RECORD OF PROCEEDINGS
The minutes of the meeting held September 1, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Matt Compston Joel Bender
Mr. Daniel Hodge called the meeting to order at 7:03 pm.
A motion to approve the August 4, 2022 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Mr. Joel Bender with Whitaker Meyer Insurance went over the Ohio Plan and the VFIS Insurance renewal information. Mr. Bender stated that the Ohio Plan had a 2% rate increase for a total of $7,819.00. A motion to approve the Ohio Plan Insurance property and liability fee of $7,819.00 for 2023 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Mr. Joel Bender went over the VFIS Insurance renewal information. Mr. Bender informed the Board that VFIS had a 3% rate increase, however, due to the volunteers being considered as true volunteers and not part time employees the overall premium decreased to $16,418.00. A motion to approve the VFIS Insurance property and liability premium of $16.418.00 for 2023 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Joseph Rabatin informed the Board that Mr. Ivan Schlabach with the ACYAA wants to do tiered seating at the Legion ballfield to allow better lawn chair seating.
The Fiscal Officer presented the September Grassroots Clipping.
The Board approved comp time for Mr. Matt Compston September 9th – 16th.
The Fiscal Officer presented the Safe Streets and Roads for all information from Wayne County Engineer Scott Miller.
A motion to approve the Resolution Accepting the Rates and Amounts as determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to pass Resolution 24-2022 as follows was made by Mr. Joseph Rabatin:
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Page #2 of September 1, 2022 mins.
WHEREAS, the Board of Trustees of East Union Township met in regular session on September 1, 2022 at 7:00 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act:
NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby approve to continue the Enterprise Zone Agreement with Lowe and Young on a new 10,400 square foot addition at its existing location. The Agreement is for a 50% real property tax abatement for 10 years (3 years remaining) to be initiated the first year the facility post-construction appears on the Wayne County property role; and to add a new 10,368 square foot building for storage for the remaining time of the Enterprise Zone Agreement for a personal property exemption in the amount of 100% for a period of 10 years (3 years remaining) to be initiated in tandem with the real property abatement.
It was seconded by Mr. Daniel Hodge.
A roll call vote was taken:
Joseph Rabatin YES
Daniel Hodge YES
Jim Miller YES
A motion to pass Resolution 25-2022 as follows was made by Mr. Joseph Rabatin.
WHEREAS, the Board of Trustees of East Union Township met in regular session on September 1, 2022 at 7:00 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act:
NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby approve to continue the Enterprise Zone Agreement with KSB Enterprises, LLC and Preferred Airparts LLC on a new 33,000 square foot building at its existing location to allow for the name change from KSB Enterprises LLC, to JAWS Enterprises LLC and Preferred Airparts LLC. The Agreement is for a 50% real property tax abatement for 10 years (5 years remaining) to be initiated the first year the facility post-construction appears on the Wayne County property role. In addition, for a personal property exemption in the amount of 100% for a period of 10 years (5 years remaining) to be initiated in tandem with the real property abatement.
It was seconded by Mr. Daniel Hodge.
A roll call vote was taken:
Joseph Rabatin YES
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Page #3 of September 1, 2022 mins.
Daniel Hodge YES
Jim Miller YES
A motion to pass Resolution 26-2022 as follows was made by Mr. Joseph Rabatin.
WHEREAS, the Board of Trustees of East Union Township met in regular session on September 1, 2022 at 7:00 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act:
NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby approve to continue the Enterprise Zone Agreement with Ripich Enterprises Limited and Advanced Tank & Fabrication AT&F on a new 40,000 square foot building on 4.733 acres of Wayne County Parcel (27-01824.005). The Agreement is for a 50% real property tax abatement for 10 years (7 years remaining) to be initiated the first year the facility expansion post-construction appears on the Wayne County property role. In addition, for a personal property exemption in the amount of 100% for a period of 10 years (7 years remaining) to be initiated in tandem with the real property abatement.
It was seconded by Mr. Daniel Hodge.
A roll call vote was taken:
Joseph Rabatin YES
Daniel Hodge YES
Jim Miller YES
A motion to pass Resolution 27-2022 to amend appropriations within the General Fund and Road and Bridge Fund as follows was made by Mr. Daniel Hodge
From: Account Number Amount To: Account Number Amount
Fund: GENERAL FUND
1000-120-310-0000 $800.00 1000-420-370-0000 $800.00
Professional and Technical Services Payment to another Political Subdivision
Total $800.00
To cover Wayne County Health Department Fees.
Fund: ROAD AND BRIDGE
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Page #4 of September 1, 2022 mins.
