Record of Proceedings March 4, 2021

RECORD OF PROCEEDINGS

The minutes of the meeting held March 4, 2021.

PRESENT WERE TRUSTEES JOSEPH RABATIN, BLAKE MEIER AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Dave Compston                                           Jim Zimmerman

            Steve Geiser                                                 Mike Raymond

Mr. Joseph Rabatin called the meeting to order at 7:00 pm.

A motion to approve the February 4, 2021 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

The Board opened sealed Road Bids from the following companies:

            Kimble                                                            Leroy Kandle Trucking

            Hel-Way LLC                                                Holmes Supply

            Lil John Trucking                                         Feikert Sand and Gravel

            Melway Paving                                             Orrville Trucking & Grading

A motion to accept Resolution 06-2021 as follows was made by Mr. Blake Meier.

WHEREAS, the Board of East Union Township to comply with ORC 9.312(C), has been granted the authority to enact the following resolution:

NOW, THEREFORE, BE IT RESOLVED:

That the Board of East Union Township hereby declares to accept any and all road bids presented at the 2021 bid opening, and proceed to work with the lowest and best bid at the time roadwork begins.

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

            Blake Meier               YES

            Daniel Hodge           YES

            Joseph Rabatin        YES

RECORD OF PROCEEDINGS

Page #2 of March 4, 2021 mins.

The Fiscal Officer presented the Board with the February and March Grassroots Clipping.

The Fiscal Officer presented the Board with the petition ditch possible changes from Mr. Ron Amstutz.

The Board approved time off for Mr. Steve Geiser March 16 – 21, 2021.

A motion to approve Resolution 05-2021 as follows was made by Mr. Joseph Rabatin.

A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:  CORONAVIRUS RELIEF FUND

2272-290-420-0000    $ 1,189.55                               2272-220-221-0000                $ 1,189.55

Operating Supplies                                                      Medical/Hospitalization

Total                                                    $1,189.55                   

To spend the balance of the CARES ACT Funds on personnel.       

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

            Joseph Rabatin        YES

            Blake Meier               YES

            Daniel Hodge           YES

A motion to approve February receipts totaling $33,242.20 and warrants 10690-10738 totaling $81,503.34, less pass through training grant money to the ACVFD for $4,300.00 and a squad transport refund for $250.00 for total expenditures of $76,953.34 and bank reconciliation and financial reports as submitted was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Chief Zimmerman reported 22 squad runs, 2 fire runs, and 2 mutual aid totaling 146.00 run hours for February 2021 with an additional 75.00 training hours for February 2021.

RECORD OF PROCEEDINGS

Page #3 of March 4, 2021 mins.

Chief Zimmerman informed the Board that we received the State Fire Marshall grant for $7,280.00, $2,280.00 for user fees for the MARC’s radios and $5,000.00 for equipment.  Chief Zimmerman further informed the Board we could purchase two more MARCS radios for the Explorer and the Truck for $5,866.66 installed.

A motion to purchase two MARCS radios for $5,866.66 with $5,000.00 paid by the State Fire Marshall grant was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Chief Zimmerman informed the Board that the cascade system was in but not functioning yet due to the need to reprograming of the software needed to update the new system.

Chief Zimmerman informed the Board that all the codes for the new locks were programmed in and the old locks would be disabled.

Chief Zimmerman informed the Board that the Village of Apple Creek contracted with a company to perform the required backflow testing at $60.00 per building.

Chief Zimmerman informed the Board he had started spending money on LED lights for the trucks and both engines.

Chief Zimmerman informed the Board that the NAPA filter sales was coming up next week and he would purchase all the filters necessary for the annual service and schedule DMS to do the maintenance.

Discussion was held regarding the need to provide reflective signs for the residents of East Union Township at no or reduced cost.  After discussion, a motion to approve $4,000.00 to purchase signs to provide the East Union Township residents was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

A motion to approve the contract with the City of Orrville for fire and ems services for one year was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Mr. Daniel Hodge informed the Board that the City of Orrville would do an addendum for 2020 since the previous contract expired in 2019.

The Board was presented with a Thank You letter from Mr.  & Mrs. Harry Swick for the snow removal work done this year.

RECORD OF PROCEEDINGS

Page #4 of March 4, 2021 mins.

Chief Zimmerman informed the Board he did purchase a body camera from Amazon for $150.00.

Mr. Dave Compston and Mr. Steve Geiser presented the Roads and Bridges and Buildings and Grounds report.  Mr. Compston presented the Board with the quote to repair the damaged dump truck for $9,554.54.  The Fiscal Officer informed the Board that the insurance was going to pay Henderson direct for all but the $250.00 deductible.

Mr. Dave Compston presented the Board with a quote for $1,151.63 to install LED heated plow lights on the 15 while the dump truck repair was being done.  A motion to approve $1,151.63 for LED lights and the $250.00 deductible to be paid to Henderson was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Compston presented the Board with a quote for tree trimming from Kidron Tree Service for $4,400.00 for both jobs, and Contemporary Tree Service for $5,200-$6,500 for Kansas Rd and $1,000.00 for Welty Rd.  The Board approved to go with Kidron Tree Service.

Mr. Compston informed the Board that he had cleaned up the trucks after the snow.

Mr. Compston informed the Board that they hoped to have berming done next week.

Mr. Compston informed the Board he would like to add Lautenschlager Road and possibly Kansas from Hacket to the culvert recently put in by the County to the road list he provided previously.

A motion to approve 1,000 ton of stone from Lil John was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Park Planning – Mr. Blake Meier no report.  Mr. Joseph Rabatin informed the Board he spoke with Mr. Mike Rowe and they were going to come up with a plan on what it would take to help build a softball field.

JEDD II – No report.

JEDD I – Mr. Daniel Hodge informed the Board they were going to try to schedule an August meeting, and to only hold two meetings a year.

Speedway – No report

Mr. Dave Compston informed the Board he ordered pipe before a large price increase happened.

RECORD OF PROCEEDINGS

Page #5 of March 4, 2021 mins.

Mr. Blake Meier informed the Board of a request from Mr. Steven Dalrymple regarding snow removal on an area of his property marked as ODOT.  After discussion, the Board agreed they could not do anything in that area.

A motion to put the old salt spreader on the website for sale was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

The next regular meeting is scheduled for Thursday, April 1, 2021 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:26 pm was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

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