Record of Proceedings January 14, 2021

RECORD OF PROCEEDINGS

The minutes of the meeting held January 14, 2021.

PRESENT WERE TRUSTEES JOSEPH RABATIN, BLAKE MEIER AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Dave Compston                                           Jim Zimmerman

Mr. Daniel Hodge called organizational meeting to order at 7:00 pm.

  1. Confirmation of Officers

Chairman            Mr. Joseph Rabatin

Vice Chairman   Mr. Blake Meier

  •  Mileage Rate is set at .56 cents per mile
  • Meeting times will be the first Thursday of the month at 7:00 pm.
  • The Wayne County Prosecutor’s office will be our primary legal counsel.
  • All matters brought before the Board will be acted upon as a Board.
  • The Board will use force account for Township Road Maintenance.
  • In order for the Board to fulfill its obligation to complete the planned agenda in an effective and efficient manner, a maximum of 30 minutes of public comment shall be permitted at each meeting.  The period of public comment may be extended by a vote of the majority of the Board.  An individual making public comment shall give his/her name and address before stating his/her comment.  If several people wish to make public a comment, each person is allotted three minutes until the total time of 30 minutes is used.  During that period, no person may speak twice until all who desire to speak have had the opportunity to do so.  Persons desiring more time for public comment should request to be placed on the agenda of the next regular Board agenda.

Motion to pass items A, B, C, D, E, F, & G was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

A motion to have Mr. Joseph Rabatin be the contact for the Matrix, and JEDD II, Mr. Daniel Hodge will be the contact for the Fire Department, and JEDD, and Mr. Blake Meier will be the contact for the Road Department and Park Planning was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

RECORD OF PROCEEDINGS

Page #2 of January 14, 2021 mins.

Mr. Daniel Hodge did a review of 2020 activity as follows:

            The Board received approval by the State of Ohio to combine the Ambulance       and Emergency Medical Fund into the Fire District Fund

            The Board approved to start 24 hour manned shifts at the Fire Station in March    through May due to COVID 19 to limit exposure to the volunteers.  These shifts       were covered by Chief Jim Zimmerman, Assistant Chief Dave Compston and             Jacob Burkholder.

            The Board renewed the enterprise zone agreements with KSB, AT&F Metals,       and Lowe & Young.

            The Board entered into an electrical and natural gas aggregation agreement on   the residents behalf with Palmer Energy.

            The Board approved to put a gas tank and move the diesel tank to an area to be used by the Fire and Road Department.

            The Board approved in a special meeting in October to request the Coronavirus   Relief Funds to be used for COVID 19 expenditures.

            The Board agreed to get tree-trimming estimates along Township Roads.

A motion to adjourn from the organizational meeting at 7:07 was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

Mr. Joseph Rabatin called the regular meeting to order at 7:07 pm.

A motion to approve the December 29, 2020 year-end minutes was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

The Fiscal Officer presented the Board with a thank you from the Steve Geiser family for the flowers sent to their daughter’s funeral.

The Fiscal Officer presented the OTARMA update information.

The Fiscal Officer presented the January Grassroots clipping.

The Fiscal Officer presented the Wayne County Board of Elections voting agreement.  The Board approved the agreement to allow voting at the Fire Station.

RECORD OF PROCEEDINGS

Page #3 of January 14, 2021 mins.

The Fiscal Officer presented the Board with the Hold Harmless Agreements for the ACYAA, Waynedale Softball and the Apple Creek Historical Society.

The Fiscal Officer presented the Board with the Certificate of Estimated Resources for 2021 with carryover funds of $1,689,136.24 and a total available for expenditure of $3,019,532.75.

A motion to approve Resolution 02-2021 as follows was made by Mr. Joseph Rabatin.

A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:  CORONAVIRUS RELIEF FUND

2272-220-213-0000    $    112.29                               2272-290-420-0000                $ 1,680.39

Medicare                                                                     Operating Supplies

2272-220-215-0000    $ 1,568.10

Ohio Police & Fire Pension Fund

Total                                                    $1,680.39                   

To cover CARES ACT Funds to be spent for approve purchases.    

It was seconded by Mr. Blake Meier.

