RECORD OF PROCEEDINGS
The minutes of the meeting held December 1, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Jim Zimmerman Dave Compston Mike Raymond Jon Hofstetter
Mr. Daniel Hodge called the meeting to order at 7:00 pm.
A motion to approve the November 3, 2022 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Jon Hofstetter informed the Board that one of the things he promised when he ran for County Commissioner on was to attend area Township meetings to see what issues the Boards are dealing with so he is just here to observe and answer any question the Trustees have.
A motion to approve Resolution 34-2022 as follows was made by Mr. Daniel Hodge to adjourn to executive session.
WHEREAS, the Board of Trustees adjourn into executive session to discuss personal matters per ORC 121.22 (G) (1).
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to adjourn executive session and return to regular session was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
RECORD OF PROCEEDINGS
Page #2 of December 1, 2022 mins.
Mr. Daniel Hodge moved the adoption of the following resolution 35-2022:
WHEREAS, the Board of Trustees approve to give the following raises effective January 2023:
Mr. Dave Compston 8% from $26.77 per hour to $28.91 per hour.
Chief Jim Zimmerman 8% per year from $2,818.21 per pay at a regular rate of $26.59 to $3,043.26 per pay at a regular rate of $28.71.
Mr. Michael Raymond 8% from $20.00 per hour to $21.60 per hour.
Mr. Joseph Rabatin seconded the motion, and the roll was called on the question of its adoption.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
Mr. Daniel Hodge further stated that the Board can’t do this type of increase every year, however with inflation this year they felt it was necessary.
The Fiscal Officer presented the partial road vacation of a part of 30A that the Wayne County Commissioners are considering.
The Fiscal Officer informed the Board that the Trustees and Fiscal Officer will be receiving a 1.75% pay increase for 2023 per ORC 505.24 and 507.09 of the Ohio Revised Code.
A motion to pass Resolution 33-2022 to amend appropriations as follows was made by Mr. Jim Miller.
From: Account Number Amount To: Account Number Amount
Fund: GENERAL FUND
1000-110-312-0000 $500.00 1000-110-230-0000 $500.00
Auditing Services Workers Compensation
Total $500.00
To cover Workers Compensation due.
RECORD OF PROCEEDINGS
Page #3 of December 1, 2022 mins.
Fund: FIRE DISTRICT FUND
2111-760-740-0000 $1,000.00 2111-220-341-0000 $1,000.00
Machinery, Equipment & Furniture Telephone
2111-220-381-0000 $2,400.00 2111-220-230-0000 $2,400.00
Property Insurance Premiums Workers Compensation
Total $3,400.00
To cover telephone and workers compensation through year end.
Fund: ROAD AND BRIDGE
2031-330-360-0000 $3,000.00 2031-330-211-0000 $3,000.00
Contracted Services Ohio Public Employees Retirement System
2031-330-314-0000 $3.00 2031-330-230-0000 $ 3.00
Tax Collection Fees Workers Compensation
To cover OPERS and workers compensation through year end.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Jim Miller YES
Joseph Rabatin YES
Daniel Hodge YES
A motion to approve receipts for November 2022 of $39,707.74 warrants 11713 – 11758 totaling $99,698.96 and bank reconciliation and financial reports as submitted by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Jim Zimmerman reported 34 squad runs, 4 fire runs, and 3 mutual aid for November 2022 for a total of 174 hours and an additional 64 training hours.
A motion to approve $815.96 in squad supplies and up to $800.00 to build shelves and racks for the squad supply room for total expenditures of $1,615.96 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
RECORD OF PROCEEDINGS
Page #4 of December 1, 2022 mins.
Chief Zimmerman informed the Board that Staley’s was out yesterday to try and finish the link layering and there are 13 radios that still need the digital tone installed.
Chief Zimmerman informed the Board that the doors windows are in and three windows have been installed. Chief Zimmerman further informed the Board they were coming back tomorrow and plan to finish Monday or Tuesday of next week.
Chief Zimmerman informed the Board that Orrville Plumbing was coming Tuesday and Wednesday of next week to replace the bad plumbing. After discussion a motion to approve up to $1,000.00 for waterproofing paneling to stop water damage was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board there was a coolant leak under 102 and he had DMS come out to repair it.
Chief Zimmerman informed the Board that the trench class had been approved. A motion to spend $1,250.00 for the trench class was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board that they Haystack Dinner and Auction were a huge success. Chief Zimmerman further informed the Board that it made approximately $72,000.00 – $73,000.00 which will be used to outfit the new Supthen truck when it is done. Chief Zimmerman stated he would like to Thank everyone who helped with the auction and dinner.
