Record of Proceedings June 2, 2022

RECORD OF PROCEEDINGS

The minutes of the meeting held June 2, 2022.

PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

          Dave Compston                                    Jim Zimmerman

          Matt Compston                                     Jolene Dyer

          Debbie Tracy Windom                           Tracy Lucas

          Tammy Hodge

Mr. Daniel Hodge called the meeting to order at 6:57 pm.

A motion to approve the May 5, 2022 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.

Ms. Jolene Dyer chairman of the Daughters of the American Revolution informed the Board that the DAR has been looking for all the Revolutionary Patriots buried in Wayne County and they have verified 35 veterans, and know where 15 more are buried but are trying to complete the verification process.  Ms. Dyer further informed the Board that they are working to get the headstones cleaned up, put a star on them, and try to get sponsors to put a wreath on them.  Ms. Dyer asked the Board for permission to clean the headstones found at several East Union Township Cemeteries. 

A motion to allow the cleaning of headstones of all Revolutionary Patriots at the cemeteries run by the Township was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.

Mrs. Debbie Tracy Windom and Ms. Tracy Lucas addressed the Board regarding the ability to bury Mrs. Windom’s brother, Ms. Lucas’s father at the Tracy Cemetery at what used to be the family cemetery.  After discussion they were instructed to come up with a list of who they would like to bury there, go mark where you want to bury them and the Board will review what it can legally do to make a determination according to ORC.4767.02(C).  That the Tracy Family Cemetery is a family and is therefore exempt from registration requirements.

Mr. Daniel Hodge informed the Board he received an email from the Wayne County Prosecutors Office regarding that we need to have a title search done for the Dunkard Cemetery before their Office could do a quick claim deed. 

A motion to pass Resolution 18-2022 as follows was made by Mr. Daniel Hodge.

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  WHEREAS, the Board of Trustees has been informed of the need to have a title search done so a quick claim deed can be performed by the Wayne County Prosecutors Office.

THEREFORE, because Ms. Barbara Biro’s instruction to request a quick claim deed from the Matrix with Mr. Joseph Rabatin being the point of contact.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

          Daniel Hodge          YES

          Joseph Rabatin       YES

          Jim Miller                YES

The Fiscal Officer presented the Board with the June Grassroots Clipping.

The Fiscal Officer presented the preliminary 2023 Budget for approval at the July meeting.

A motion to pass Resolution 17-2022 to amend appropriations within a fund as follows was made by Mr. Joseph Rabatin.

From:  Account Number                    Amount           To:      Account Number            Amount

Fund:  GENERAL FUND

1000-760-710-0000    $ 40.00                                    1000-110-519-0000                $40.00

Land                                                                            Other – Dues and Fees

                                                                                    Total                                       $ 40.00  

To cover Wayne County Township Association Dues.

Fund:   ROAD AND BRIDGE

2031-330-360-0000    $20,000.00                              2031-760-720-0000                $20,000.00

Contracted Services                                                    Buildings

To cover additional concrete work done for salt shed.

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It was seconded by Mr. Jim Miller.

A roll call vote was taken:

Joseph Rabatin       YES

          Jim Miller                YES

          Daniel Hodge          YES

A motion to approve May receipts totaling $35,204.17 and warrants 11422-11464 totaling $123,518.74 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.

Mr. Dave Compston and Mr. Matt Compston presented the Road and Bridge and Building and Grounds report.  Mr. Dave Compston presented a quote from Melway Paving for chip and seal and reclaiming work for $323,988.47.  After discussion regarding when the next ARPA Funds will be sent it was decided to discuss with Melway the ability to pay after the Funds are received before moving forward with how much we will be able to afford.

Mr. Dave Compston informed the Board he looked into the No Littering signs, a 10” x 12” sign is $12,50 each plus shipping.  After discussion a motion to approve the purchase of two dozen No Littering signs was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.

Mr. Dave Compston requested the Board look at a ditch enclosure request on Kuntz Drive by Ms. Marianne Massaro.

Mr. Matt Compston informed the Board his mower PTO wasn’t working so they took it to Lowe & Young to repair the loose cable.

Mr. Dave Compston informed the Board that Melway Paving was finishing Meadowview Lane and Tracy Bridge, then moving to Swinehart Road to finish the reclaiming.

Chief Zimmerman reported 33 squad runs, 2 fire runs, and 2 mutual aid totaling 164.00 run hours for May 2022 with an additional 55.00 training hours for May 2022.

Chief Zimmerman informed the Board he had no squad supplies.  Chief Zimmerman informed the Board that he would need to purchase a pair of boots and a helmet for $600.00, and possibly a set of turnout gear for approximately $2,736.00.  A motion to approve a purchase of up to $3,340.00 was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.

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Chief Zimmerman informed the Board that the Station air conditioner needed recharged and has a slow leak that needs to be diagnosed.  Chief Zimmerman the cost was approximately $550.00 for the recharge.

Chief Zimmerman informed the Board that the garage door opener on the wash bay door went bad and had to be replaced.  A motion to approve $1,750.00 for Rogers Overhead Door was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

Chief Zimmerman informed the Board he asked Rogers Overhead Door about the door panels we have been waiting on and they were going to look into it.

Chief Zimmerman informed the Board that Ms. Thresa Venables and Mrs. Ashley Zimmerman had received their EMT-B certification and that Mr. Nick Schlabach had received his FF1 certification.

Chief Zimmerman informed the Board he spoke with Ms. Pam Sprowls at Ohio Billing regarding the statements being sent out and after discussion it was decided they would get with the printing company to get them changed.

Chief Zimmerman asked the Board where they stood regarding giving Juneteenth as a paid Holiday.  After discussion a motion to add Juneteenth as an official paid holiday was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.

Chief Zimmerman informed the Board that an additional $2,500.00 will be needed to complete the concrete apron around the Station due to a measuring error.  A motion to approve the additional $2,500.00 was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.

Park Planning – Mr. Joseph Rabatin informed the Board that contributions from Buckeye Pipeline would be a conflict of interest for him due to his job, so they will not be contributing to the softball field project.  Mr. Rabatin informed the Board he is working on grants available.

Discussion was held regarding the ODOT Route 30 & 57 project.  After discussion the Board agreed to request that nothing be changed, to keep it like it is now.

Mr. Joseph Rabatin asked if the Station could be used for the August 2nd special election.  Mr. Daniel Hodge stated he would open and close for the election.

The next regular meeting is scheduled for Thursday, July 7, 2022 at 7:00 pm at the Fire Station.  It will be the annual budget hearing also.

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A motion to adjourn at 9:14 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Jim Miller concurring.