RECORD OF PROCEEDINGS
The minutes of the meeting held November 2, 2023.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Dan Rutt
The regular meeting was called to order by Mr. Joseph Rabatin at 7:00 pm.
A motion to approve the October 5, 2023 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin.
Mr. Dan Rutt addressed the Board regarding ditch work that had been done awhile ago and it is not flowing water correctly. After discussion the Board agreed to repair the ditch in the Spring.
A motion to approve resolution 22-2023 to adjourn to executive session to discuss personnel per ORC 121.22(G)(1) was made by Mr. Jim Miller.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Jim Miller YES
Joseph Rabatin YES
A motion to adjourn from executive session and return to regular session was made by Mr. Jim Miller.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Jim Miller YES
Joseph Rabatin YES
Mr. Joseph Rabatin stated the Board discussed personnel matters for the upcoming evaluations.
Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report. Mr. Joseph Rabatin informed the Board that we are working on the possibility to subcontract with Mr. LaRon Miller for snow plowing.
Page #2 of November 2, 2023 mins.
A motion to pass Resolution 24-2023 as follows was made by Mr. Jim Miller.
WHEREAS, the Board of Trustees of East Union Township met in regular session on November 2, 2023 at 7 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act.
NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby appoint Fiscal Officer Valorie Lewis as the contact person to correspond with the Wayne County Prosecutor via the Matrix to get an opinion on if the Board can subcontract with an outside person/company to help with snow plowing and removal. Is this something that needs to go to bid. They will be using our equipment and billing us an agreed upon rate per hour.
Mr. Joseph Rabatin seconded the motion, and the roll was called on the question of its adoption. The vote was as follows:
Name Vote
Joseph Rabatin YES
Jim Miller YES
Mr. Compston informed the Board that both trucks went to DMS for service and the dump trucks also went to Goods Oil Coating to get undercoated before winter.
Mr. Compston informed the Board that the toilet at the Garage broke and Mr. Bobby Schmidt came in on a Sunday to help him remove the broken pieces. A new toilet has been installed.
Mr. Compston informed the Board he had to replace the battery cable and holder on the backhoe.
Mr. Compston informed the Board that the grader needs some hydraulic cylinder done and requested to replace the warning lights. The Board approved.
Mr. Compston informed the Board he has been patching several holes in the roads.
Mr. Compston informed the Board that the ditch enclosure on Barnard road was finished.
The Fiscal Officer presented the Board with the service animal requirements.
Page #3 of November 2, 2023 mins.
The Board approved Mr. Dave Compston’s sick time on October 17, 2023.
A motion to approve the 2024 medical insurance rate of $2,249.69 per family and dental insurance rate of $175.45 per family was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller.
The Fiscal Officer informed the Board that the truck sold for $26,000.00 on Auctions International Auction site and was purchased by Dale James Ford.
A motion to approve Resolution 23-2023 to amend appropriations within a Fund as follows was made by Mr. Jim Miller.
A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:
From: Account Number Amount To: Account Number Amount
Fund: FIRE FUND
2111-760-740-0000 $25,000.00 2111-220-323-000 $15,000.00
Machinery, Equipment & Furniture Repairs & Maintenance
2111-220-420-000 $10,000.00
Operating Supplies
Total $25,000.00
To cover repairs and maintenance and operating supplies through year end.
Fund: ROAD AND BRIDGE FUND
2031-760-740-0000 $57,000.00 2031-820-820-0000 $50,300.00
Machinery Equipment & Furniture Principal Payment – Notes
2031-830-830-000 $ 6,700.00
Total $57,000.00
To cover the new dump truck payment.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Jim Miller YES
Joseph Rabatin YES
Page #4 of November 2, 2023 mins.
A motion to approve receipts totaling $38,532.22, warrants 12196 – 12283 totaling $142,597.88 less a refund of an overpayment on squad billing for $500.00 for total expenditures of $142,097.88, and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller.
Chief Zimmerman reported 39 squad runs, 5 fire runs, and 2 mutual aid for a total of 200 run hours for October 2023 with an additional 83 training hours for October 2023.
Chief Zimmerman informed the Board that Mr. Brian Knox organized a large water movement at Wolff Brothers with a lot of the area fire departments.
Chief Zimmerman informed the Board that the new doors were all installed but need new thresholds.
Chief Zimmerman informed the Board that Mr. Nick Schlabach installed two new lights on the front of the Station and added an outlet.
Chief Zimmerman informed the Board they had to replace the batteries on 103.
Chief Zimmerman informed the Board that the issue with the intake valves on 102 were due to a swivel coming loose, and that Heritage was coming Tuesday to replace the primer.
Chief Zimmerman informed the Board that the Engine Committee was planning on going to Supthen the end of the month for a mid-point inspection on the new engine.
Chief Zimmerman informed the Board that the Tanker Committee was moving along and that he had joined the Committee.
Chief Zimmerman informed the Board that the Association had added Mr. Dylan Shetler as an Associate member.
Chief Zimmerman informed the Board that the MARCS grant closes on November 12, 2023 and he was putting for the max for user fees, 10 batteries, and 10 Unification pagers.
Chief Zimmerman informed the Board he was working on the Workers Compensation FEEEG grant for $15,000.00.
Chief Zimmerman presented the Dispatch Contract from the County with a 4% increase coming in 2025 and a 3% increase after that for the 5-year contract.
RECORD OF PROCEEDINGS
Page #5 of November 2, 2023 mins.
A motion to approve the 5-year Dispatch Contract beginning at $2,627.28 a year with increases to follow was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller.
Chief Zimmerman informed the Board he wanted to keep the Kidron contract at $2,500.00 a year. The Board approved.
Park Planning – Mr. Joseph Rabatin informed the Board that we should hear something this month about the grant he had put in for. Mr. Rabatin further informed the Board that one set of bleachers was done at the Dildine Field.
JEDD II – Mr. Jim Miller informed the Board that he did get the subcontractor list from the Southeast Board Office and checked we are getting paid for their income tax.
A motion request in writing from the Wayne County Engineer to widen the culvert on Swinehart Road and replace the bridge on Secreast was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin.
Mr. Jim Miller informed the Board he did receive a phone call regarding the problem house on Millbourn Road and contacted the Wayne County Health Department and was told they did send a notice to fix the aerator there.
Mr. Joseph Rabatin informed the Board that Mr. Steve Kauffman asked to move the stop sign from Bechtle Road to Eby Road and he said the Engineer said they would make that move.
The next regular meeting will be Thursday, December 7, 2023 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:18 pm was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin.