing and the price of gas. After discussion a motion to approve a $10.00 fuel charge per mowing for the Presbyterian and ACDC cemeteries and a $5.00 fuel charge for the three smaller cemeteries was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Mr. Daniel Hodge informed the Board that there are two new cemeteries starting in the Township, one at Oak Ridge Mennonite church and one at Anchor of Hope Church. Mr. Hodge stated he instructed them both to talk with Mr. Jeff Musselman about getting them setup correctly.
Mr. Daniel Hodge informed the Board that Ms. Debbie Tracy is researching if her brother who recently passed away could be buried at the Tracy cemetery and she will come to the next meeting to discuss it.
Mr. Daniel Hodge informed the Board that he was informed the Weaver Cemetery was deeded to the Township on January 13, 1894. Mr. Hodge further informed the Board he was going to try to work with the Boy Scouts for possible cleanup.
The next regular meeting is scheduled for Thursday, June 2, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:33 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.