RECORD OF PROCEEDINGS
The minutes of the meeting held December 7, 2023.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Jim Zimmerman Dave Compston Mike Raymond Jeff Sampsel
Meredith Craig
Mr. Joseph Rabatin called the meeting to order at 7:00 pm.
A motion to approve the November- 2, 2023 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge abstaining.
Mr. Jeff Sampsel informed the Board he was interested in mowing the cemeteries again next year. Mr. Jim Miller asked Mr. Sampsel to give an updated quote. Mr. Sampsel informed the Board he felt the pricing was good to remain the same in 2024.
Ms. Meredith Craig introduced herself as a candidate running for State of Ohio Representative. Ms. Craig informed the Board she has worked with Mr. Ron Amstutz in the past and wants to be accessible to the area Townships. Ms. Craig further informed the Board that she has a background rooted in agriculture, is a pro-business advocate, a supporter of our protectors and protecting our rights, and that she is a faith-driven leader.
The Board approved vacation for Mr. Dave Compston on November 24, 2023.
The Fiscal Officer presented the December Grass Roots Clipping.
The Fiscal Officer presented the election polling agreement. Chief Jim Zimmerman suggested to approach the Apple Creek Historical Society to see if they would want to become the polling place in place of the station. After discussion Mr. Jim Miller said he would contact Meredith at the Board of Elections to see if that would be a possibility.
A motion to pass Resolution 25-2023 the amend appropriations within a fund as follows was made by Mr. Daniel Hodge.
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From: Account Number Amount To: Account Number Amount
Fund: GENERAL FUND
1000-760-740-0000 $ 2,000.00 1000-110-211-000 $ 2,000.00
Machinery, Equipment & Furniture OPERS Fund
Total $ 2,000.00
To cover OPERS through year end.
It was seconded by Mr. Joseph Rabatin
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
A motion to approve receipts for November 2023 of $77,818.07 warrants 12242 – 12342 totaling $82,394.31 less squad transport refund of $200.00 and pass through Association grant funds of $3,077.80 for total expenditures of $79,116.50 and bank reconciliation and financial reports as submitted by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Jim Zimmerman reported 46 squad runs, 19 fire runs, and 1 mutual aid for November 2023 for a total of 385 hours and an additional 50 training hours. Chief Zimmerman informed the Board that this is a record high for the Department in calls for one Month.
A motion to approve squad supplies of $560.29 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board about Rapid Intervention Team hose fittings and the need for them for safety reasons. After discussion a motion to approve up to $6,000.00 for the purchase of the RIT fittings was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Chief Zimmerman stated he wanted to Thank Mr. Michael Raymond and the Seville Fire Department for their donation of a hose washer to the Department.
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Chief Zimmerman wanted to Thank Mr. Buddy Lebold and his daughter Amy for decorating the Station for Christmas.
Chief Zimmerman informed the Board that the doors and windows are 98% complete with just a few details that need finished.
Chief Zimmerman informed the Board that Caden Schmeltzer has detailed three trucks and done a very good job.
Chief Zimmerman informed the Board he had to get a battery for 107.
Chief Zimmerman informed the Board the 105-power cot needed a battery replaced.
Chief Zimmerman informed the Board that 102 repair was done and it is functional and passed the vacuum test.
Chief Zimmerman informed the Board he had to purchase eight field service kits for valves on the trucks and a 2” valve from Reberland Equipment.
Chief Zimmerman informed the Board that the Engine Committee went to inspect the engine at Supthen, and they were impressed. Mid-March is the estimated completion date at Supthen then it will go to FMI for 30 days. Chief further stated that Supthen wanted to show the engine at the FDIC show. Mr. Joseph Rabatin said to let it go to the show and Mr. Jim Miller and Daniel Hodge agreed.
Chief Zimmerman informed the Board that the Tanker Committee was working at deciding between a Freightliner or Kenworth chassis.
Chief Zimmerman presented a new roster which removed Savanna Drogell and added Jacob Harold and Sylvia Harold.
Chief Zimmerman informed the Board that Mr. Ben Troyer and Mr. Jacob Burkholder finished their fire instructor class and Mr. Brent Carr finished his EMS instructor class and all had passed.
Chief Zimmerman informed the Board that Kidron Fire Department invited the Department to participate in a controlled burn.