A roll call vote was taken:

            Joseph Rabatin        YES

            Blake Meier               YES

            Daniel Hodge           YES

A motion to pass permanent appropriations as follows was made by Mr. Daniel Hodge

            General Fund                                               $   230,506.00

            Motor Vehicle License Tax                         $   102,700.00

            Gasoline Tax                                                 $   352,600.00

            Road and Bridge                                          $   796,100.00

            Fire District                                                    $1,382,500.00

            Permissive Motor Vehicle License Tax    $   108,750.00

            Coronavirus Relief Fund                            $       7,623.94

            Miscellaneous Special Revenue Park      $     17,400.00

            Total                                                               $2,998,179.94

RECORD OF PROCEEDINGS

Page #4 of January 14, 2021 mins.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Daniel Hodge           YES

            Joseph Rabatin        YES

            Blake Meier               YES

A motion to approve the Federal Motor Carrier Safety Administration drive consent form was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

A motion to approve December receipts totaling $68,776.64 December warrants 10534 – 10604 totaling $248,100.90 and January receipts of $4,266.31 and January warrants 10605-10637 totaling $43,768.49 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

A motion to pass Resolution 01-2021 as follows was made by Mr. Joseph Rabatin.

     WHEREAS, the Board of Trustees adjourn into executive session to discuss personal matters per ORC 121.22 (G) (1).

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

            Blake Meier               YES

            Joseph Rabatin        YES

            Daniel Hodge           YES

A motion to adjourn from executive session and return to regular session was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

Mr. Joseph Rabatin stated that the Board appreciates all of our employee’s service, especially with the demands that COVID 19 has placed on everyone, and the great job they are doing and the Board approved to give a 2% raise to the part time employee and 3% raise to the full time employees.  The Board will also do a one-time hazard bonus of $500.00 for part-time employees and $1,250.00 for the full-time employees. A motion to approve raises and hazard bonus as stated above was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

RECORD OF PROCEEDINGS

Page #5 of January 14, 2021 mins.

Chief Zimmerman reported 19 squad runs, 4 fire runs, and 1 mutual aid totaling 115.00 run hours for December 2020 with an additional 36.00 training hours for December 2020.

Chief Zimmerman reported 328 squad runs, 83 fire runs and 24 mutual aid runs for 2020 with 1,851.00 run hours for 2020.

Chief Zimmerman stated that while call volume, certification training, recruitment, retention, and nearly every other imaginable metric was down for 2020, it will surely go down in history as one of our most accomplished years.  Simply navigating through a pandemic of the magnitude of COVID 19 would be an amazing accomplishment; however, our volunteers did far more than that.  They faced the challenges of this past year head on and not only continued to provide the high level of service that our citizens have come to know and deserve, but in many ways have exceeded those expectations.  The ability to not only adapt, but to thrive and excel in the circumstances that were faced over the past year is a true testament to the dedication and professionalism of our membership, as well as the trust, commitment, and support of our elected officials.  The honor of being associated with such a group is a true blessing.

Chief Zimmerman presented his 2020 Annual Report along with a letter of appreciation from the Wayne County Regional Training Facility for the disinfecting sprayer that we purchased for them with the Coronavirus Relief Funds the Township received.

A motion to approve $455.42 in squad supplies was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Chief Zimmerman informed the Board that the alert siren at Millborne and Lincoln Way had been repaired and stated his appreciation of the Training Facility for letting us use the ladder truck to make the repair.

Chief Zimmerman informed the Board that the Explorer lights and siren was finished on New Year’s Eve.

Chief Zimmerman informed the Board he replaced the manual siren on 107 with an automatic siren for safer use for all drivers.

Chief Zimmerman informed the Board the Department has formed a truck committee to replace 101 and they have set a goal of having truck spec’s by September.  The committee members are Mr. Jared Durstine, Mr. Ben Troyer, Mr. Brian Knox, Mr. Dave Compston, and Mr. Jacob Burkholder.

RECORD OF PROCEEDINGS

Page #6 of January 14, 2021 mins.

Chief Zimmerman informed the Board he had two resignations from Mr. Eli Troyer and Mr. Peter Laufenburger.  Chief Zimmerman stated his appreciation for their dedication to the Department for many years and thanked them for their service.

Chief Zimmerman informed the Board that Mr. Cody Knox had completed his Fire Fighter 1 and EMT-B training and stated his appreciation of his hard work be completing the certification remotely.

