Record of Proceedings November 4, 2021

RECORD OF PROCEEDINGS

The minutes of the meeting held November 4, 2021.

PRESENT WERE TRUSTEES JOSEPH RABATIN, DANIEL HODGE, AND BLAKE MEIER; AND FISCAL OFFICER VALORIE LEWIS

Also present were:

          Dave Compston                          Jim Zimmerman

          Michael Raymond                       Matthew Compston

          Jared Durstine                            Ben Troyer

          Brian Knox                                  Jim Miller

The meeting was called to order by Mr. Joseph Rabatin at 7:00 pm.

A motion to approve the October 7, 2021, regular meeting minutes was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

A motion to approve the October 21, 2021 special meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

The Fiscal Officer presented the November Grassroots Clipping.

The Fiscal Officer presented the amended certificate of estimated resources to account for the ARP funds.

The Board approved bereavement time for Mr. Dave Compston on October 25, 2021.

A motion to approve the medical rate for 2022 of $1,691.75 per employee and the dental rate of $144.76 per family was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

A motion to approve receipts totaling $67,650.46, warrants 11014 – 11107 totaling $102,452.41, and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Fire Chief, Jim Zimmerman reported 31 squad runs, 3 fire runs and 2 mutual aids for a total of 186 hours for October 2021 and an additional 87 training hours for October 2021.  Chief Zimmerman reported that 38% of the EMS runs were Covid patients which was 10 patients transported. 

A motion to approve $578,00 for two new CO detectors was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

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Page #2 of November 4, 2021 mins.

Chief Zimmerman informed the Board that the extension ladder on 101 is still waiting to be repaired and that he hoped it would be done before Thanksgiving.

Chief Zimmerman informed the Board he was holding off on ordering the MARC’s updates, that the quote is good for 6 months and that the State Fire Marshall grant may work to be used for the necessary updates.

Chief Zimmerman informed the Board that there was some confusion during a 6 am car crash about which truck to take and 101 accidentally rolled forward and damaged a overhead door.  Chief Zimmerman further informed the Board he was waiting on a quote for the repair to decide if it should be turned into insurance.

Chief Zimmerman informed the Board that 107 had a wobble and that it was due to a recall on the steering arm and Dale James repaired it at no cost to the Township.

Chief Zimmerman informed the Board that Ms. Thresa Venables and Ms. Ashley Zimmerman completed their EMS training and he hoped to have two new EMT’s approved by next week.

Chief Zimmerman informed the Board that the Department working with the Red Cross was able to provide 96 smoke detectors to 48 homes and that they would possibly be able to provide more at Eastwood and Kuntz Allotments.

Chief Zimmerman presented the Memorandum of Understanding for the special response teams which had been reviewed by the Wayne County Prosecutor.  After review a motion to sign the MOU was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

A motion to approve the intergovernmental agreement for fire investigation with Clinton Township and the Special Response was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

Discussion was held regarding the premium pay through the ARP Funds for the volunteers was discussed.  A motion to approve to pay the volunteers their rate multiplied by 2 for premium rate was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

Mr. Daniel Hodge informed the Board that just East of the old Jakes Built Rite was going to put a fire pond in at the Southwest portion in the back of their new facility and maybe the Department could put a dry hydrant in as a water source.

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Page #3 of November 4, 2021 mins.

Mr. Joseph Rabatin informed the Board that we need to get some more clarification from the Wayne County Prosecutor for the premium pay percentage that could be used for Chief Zimmerman’s premium pay.

Chief Zimmerman asked if he could move his Veterans Day holiday to the Friday after Thanksgiving.  The Board approved his request.

Chief Zimmerman informed the Board that he would like to Thank the truck committee for spending a lot of time and effort to spec and get the new pumper price.  Chief Zimmerman turned the truck spec information over to Mr. Jared Durstine.

Mr. Jared Durstine introduced the truck committee members as follows:  Mr. Dave Compston, Mr. Brian Knox, Mr. Ben Troyer and Mr. Jacob Burkholder.  Mr. Durstine presented the Board with the pumper truck analysis and pricing as follows:  Pierce $734,106.51, Sutphen $708,859.00, with options for down payments as follows by Sutphen.

Option 1  For a down payment of $177,214.75 a discount of $2,030.59

Option 2  For a down payment of $354.429.50 a discount of $4,061.17.

