Record of Proceedings February 4, 2021

RECORD OF PROCEEDINGS

The minutes of the meeting held February 4, 2021.

PRESENT WERE TRUSTEES JOSEPH RABATIN, BLAKE MEIER AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Dave Compston                                           Jim Zimmerman

            Steve Geiser

Mr. Joseph Rabatin called the meeting to order at 7:00 pm.

A motion to approve the January 14, 2021 organizational meeting and regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

The Fiscal Officer presented the Board with the Wayne County Road Mileage certification form from the Wayne County Engineers office, which the Board approved and signed.

The Fiscal Officer presented the Board with the Certificate of Estimated Resources for 2021 from the Wayne County Auditor.

A motion to pass Resolution 04-2021 to amend appropriations within the Road and Bridge Fund as follows was made by Mr. Joseph Rabatin.

A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:  ROAD AND BRIDE FUND

2031-330-420-0200    $ 10,000.00                             2031-330-420-0000                $ 10,000.00

Operating Supplies Road Material                              Operating Supplies General

Total                                                    $ 10,000.00                

To cover general operating supplies for the Garage. 

It was seconded by Mr. Blake Meier.

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A roll call vote was taken:

            Joseph Rabatin        YES

            Blake Meier               YES

            Daniel Hodge           YES

The Fiscal Officer presented the 2020 Year End Financial report.

A motion to approve January receipts totaling $28,151.47 and warrants 10605-10689 totaling $63,508.51, less overpayment refund for a squad run of $251.00 for total expenditures of $63,257.51 and bank reconciliation and financial reports as submitted was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

Chief Zimmerman reported 34 squad runs, 7 fire runs, and 1 mutual aid totaling 172.00 run hours for January 2021 with an additional 66.00 training hours for January 2021.

Chief Zimmerman informed the Board that a bulb has been out on 101 for over a year and he would like to purchase 2 LED bulb to put in 102 and move its lights to 101.  Chief Zimmerman further informed the Board the lights cost $3,732.00, but the Department has a credit at Akron Brass of $2,338.00 so the cost of the lights would be $1,394.00.  A motion to purchase the LED lights at Akron Brass was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Chief Zimmerman requested to purchase a preventative maintenance with Stryker for the power cots and power load system for $1,294.00 per year with a five-year contract.  A motion to enter into the five-year contract with Stryker for $1,294.00 per year preventative maintenance was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Chief Zimmerman presented a preventative maintenance and regular air standards testing for the Cascade system recently purchased for $1,386.89 per year with Breathing Air Systems.  A motion to purchase the preventative maintenance and air testing agreement at $1,386.89 per year with Breathing Air Systems was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

Chief Zimmerman informed the Board that Albright Welding was increasing their price for gas but if we purchase the tanks from them to be in compliance rather than continuing to rent it would save money in the long run.  A motion to purchase three tanks

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from Albrights for $1,251.00 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Chief Zimmerman informed the Board the new door locks were installed and requested to upgrade to static code for $10.00 per Month to allow lock management from his cell phone.  A motion to upgrade to static code for $10.00 per Month was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Chief Zimmerman informed the Board that 105 has a nasty front end wobble and he needed to get it checked out.

Chief Zimmerman stated that 107 might need an alignment.

Chief Zimmerman informed the Board that their thermal imaging cameras are outdated and we could purchase two for the price we paid for one when we purchased those several years ago.  Chief Zimmerman stated he would get a committee together to look into replacing them.

Mr. Daniel Hodge stated he contacted the Safety Services Director at the City of Orrville regarding our contract with them but has not seen anything yet.

Mr. Dave Compston and Mr. Steve Geiser presented the Roads and Bridges and Buildings and Grounds report.  Mr. Compston informed the new salt spreader was installed in the pickup.  A motion to purchase a new salt spreader because the old one died at Sprang’s Truck & RV Center for approximately $6,200.00 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Mr. Compston informed the Board he received a quote for tree trimming from Contemporary Tree Service at 4-5 days’ work at $1,300.00 per day and he was waiting to get a quote from Kidron Tree Service.  After discussion, a motion to approve up to $8,000.00 for tree trimming with the lowest and best quote was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Blake Meier informed the Board he had three people compliment the Road Department on their snow plowing/removal.

A motion to advertise for various road materials and chip and seal work for 2021 and open bids at the March 4, 2021 meeting was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

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Park Planning – Mr. Blake Meier informed the Board they were working with a Boy Scout who is planning his Eagle Scout project for benches and possibly trees along the walking path.

JEDD II – No report

JEDD I – Mr. Daniel Hodge informed the Board that they met on February 2, 2021 with Mayor Rodney Mackey and Mr. Reuben Troyer and Mr. Troyer was working with Mr. Mast to make sure they are complying with the 1% income tax agreement.

Speedway – Mr. Daniel Hodge informed the Board that he informed the Wayne County Engineers Office we were happy with the proposal and that drainage has been approved and were waiting on a permit from the County to start moving dirt.

Discussion was held regarding review of our Public Records Request Policy.  A motion to change section 2.2 to require all requests in writing and the requestor’s identity must be given.

Mr. Dave Compston informed the Board he was told the County was going to be replacing/repairing the bridge on Barnard Road this year.

Chief Zimmerman was instructed to look into body cameras for when he does inspections.

The next regular meeting is scheduled for Thursday, March 4, 2021 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:14 pm was made by Mr. Joseph Rabatin and seconded by Mr. Mr. Blake Meier with Mr. Daniel Hodge concurring.

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