RECORD OF PROCEEDINGS
The minutes of the meeting held January 13, 2022.
PRESENT WERE TRUSTEES JOSEPH RABATIN, DANIEL HODGE, AND JIM MILLER; AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Matt Compston
Jim Zimmerman
The organizational meeting was called to order by Mr. Joseph Rabatin at 7:04 pm.
A motion to Appoint Mr. Daniel Hodge as Chairman for 2022, and Mr. Joseph Rabatin as Vice Chairman for 2022 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to set the mileage rate at .58.5 cents per mile, use the Wayne County Prosecutor’s office as the primary legal counsel, agree that all matters brought before the Board will be acted upon as a Board, allow the Board to use force account for Township Road Maintenance if necessary, and set the regular meetings for the first Thursday of each month at 7:00 pm was made by Mr. Daniel Hodge. It was seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Duties were agreed upon as follows:
JEDD I Representative Mr. Daniel Hodge
JEDD II Representative Mr. Jim Miller
Matrix Contact Person Mr. Joseph Rabatin and Mrs. Valorie Lewis
Park Planning Committee Mr. Jim Miller
Fire Department Liaison Mr. Daniel Hodge
Wayne County liaison Mr. Joseph Rabatin and Mr. Daniel Hodge
Road Department Liaison Mr. Joseph Rabatin
A motion to adjourn the organizational meeting at 7:11 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Mr. Daniel Hodge called the regular meeting to order at 7:12 pm.
A motion to approve the December 30, 2021 year end meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
The Fiscal Officer presented the January Grassroots Clipping.
The Board approved sick time for Mr. Dave Compston on December 28, 2021.
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Page #2 of January 13, 2022 mins.
The Board approve the Wayne County Board of Elections polling location agreement and designated Mr. Daniel Hodge as the contact person for opening and closing the building with Mr. Joseph Rabatin and Mr. Jim Miller as emergency contacts. Mr. Joseph Rabatin made a motion to restrict electioneering outside the building it was seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
The Fiscal Officer presented the Board with the year-end balance certificate with estimated resources of $1,471,638.08 carryover and $3,177,917.36 available for 2022 expenditures.
The Fiscal Officer presented the 2022 Schedule B from the Wayne County Auditor.
The Fiscal Officer presented the 2021 Annual Financial Report.
A motion to approve permeant appropriations for 2022 as follows was made by Mr. Daniel Hodge:
General Fund $ 230,657.00
Motor Vehicle License Tax $ 74,600.00
Gasoline Tax $ 345,400.00
Road and Bridge $ 704,250.00
Fire District $1,112,640.00
Permissive Motor Vehicle License Tax $ 112,400.00
ARPA Coronavirus Relief Fund $ 583,800.00
Miscellaneous Special Revenue Park $ 13,000.00
Total Permeant Appropriations $3,176,747.00
It was seconded by Mr. Joseph Rabatin
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
A motion to approve receipts December receipts totaling $32,849.17, warrants 11117 – 11201 totaling $202,078.73 less $2,800.00 pass through training grant funds to ACVFD for total December expenditures of $199,278.73 and January receipts of $1,791.10 warrants 11202 – 11226 totaling $43,436.67 and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman reported 30 squad runs, 6 fire runs, and 3 mutual aid for a total of 175.00 run hours for December 2021 with an additional 32 additional training hours for December 2021.
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Chief Zimmerman informed the Board he had no squad supplies.
A motion to approve fire supplies of $6,828.00 for Fire Force and $283.50 for Rawhide Fire Hose for total supply cost of $7,111.50 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board that Staley’s matched the MARCS radio reprograming price that B & C Communications had quoted which saves the Township $1,000.00. Chief Zimmerman further stated that with the savings and the State Fire Marshall Fire Grant money he would like to add digital paging at $190.00 per unit. A motion to approve to upgrade 16 radios at $190.00 per radio for a total of $3,040.00 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Chief Zimmerman informed the Board that the overhead door damaged by 101 is still on order but that the wash bay door had been repaired.
Chief Zimmerman informed the Board that 103 had an air leak that Mr. Dave Compston and Mr. Matt Compston had fixed today be replacing a valve. Chief Zimmerman further informed the Board that it also had a bounce so he had it aligned at Okey’s on Monday.
Chief Zimmerman informed the Board that 108 has a slight coolant hose leak that needs a new clamp.
