RECORD OF PROCEEDINGS
The minutes of the meeting held February 8, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Matt Compston Rodney Mackey
Daniel Lutz Angela Wypasek
Mr. Daniel Hodge called the meeting to order at 5:57 pm.
A motion to approve the January 13, 2022 organizational meeting and regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Wayne County Prosecutor Mr. Daniel Lutz introduced himself and the new Assistant Prosecuting Attorney Ms. Angela Wypask as his second in command. Mr. Daniel Lutz informed the Board that he does not plan to run for reelection in 2024 and will be working to prepare Ms. Wypask to run for the position. The Board discussed several issues with them from options for storm water runoff issues at East Wood Allotment and the change in the Final Rule regarding volunteer premium pay. Mr. Lutz suggested sending the questions to the matrix for what options are available.
The Fiscal Officer presented the Board with the Ohio Plan winter information.
The Fiscal Officer presented the Board with the February Grassroots Clipping.
The Fiscal Officer presented the Board with the Certificate of Estimated Resources for 2022 and the 2022 Appropriations approval from the Wayne County Auditor.
The Fiscal Officer presented the Board with the 2022 Annual Road Mileage certification meeting that needs to be scheduled March 7, 2022 through March 10, 2022. After discussion Mr. Jim Miller stated he could do any of those day at the 12:00 to 12:45 time slot. Mr. Daniel Hodge stated he would call to schedule a time for the meeting.
A motion to pass Resolution 02-2022 in the matter of electing to take the “standard allowance” of up to $10,000,000.00 as the amount of revenue loss for use for the provision of governmental services under section 603(c )(1)(C) of American Rescue Plan Act was made by Mr. Joseph Rabatin.
It was seconded by Mr. Daniel Hodge.
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Page #2 of February 8, 2022 mins.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
The Fiscal Officer presented the 2021 Year End Financial report.
A motion to pass Resolution 03-2022 as follows was made by Mr. Joseph Rabatin.
WHEREAS, the Board of East Union Township met in regular session the following premium pay amounts are approved for 2020 and 2021 using the ARPA Guidelines: Chief Jim Zimmerman $8,000.00 for 2020 and 5417.10 for 2021; $8,000.00 for both 2020 and 2021 for Mr. Dave Compston; $1,500.00 for 2020 and $3,300.00 for 2021 for Mr. Steve Geiser; $1,100.00 for 2021 for Mr. Matthew Compston; and $350.00 for 2021 for Mr. Michael Raymond.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Mr. Joseph Rabatin YES
Mr. Jim Miller YES
Mr. Daniel Hodge YES
A motion to approve to sign the premium pay check when the next regular payroll checks are scheduled the week of February 21, 2022 was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Discussion was held regarding the One Ohio memorandum of understanding, Mr. Daniel Lutz informed the Board they did not need to sign it.
A motion to approve January receipts totaling $32,958.18 and warrants 11202-11273 totaling $104,545.33 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
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Chief Zimmerman reported 54 squad runs, 4 fire runs, and 7 mutual aid totaling 297.00 run hours for January 2022 with an additional 49.00 training hours for January 2022. Chief Zimmerman informed the Board that he looked back from 2018 to 2022 in those 49 months the Department had only exceeded 56 calls twice and over 200 hours 10 times. Chief Zimmerman further informed the Board that 297 hours is 21 more hours then the last highest. Chief Zimmerman stated that the average hours per volunteer is under 5 hours per run for last year and that this Month the average was 5.7 volunteer hours per volunteer.
A motion to approve $800.00 in squad supplies for Lifepack batteries was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board that he broke a bracket on the Ventrac when he was plowing snow and he ordered a new one for approximately $300.00.
Chief Zimmerman informed the Board that he approved Staley’s to proceed with the updates on the MARC’s radios.
Chief Zimmerman thanked the Road Department for keeping things clear of snow so the trucks could get in and out.
Chief Zimmerman informed the Board that the limit switch on the furnace quit working, and that he ordered a new one and Mr. Bobbie Schmidt volunteered his time to replace it.
Chief Zimmerman informed the Board that there are some updates needed at the Station, such as new windows, new gutters, new carpet, and to reseal the apparatus bay floors.
Chief Zimmerman informed the Board that the truck committee was scheduled to go last Friday for the preconstruction meeting, but rescheduled to February 5, 2022 due to the weather.
Chief Zimmerman informed the Board that 103 had an air leak and that Mr. Lane Knox tore it apart and found a pressure switch was bad and he replaced it.
Chief Zimmerman informed the Board that he applied for a MARC’s grant through the State Fire Marshall’s Office. He applied for $7,460.00 and was awarded $5,322.00. Chief Zimmerman stated they did not award any service fees only for equipment, but it can be used to cover the link layer fees.
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Chief Zimmerman informed the Board that Built Rite plans for their facility are available for review.
Chief Zimmerman informed the Board he has been battling with the owner of Glenridge Mobile Home Trailer Park regarding the snow and ice issues on the park’s roads. Chief Zimmerman informed the Board that they had a squad call there and the pot holes from ice were so deep they bottomed out the squad and bent the arm on the Onspot chains. Chief Zimmerman further informed the Board that the Ohio Administrative Code 4781-12-09 section K states all trailer park roads must be maintained and passable. After further discussion Mr. Daniel Lutz informed the Board to request information through the Matrix on how to proceed.