Option 3  For a down payment of $531,644.25 a discount of $6,091.76.

Option 4  For a full prepayment a discount of $8,122.34.

After discussion a motion to approve down payment option 3 on Sourcewell pricing from Sutphen for a sales price of $702,767.24 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

A motion to sign the down payment check with payroll the week of November 15th was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Chief Zimmerman thanked the Board for their support of the levy in 2016 which is enabling us to pay for this pumper rather then finance it saving all that money in interest.

Mr. Daniel Hodge informed the Board that SB 3011 would allow up to 30% of the ARP’s funds to be used for infrastructure.

Mr. Dave Compston presented the Board with the Road and Bridge and Building and Ground report.  Mr. Compston presented the Board with an estimate for the Bechtel Road widening project to seek approval from the Wayne County Prosecutor’s Office to use ARP Funds to complete of approximately $28,173.00 in material plus labor.

Mr. Compston informed the Board that DMS was in to service the trucks and he repaired a backup alarm and that truck 15 has a check engine light on.

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Page #4 of November 4, 2021 mins.

Mr. Dave Compston informed the Board that stone pricing is taking a large jump next year.  A motion to purchase 1,500 ton of #67 stone and 1,000 ton of #8 stone was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Dave Compston requested to move his Veteran’s Day holiday to the Friday after Thanksgiving.  It was approved.

Mr. Dave Compston informed the Board he got the parts to prep the Ventrac mower for winter.

A motion to sign the 25% down payment check for 83 Construction for the salt shed addition when signing payroll, the week of November 15th was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Daniel Hodge informed the Board that he had received calls in appreciation of Mr. Dave Compston’s ditch mowing.

A motion to approve Mr. Dave Compston’s Road Superintendent bond was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Daniel Hodge informed Mr. Compston that the Southeast Local Bus Garage culvert needs looked at to see what can be done to widen the entrance.

Mr. Daniel Hodge informed the Board that Burkey Excavating informed the second catch basin was full and Wayne County Assistant Engineer had jetted it out to try to get the project at Speedway finished.  Discussion was held regarding what can be done to try and keep semi-trucks from parking along the new Speedway roadway in the swale.  Mr. Dave Compston will go look at the area and give suggestions.

Discussion was held regarding hiring Mr. Matthew Compston as a full-time employee until Salt Creek Trustees decides on the shared service agreement.  Mr. Blake Meier expressed his concern that Salt Creek would not hire him.  After discussion a motion to hire Mr. Matthew Compston as a full-time Assistant Road Superintendent was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Discussion was held regarding the Zayo project on Milbourne Road and the Wayne County Commissioners RUMA agreement.  After discussion a motion to tell Wayne County that the Board will take care of our part of the project and not sign the RUMA Agreement was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Park Planning – Mr. Blake Meier reported that the benches are in and are getting engraved and that they will use the cut off fabric for under the benches for weed control.

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Page #5 of November 4, 2021 mins.

The Park Planning Committee is comprised of Mr. Blake Meier, Ms. Rhonda Shultzman, Mr. Erich Reibe, and Mr. Rodney Mackey.

JEDD II – Nothing to report.

JEDD I – Mr. Daniel Hodge reported they will schedule a meeting for February of 2022.

Mr. Joseph Rabatin reported that he has been in contact with Federal Signal about replacing the bearings both of the sirens.

Mr. Joseph Rabatin informed the Board he completed the 2-hour safety training required by BWC.

Mr. Daniel Hodge informed the Board that the Farm Tour went well and people were impressed with the Apple Creek Historical Society facility and the Wayne County Regional Training facility.

Mr. Joseph Rabatin requested to move employee evaluations up to the first meeting in December.

The year end meeting was scheduled for Thursday, December 30, 2021 at 7:00 pm at the Fire Station.

Mr. Daniel Hodge informed the Board that the speed study on a four way stop at Emerson and Carr Road did not qualify we needed two out of three criteria and we only received one.

Mr. Matthew Compston requested to move his Veteran’s Day holiday to the Friday after Thanksgiving.  It was approved.

The next regular meeting will be Thursday, December 2, 2021, at 7:00 pm at the Fire Station.

A motion to adjourn at 9:15 pm was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

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