Chief Zimmerman proposed outfitting the gym at the Station with upgraded equipment. Chief Zimmerman stated that Mr. Jacob Burkholder did all the work for a grant through Wayne County Community and received $13,000.00. Chief Zimmerman informed the Board the Association was looking at approximately $18,419.00 for replacement machines and other items for the gym. Chief Zimmerman asked the Board if they would be willing to contribute $5,419.00 which would split the balance left after the grant. After discussion a motion to approve $5,419.00 to purchase upgraded equipment for the gym was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board that the contract with Kidron would remain the same, and that we are two years behind with the Orrville contract and were still waiting on them to return it to us. After discussion Mr. Daniel Hodge stated he would contact Mr. Steve Wheeler regarding the Orrville contract.
Page #5 of December 1, 2022 mins.
Chief Zimmerman presented the 2023 Association contract at $60,000.00. After discussion a motion to approve the 2023 Association contract at $60,000.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report.
Mr. Compston informed the Board that the spreader on his salt plow truck needed to have the spinner motor and auger replaced and that it was done and working again.
Mr. Compston informed the Board he was getting all of the trucks sprayed with oil and Goods Oil Spraying.
Mr. Compston informed the Board that Wayne County Engineers Office was to do their ditch repairs at the Taylor’s on Ely Road and when they were finished he will do any further ditching that may need done.
Mr. Compston informed the Board that the Onspot chains on truck 18 were bent and he took it to Reberland Equipment Inc. and they were able to straighten them.
Mr. Compston informed the Board he had ordered 100 ton of salt which had been delivered and he has another 100 ton on order.
Mr. Jim Miller presented the Board with the Assistant Road Superintendent job description that Salt Creek Trustees had approved. After discussion it was decided to post the opening on the website, Facebook, and advertise in the Bargin Hunter.
The year end meeting was set for Thursday, December 29. 2022 at 7:00 pm at the fire station.
The organizational meeting for 2023 and regular meeting was set for Thursday, January 12, 2023 at 7:00 pm at the fire station.
Park Planning – Mr. Joseph Rabatin informed the Board that we did not received the ODNR grant but that he was going to contact them to reenroll our application for next year.
JEDD II – Mr. Jim Miller stated there was nothing to report because the meeting had been cancelled and rescheduled for January 4, 2023 at 6:00 pm.
JEDD I – Mr. Daniel Hodge informed the Board that they meet on November 10, 2022 and that Mr. Reuben Troyer suggested we let Mr. Steve Mast set the date for the next meeting as he did not show up to this meeting.
Page #6 of December 1, 2022 mins.
Mr. Daniel Hodge informed the Board he went to the map office to get information on the Weaver Cemetery and was informed it would need to be surveyed before a map could be given. A motion to approve up to $2,000.00 to do a survey and get an easement from the Wayne County Coon Hunters was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
The Board approved vacation for Chief Zimmerman December 27th through the 30th.
Mr. Joseph Rabatin provided the following information:
Eastwood Allotment decision referring to the meeting on August 4, 2022.
The East Union Trustees have discussed the flooding on Robin and Gale Streets many times and have actually reached out to all of the residents of Eastwood Allotment to do an income study to help Wayne County secure a grant to fix the flooding on Robin Street. We have also asked the Wayne County Engineer to give us a quote on installing a big tile down the middle of the road, and as it turned out, it would be overly expensive and may not even fix the problem in the end. There was a study done before they added Robin Street, at that time it would cost over $800,000.00 dollars. When we received ARPA funds we checked with our legal counsel to see if we could spend money off of road right of way, they said we could at that time. They said we could not do this project directly, and that we had to get the residents of the allotment and the area landowners that own the land where the work needs to be done to come together to get this done. Since the money we could spend off of road right of way was limited, we checked with our legal counsel once more. We asked if we had less than the amount needed to finish the job as it was engineered that we should not start. The concern was that the project might fix the flooding on Robin and Gale Streets during very heavy rains, but would then in turn cause flooding on the other two streets. At that point the Township would be libel for the damages caused.
A motion to post this notice on the website was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Danie Hodge concurring.
Mr. Daniel Hodge informed the Board that the Wooster Hospital Board meeting is scheduled for Wednesday, January 18, 2023 at 6:00 pm in the Hoffer board room.
Discussion was held regarding the Ohio Township Association conferences, after discussion it looks as if no one will attend this year’s conference.
Discussion was held regarding the two-hour safety training required by Workers Compensation. After discussion Mr. Jim Miller stated he would do the required training.
RECORD OF PROCEEDINGS
Page #7 of December 1, 2022 mins.
The year-end meeting is scheduled for Thursday, December 29, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:38 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.