A motion to pass Resolution 04-2022 to request a letter be drawn up by the Wayne County Prosecutor for Glenridge Mobile Home Trailer Park to address the conditions of the roads within the park and have Ms. Valorie Lewis be the point of contact for the request was made by Mr. Daniel Hodge, it was seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to approve the Memorandum of Understanding for the Special Response Teams and the Interlocal Agreement with the Wayne County Fire Chiefs Association was made by Mr. Daniel Hodge, it was seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
Mr. Dave Compston and Mr. Matt Compston presented the Roads and Bridges and Buildings and Grounds report. Mr. Dave Compston informed the Board that they refilled the salt and grits two weeks ago. Mr. Dave Compston further informed the Board they an issue with the backhoe sliding down while filling the shed and it caused a crack.
Mr. Dave Compston informed the Board that Mr. Matt Compston got stuck while plowing snow and they had to have Northend Garage come and pull him out. Mr. Dave Compston further informed the Board that they helped pull people stuck in the snow out so they could plow the roads.
Mr. Dave Compston informed the Board that there is an oil leak on the 18 and they took it to Yoder Hydraulics to get fixed and he hoped it would be done within a week. Mr. Dave Compston thanked Mr. Matt Compston and Chief Jim Zimmerman for all their help with keeping up plowing snow.
Mr. Daniel Hodge informed the Board that the New Holland tractor was starting to be reassembled today, and that the rear main was bad and Lowe and Young also put a new clutch in.
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Mr. Jim Miller asked the Road Department why they don’t have green and yellow flashing lights for plowing. Mr. Dave Compston informed the Board that when the trucks were purchased ODOT would not allow any trucks other then their own to have the duel lighting. After discussion Mr. Jim Miller asked Mr. Dave Compston to get pricing to switch to green and yellow lights.
The Board discussed the purchase of a mini excavator with the ARPA funds. Mr. Dave Compston was instructed to get pricing on three different minis. A motion to approve to order a new trailer to haul the mini from Gingerich Trailer Sales for $13,500.00 less the trade in of our trailer with the ARPA funds was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
A motion to advertise for various road materials and chip and seal work for 2022 and open bids at the March 3, 2022 meeting was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Park Planning – Mr. Jim Miller informed the Board he spoke with Mr. Erich Riebe and was informed there is nothing new going on with the Committee. Mr. Joseph Rabatin asked Mr. Jim Miller if he would talk with them about going forward with putting in a new softball field. Fiscal Officer Valorie Lewis stated they should really go through the Waynedale Softball to see what if there is a need for it. Mr. Dave Compston informed the Board that the boys baseball numbers were really down and that Apple Creek, Fredericksburg, Holmesville, and Mount Eaton had all combined into one team. Mr. Jim Miller stated he would look into what was going on.
JEDD II – Mr. Jim Miller informed the Board the next quarterly meeting was scheduled in April.
JEDD I – Mr. Daniel Hodge informed the Board maybe a meeting will be held the fourth week of March.
Speedway – Mr. Daniel Hodge informed the Board that no parking signs were up and that we are waiting on road signs, and that the roads will be stripped when it warms up.
Mr. Joseph Rabatin informed the Board that Federal Signal had fixed both alert sirens today at no charge under warranty.
Mr. Daniel Hodge and Mr. Jim Miller informed the Board they attended the Wooster Hospital Joint Township Board meeting. Mr. Jim Miller stated it was very informative. Mr. Daniel Hodge informed the Board that they have a 1 to 5 nurse to patient ration and employ 1150 employees with 350 Doctors. Mr. Daniel Hodge informed the Board that the health and wellness check would be sent out soon.
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A motion to deposit the health and wellness money into the Park Fund was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Joseph Rabatin informed the Board that the house on the corner of Apple Creek Road and US 250 was at the top of the list of the Wayne County Land Bank of properties that cause a safety concern and could use their funds to make an offer on the house.
Mr. Joseph Rabatin asked the Fiscal Officer to update the business cards for the Board.
Mr. Daniel Hodge informed the Board that the Wayne County Health District Advisory meeting is scheduled in March.
Mr. Joseph Rabatin informed the Board that Mr. Joseph Villeagas sent an email regarding Mitigation Grant Applications being accepted by Oho EMA.
Mr. Joseph Rabatin informed the Board of the email regarding review and input on the Tri County Debris Management plan.
Mr. Daniel Hodge asked Mayor Mackey about the ODOT paving issues. Mayor Mackey said ODOT said it is the Village of Apple Creeks responsibility to repair the cracks and holes. Mr. Daniel Hodge informed the Board that he and Mayor Mackey and State Representative Scott Wickem went to ODOT to discuss the issue.
A motion to order pipe and catch basins for the culvert projects with the ARPA funds was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
A motion to approve $15.00 parking, $29.53 for meals, and $121.00 in mileage reimbursement for Mr. Joseph Rabatin and Mr. Jim Miller to attend the OTA conference.
The next regular meeting is scheduled for Thursday, March 3, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 8:27 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.