Chief Zimmerman informed the Board he upgraded 104 to LED lights received from Advanced Auto at no charge, but they improved visibility so much he ordered LED lights for all the trucks.
Chief Zimmerman informed the Board that Mr. Nick Schlabach had enrolled in EMS class.
Chief Zimmerman presented the Board with his 2021 Annual Report. Chief Zimmerman informed the Board the Department had 350 calls in East Union Township, 58 calls in the Village of Apple Creek, and 38 Mutual Aid calls for 2021, with 2,102 personnel hours logged on calls up 14% from 2020.
A motion to approve the Volunteer Fire Dependent Fund Board of Mr. Daniel Hodge, Mr. Joseph Rabatin, Mr. Les Durstine, Mr. Michael Raymond, and Mr. Daniel Cross was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
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Page #4 of January 13, 2022 mins.
Mr. Dave Compston and Mr. Matt Compston presented the Road and Bridge and Buildings and Grounds report.
The Board approve a compensatory day for Mr. Dave Compston on January 14, 2022.
The Board approved a road bore at 6437 Chestnut Ridge.
The Board approved a road bore at 140 LeRue Street.
Mr. Dave Compston informed the Board he contacted DMS about repairing the New Holland tractor and after discussion he stated DMS would prefer we take it to Lowe and Young for the repair of the rear main seal on the motor. Mr. Compston further informed the Board that Lowe and Young estimated the repair to be between $5,000.00 to $8,000.00 depending on what they find when the take it apart.
A motion to approve up to $8,000.00 to repair the New Holland tractor was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
Mr. Dave Compston informed the Board they had been doing some ditching.
Mr. Daniel Hodge informed the Board that the County was still waiting for final verification from ODOT to proceed with installing a four way stop at Emerson and Carr intersection.
Mr. Jim Miller asked who’s responsible for the bridge on Secrest Road. The Board informed him that is a County responsibility because of it’s size.
A motion to approve $8,000.00 per year for 2020 and 2021 premium pay for Mr. Dave Compston and $3.50 an hour for every hour worked in the eligible timeframe for Mr. Steve Geiser and Mr. Matt Compston was made by Mr. Joseph Rabatin. It was seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
A motion to pay Mr. Dave Compston in two payments for 2020 and another for 2021 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.
A motion to approve Resolution 1-2022, attached, in the matter of establishing a simplified acquisition threshold (SAT) of $50,000.00 for use of American Rescue Plan Funds in accordance with 2 CFR 200.320(a)(2)(i) – (ii) was made by Mr. Joseph Rabatin.
It was seconded by Mr. Jim Miller
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Page #5 of January 13, 2022 mins.
A roll call vote was taken:
Joseph Rabatin YES
Jim Miller YES
Daniel Hodge YES
A motion to approve the American Rescue Plan Act of 2021 (ARPA) written Procurement Policies and Procedures for ARPA specific expenditures as drawn up by the Wayne County Prosecutors Office was made by Mr. Daniel Hodge.
It was seconded by Mr. Joseph Rabatin.
A roll call vote was taken:
Daniel Hodge YES
Joseph Rabatin YES
Jim Miller YES
The Board decided to confirm with the Wayne County Prosecutors Office to make sure the above approved Resolution and Policy can be used for culvert work on Welty Road and Kansas Road.
Park Planning – A motion to approve the balance of expenditures for Mr. Jake Sundburg for his Eagle Scout project at East Union Park of $894.74 was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
JEDD II – Mr. Joseph Rabatin informed the Board that the Wayne County Sheriff’s Office declined the mutual aid agreement with the Apple Creek Police Department at Waynedale High School and JRL.
JEDD I – Mr. Daniel Hodge informed the Board he talked with Mayor Rodney Mackey and they are having Mr. Musselman write a letter requesting addresses and what types of businesses are up at the old ACDC property. Chief Zimmerman informed the Board that the owner has agreed to meet with him after Mr. Reuben Troyer gets home from Florida.
Speedway – Mr. Daniel Hodge informed the Board that the no parking signs are up but we need road signs.
A motion to get Mr. Matt Compston a credit card on the Township’s account.
Mr. Daniel Hodge informed the Board that the Wooster Hospital meeting was rescheduled for February 2nd.
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The next regular meeting will be Thursday, February 3, 2022 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:33 pm was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.