Chief Zimmerman informed the Board that the coats were done and everyone really liked them and appreciated them.
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Chief Zimmerman informed the Board he put in for the BWC FEEEG grant for 3 new sets of turnout gear, 14 pairs of gloves and 25 hoods and had received an email stating it was approved for $14,986.00.
Chief Zimmerman informed the Board he had submitted a Safety Intervention grant for $52,905.61 of which grant money would be $39,679.21 and our match would be $13,226.40 and was informed that it had already been submitted to a field consultant, then be forwarded to the grant coordinator and finish with the review committee but he felt confident that it would be approved.
Chief Zimmerman informed the Board he had given the two-year contract agreement to Kidron Fire Department’s Chief and was waiting to hear of their approval. Chief Zimmerman further stated that there were not changes to the contract.
Chief Zimmerman presented the 2024 ACVFD Association contract for $70,500.00. A motion to approve the 2024 contract with the ACVFD was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board that Christmas in the Village will be Monday, December 11, 2023 and the Department would be open and serving hot chocolate.
Chief Zimmerman informed the Board that the Fire Department Annual Banquet will be April 6, 2023.
A motion to approve Resolution 26-2023 adopting public accommodation policy regarding service animals was made by Mr. Daniel Hodge. It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to approve the public accommodation policy regarding service animals was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.
Page #5 of December 7, 2023 mins.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
Mr. Dave Compston and Mr. Michael Raymond presented the Road and Bridge and Buildings and Grounds report.
A motion to approve the purchase of 1,500 ton of #67 stone was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Dave Compston informed the Board that Russell Tree Service was starting tree work on Buss Road soon.
Mr. Michael Raymond explained to the Board that in his opinion sometimes its cheaper to do just pure salt and not mix it with the grits.
A motion to approve Resolution 27-2023 as follows was made by Mr. Joseph Rabatin.
NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby agree to subcontract with Mr. Laron Miller’s Company, Noral Wood Products Ltd. Dba Noral Transport, to provide snow plowing services using East Union Township equipment but being covered by his Company workers compensation at a rate of $30.00 per hour to be billed to East Union Township.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
Discussion was held regarding to hire Mr. Ed Gassabare to survey and locate the pin on Secreast Road because the request for Wayne County still was not completed. After discussion a motion to approve up to $500.00 to survey Secreast Road was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
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Mr. Dave Compston informed the Board that the new dump truck had a build date of February 25, 2024.
Park Planning – Mr. Joseph Rabatin informed the Board that we did not receive the grant for the softball field. Mr. Joseph Rabatin showed the Board a picture of a possible dugout. After discussion the Board agreed to show it to Mr. Ivan Schlabach.
A motion to approve and accept Mr. Joseph Rabatin’s Bond was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller.
Mr. Joseph Rabatin informed the Board that he will fill out a request to install a 4-way stop at the intersection of Bechtle and Eby Road to the Wayne County Engineer.
A motion to approve Resolution 28-2023 as follows was made by Mr. Joseph Rabatin to adjourn to executive session.
WHEREAS, the Board of Trustees adjourn into executive session to discuss personal matters per ORC 121.22 (G) (1).
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to adjourn executive session and return to regular session was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Mr. Daniel Hodge moved the adoption of the following resolution 29-2023:
WHEREAS, the Board of Trustees approve to give the following raises effective January 2023:
Mr. Dave Compston from $28.91 per hour to $31.00 per hour.
Chief Jim Zimmerman from a regular rate of $3,043.26 per pay at a regular rate of
$28.71 to a regular rate of $3,180.00 at a regular rate of $30.00, and to accrue a
half an hour other leave for the hours worked from 90 to 106.00 hours per hour
worked.
Mr. Michael Raymond from $21.60 per hour to $30.00 per hour.
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Mr. Joseph Rabatin seconded the motion, and the roll was called on the question of its adoption.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
Mr. Daniel Hodge informed the Board that the Wooster Hospital Board meeting was scheduled for January 17, 2024 at 6:00 PM in the auditorium.
Mr. Joseph Rabatin made a motion to go back to paying Mr. Daniel Hodge under the agreed upon percentages from the General Fund, Road and Bridge Fund and Fire Fund it was seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
The year-end meeting is scheduled for Thursday, December 28, 2023 at 4:00 pm at the Fire Station.
A motion to adjourn at 9:47 pm was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.