2031-330-230-0000 $200.00 2031-330-314-0000 $200.00
Workers Compensation Tax Collection Fees
To cover Wayne County Auditor tax collection fees.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
The Fiscal Officer informed the Board that a BWC audit went well and there was $110.00 that was billed for two volunteers that we did not pay at least $300.00.
A motion to approve August receipts of $463,075.82, warrants 11565 – 11611 for $57,401.01, plus direct payments to the Wayne County Auditor of $18,937.22 for total expenditures of $75,978.23, and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Chief Zimmerman reported 36 squad runs, 6 fire runs, and 4 mutual aid totaling 295.00 run hours for August 2022 with an additional 93.00 training hours for August 2022.
Chief Zimmerman informed the Board that Staley’s did come when they were scheduled but they did not do the work. They realized they requested the wrong information from Motorola. Chief Zimmerman further informed the Board that Staley’s was going to reach out to the State Fire Marshall’s office to get an extension on the grant.
Chief Zimmerman informed the Board that the annual preventative maintenance on the Lucas machines which were purchased six months apart is why he got the email regarding the second preventative maintenance agreement. A motion to approve $385.00 for the second Lucas machine preventative maintenance agreement was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board that all the doors and windows had been ordered.
Chief Zimmerman informed the Board that the tile floor buffing and shining was finished.
Chief Zimmerman informed the Board that RL Hostetler was coming tomorrow to install the carpet at the Station.
Page #5 of September 1, 2022 mins.
Chief Zimmerman informed the Board Mr. Jaron Miller was coming next week to take pictures of the apparatus bay and decide the floor color, and Mr. Miller assures him that the floor will be done before the auction in November.
Chief Zimmerman informed the Board that when he came back to work the door codes and the bridge to the Garage were not working. Chief Zimmerman further informed the Board that Logivision came to do the repair and informed him that Fobs could be used instead of the key pads. Chief Zimmerman stated he ordered cards and key fobs for approximately $350.00.
Chief Zimmerman informed the Board he was told that 105’s air conditioner is blowing warm and he will need to have DMS come look at it.
Chief Zimmerman presented the Board with a quote to install a port-a-tank cover on 103 to keep the tank from obstructing the view in the side mirror. A motion to approve $1,868.63 to Reberland Equipment Inc. for a port-a-tank cover for 103 was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board the Department received a reimbursement for the MARS fire of almost $6,000.00 and that he would like to maybe use that to purchase coats for the Department members.
The Board approved vacation for Chief Zimmerman September 12th – 15th.
Mr. Dave Compston and Mr. Matt Compston presented the Road and Bridge and Building and Grounds report. Mr. Dave Compston informed the Board that they had started hauling sand and grits.
The Board approved a road bore at 5944 S. Kansas Rd., and 1313 S. Kansas Rd.
Discussion was held regarding the purchase of stone. After discussion a motion to purchase 1,000 tons of #67 stone was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Mr. Dave Compston informed the Board that DMS need to replace an air conditioner line on the backhoe and recharge the system.
Mr. Matt Compston informed the Board that a bearing went out on his mower and it was getting repaired at Lowe & Young.
A motion to approve replacing the tires on the pickup truck for approximately $1,300.00 at A&J was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
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Page #6 of September 1, 2022 mins.
Park Planning – Mr. Joseph Rabatin informed the Board that he felt we should pay an architect to design the softball field to make sure it is correct as Mr. Brian Orr is too busy at this time to do it. Mr. Rabatin further informed the Board he felt we should hold off until we see what we get with the grants that had been applied for and go from there.
JEDD II – Nothing
JEDD I – Nothing
A motion to approve Resolution 28-2022 as follows was made by Mr. Joseph Rabatin.
WHEREAS, the Board of Trustees met in regular session on September 1, 2022 at 7:00 pm and discussion was held regarding the Joint Purchase, Maintenance, Use and Operation Agreement with Sugar Creek Township regarding the joint purchase of a 2022 Cat CV2.7 Utility Compactor/Roller.
THEREFORE, the Board agrees to the terms and conditions outlined in the agreement presented by the Board of Trustees of Sugar Creek Township.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
Mr. Daniel Hodge informed the Board that he got the Dunkard Cemetery deed corrected.
Mr. Daniel Hodge informed the Board that the Wayne County Planning Commission was holding a meeting on September 14, 2022 at 3:00 pm to discuss Wayne County subdivision changes.
Mr. Daniel Hodge informed the Board that he was reading the Weaver Cemetery information and it was transferred to the Township in 1894. After discussion it was decided we need to get a deed through the Wayne County Prosecutors Office.
A motion to have Mr. Joseph Rabatin upload the information to the Matrix to request a deed was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
The next regular meeting is scheduled for Thursday, October 6, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 8:36 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.