RECORD OF PROCEEDINGS
The minutes of the meeting held August 4, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Matt Compston Debbie Tracy Windom
Tracy Lucas Phil Dusard with Palmer Energy
Jared Durstine
Mr. Daniel Hodge called the meeting to order at 6:57 pm.
A motion to approve the July 7, 2022 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Mrs. Debbie Tracy Windom and Mrs. Tracy Lucas requested if they were approved to bury their relative at the Tracy Cemetery. After discussion Mr. Daniel Hodge stated that they were good to proceed with the burial.
Mr. Phil Dysard with Palmer Energy informed the Board that the current electrical aggregation would be expiring soon and they were going to wait and cede the authority to contract another electrical aggregation contract until Wayne County was ready to contract again. Mr. Dysard further informed the Board that the reason for this was it would increase the buying power because of more customers. Mr. Dysard stated that the Commissioners would start negotiating rates in December 2023. Mr. Dysard further stated that a customer could sign an individual contract with no early termination fee but the best recommendation is to stay with AEP until a new contract is negotiated.
The Fiscal Officer presented the July Grassroots Clipping.
The Fiscal Officer informed the Board that the audit was complete with the State Auditor and the results are good.
The Fiscal Officer informed the Board that a BWC audit was scheduled for August 9th.
The Fiscal Officer presented the Board with a Thank You from the Wooster Township Trustees for the help during the recent storms by the Road Department and the Fire Department.
The Fiscal Officer presented the Ohio Plan renewal information and stated that Mr. Joel Bender was planning on attending the September 1st meeting.
RECORD OF PROCEEDINGS
Page #2 of August 4, 2022 mins.
The Fiscal Officer informed the Board that the 2023 Budget was approved by the Budget Commission. The Fiscal Officer further presented the Certificate of the Budget Commission and the estimated Local Government income of $41,939.17.
A motion to approve July receipts of $336,428.54, warrants 11515 – 11564 for $398,836.47 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman reported 23 squad runs, 12 fire runs, and 4 mutual aid totaling 249.00 run hours for July 2022 with an additional 46.00 training hours for July 2022.
A motion to approve $1,485.00 to purchase 10 mics was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board that the annual pump testing went well. Chief Zimmerman further stated that there are some discharge valve gauges leaking that will need replaced.
Chief Zimmerman informed the Board that Staley’s is scheduled for next Wednesday to do all the programing for the MARC’s radios. Chief Zimmerman further informed the Board they would be there two days.
Chief Zimmerman informed that the annual preventative maintenance contracts with Stryker were due. A motion to approve $2,553.40 for the power cots, and $770.00 for two per year on the Lucas devices was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board that DMS completed all the repairs on the trucks.
Chief Zimmerman informed the Board that 106 needed tires at a cost of $1,000.00 from A&J. A motion to approve the purchase of tires for A&J for $1,000.00 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board the Department had completed their smoke detector drive at Eastwood, Kuntz and along McQuaid, and they had installed 50 smoke detectors.
Chief Zimmerman informed the Board that Johnny Appleseed went well and he Thanked all the volunteers for their time.
Chief Zimmerman informed the Board that the carpet was on order and was scheduled to be installed October 10th.
RECORD OF PROCEEDINGS
Page #3 of August 4, 2022 mins.
Chief Zimmerman presented the Board with pricing to seal coat the bay area of the Station from Miller Custom Floors $48,000.00 with a 5-year warranty. Chief Zimmerman further informed the Board that the Association had approved to split the cost with the Board for $24,000.00.
A motion to pass Resolution 23-2022 as follows was made by Mr. Jim Miller.
WHEREAS, the Township has elected to use the Standard Allowance by way of Resolution No. 23-2022 and its presumption of revenue loss due to public health emergency; and
WHEREAS, the Township has identified a project which, in the judgment of its board, qualifies as a permitted use of the Funds, in direct support of governmental services, which consists of the following:
The purchase of half of the cost to coat the bay area of the Station at a cost of $24,000.00. (“Project”).
NOW, THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of East Union Township, Wayne County, Ohio that:
Section 1. The Township elects to use the Standard Allowance and its presumption of revenue loss due to the public health emergency and to use the amount authorized herein to fund government services, namely the afore-identified Project.
Section 2. The Project is hereby authorized and shall be paid for from the Funds in the amount not to exceed: $24,000.77.
It is hereby declared that all formal actions of this Board concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of the Board which resulted in passage of this resolution were taken in meetings open to the public, in full compliance with the requirements of Ohio Revised Code Section 121.22.
It was seconded by Mr. Joseph Rabatin
A roll call vote was taken:
Jim Miller YES
Joseph Rabatin YES
Daniel Hodge YES
Page #4 of August 4, 2022 mins.
Chief Zimmerman informed the Board that the windows for the Station came in $500.00 more the originally approved. A motion to approve the $500.00 increase was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman presented the Board with a price to replace all of the man doors at the station for $17,745.00. After discussion a motion to approve the purchase of 8 doors for $17,745.00 to be paid out of the Fire Fund was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to approve an additional $4,400.00 to have Kenco tear out the old concrete was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
A motion to adjourn to executive session to discuss personal according to ORC 121.22(G)(1) was made by Mr. Daniel Hodge.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to adjourn executive session and return to regular session was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Daniel Hodge stated that after Chief Zimmerman’s surgery the Board will work with his Doctor to get a light duty plan.
Mr. Dave Compston and Mr. Matt Compston presented the Road and Bridge and Buildings and Grounds report. Mr. Dave Compston informed the Board the 14 pickup trucks brakes were bad and he had DMS replace them.
Mr. Dave Compston informed the Board the pickup will need tires before winter.
The Board approved vacation for Mr. Dave Compston on August 26th and September 6th – 9th. The Board also approved vacation September 12th – 16th.
Mr. Dave Compston informed the Board that beginning August 8th they will be replacing the culvert on Kansas Road and the Mr. Dale Cutter from Salt Creek would be helping them.
Page #5 of August 4, 2022 mins.
Mr. Dave Compston informed the “no littering” signs are in but he had not got them put up yet.
Park Planning – A motion to approve the ODNR grant resolution was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
JEDD II – Mr. Joseph Rabatin informed the Board that the Village is paying an attorney to get a letter drawn up to allow the Village Police to participate patrolling at the High School.
JEDD I – Mr. Daniel Hodge reported they are waiting on Mr. Reuben for the end of year meeting.
Mr. Joseph Rabatin informed the Board that he had spoke with Ms. Barbara Biro regarding drainage repair at Eastwood. After discussion the Board decided that if they did not have the funds to repair the drainage correctly it would not proceed forward.
Mr. Joseph Rabatin informed the Board that he had attended the three Enterprise Zone Agreement meetings and that each agreement was approved.
The next regular meeting is scheduled for Thursday, September 1, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 8:44 pm was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.