Chief Zimmerman informed the Board the Department was awarded the 2021 MARCS grant for user fees.

Chief Zimmerman informed the Board he hoped to get the new locks put on the Station soon.

Mr. Joseph Rabatin stated that the FLSA conference was going to be online for $399.00 February 9th through the 12th and May 11th through the 14th.  Discussion was held regarding Chief Zimmerman attending one of the conferences.  A motion to approve $399.00 for Chief Zimmerman to participate in the FLSA conference was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Discussion was held regarding the Volunteer Fire Fighters Dependent Fund Board members for 2021.  A motion to approve Mr. Joseph Rabatin, Mr. Daniel Hodge Mr. Mike Raymond, Mr. Les Durstine and Mr. Daniel Cross with Mr. Mike Raymond serving as Chairperson and Mr. Joseph Rabatin serving as the Secretary was made by Mr. Daniel Hodge  and  seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report.  Mr. Dave Compston informed the Board the pickup truck has the light bar installed.

The Board approved a road bore for 3510 S. Kansas Rd.

Mr. Dave Compston informed the Board that the diesel tank and the new gas tank have been moved and approved and are filled and ready to use.

Mr. Dave Compston informed the Board that he and Mr. Jim Zimmerman refilled 111 ton of grit mixed with 120 ton of salt in the storage shed.

Mr. Dave Compston presented road lists to be looked at for chip and sealing as follows:  Kansas (South of Hackett), Berg, Mount Hope, Fountain Nook, Welty, Richenbaugh, and Miller.  Mr. Compston further informed the Board that drag patching would need done on Kansas, Berg, Mount Hope, Fountain Nook and Welty Roads.

RECORD OF PROCEEDINGS

Page #7 of January 14, 2021 mins.

Mr. Dave Compston informed the Board of culvert/catch basin work needed done on Millborne, Bank St., Ely Rd ditch project between 44 and Barnard and Barnard Rd (OSU).

Mr. Joseph Rabatin requested that the Board ask ACYAA to put their sponsorship signs on the sign board at the ballfield rather than mounting on the building.  The Board approved.

Park Planning – Mr. Blake Meier stated no real update, they are waiting on an Eagle Scout project presentation for improvements.

JEDD II – Mr. Joseph Rabatin presented the Board with a mutual aid agreement proposal between Southeast Local Schools, Apple Creek Police, and Wayne County Sherriff to allow the Apple Creek Police to work with the Wayne County Sherriff to provide assistance for coverage.

JEDD I – Mr. Daniel Hodge informed the Board they had their end of year meeting at the end of December and plan to hold their organizational meeting the beginning of February.

Speedway – Mr. Daniel Hodge presented a response from Speedway regarding the proposed requests from the Township for the project.  After discussion, the Board agreed with the response from Speedway and Mr. Hodge stated he would email the County and let them know of the Board approval.

Eastwood Allotment – Mr. Joseph Rabatin stated that he was not pleased with the proposal from Mr. Ryan Marthey with the Wayne County Engineers office at over $700,000.00 to try to improve drainage.  Mr. Daniel Hodge presented the Board with a response from Ms. Barbara Biro with the Wayne County Prosecutors office regarding Township jurisdiction in matters that do not pertain to removing water drainage from township roads.  Attorney General opinion 2775 states that township trustees have no authority to construct drains or sewers to carry off surplus water, except to the extent incidental to and necessary in the improvement of a township road.  After discussion, it was decided that the Township could not do the 24” pipe suggested.

Mr. Joseph Rabatin informed the Board he checked into the US 30-corridor study and they are starting at Kansas road and going to Lebanon Rd so we do not need to be involved with this study.

Mr. Joseph Rabatin reminded those in attendance of the Employee Assistance Program available through the County.

RECORD OF PROCEEDINGS

Page #8 of January 14, 2021 mins.

Discussion was held regarding getting a second zoom account for general use by the Department members.  A motion to purchase two zoom accounts for approximately $300.00 per year one for the Chiefs use and one for the general department use was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

The next regular meeting is scheduled for Thursday, February 4, 2021 at 7:00 pm at the Fire Station.

A motion to adjourn at 9:14 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

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