Record Of Proceedings Feb 7, 2019

RECORD OF PROCEEDINGS

The minutes of the meeting held February 7, 2019.

PRESENT WERE TRUSTEES JOSEPH RABATIN, AND DANIEL HODGE; AND FISCAL OFFICER VALORIE LEWIS

Also present were:

              Dave Compston                                     Jim Orr

              Jon Orr                                                       Jim Zimmerman

Mr. Daniel Hodge called the meeting to order at 7:00 pm.

A motion to approve the January 10, 2019 organizational and regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Mr. Jim Orr addressed the Board regarding his concerns over the suggested Swinehart Road drainage recommendations.  Mr. Jim Orr stated the following:  “Thank you for giving me a chance to express my concerns.  I am glad I took the time to read the minutes of your meetings or I might have been too late to express my concerns as a landowner and hopefully make a difference in the outcome of this project.  Have any of you viewed the area we are discussing at Swinehart and Old Lincoln Way lately?”  Mr. Daniel Hodge and Mr. Joseph Rabatin stated that they had viewed it that day.  Mr. Jim Orr further stated “The watershed that delivers to the ditch on the east side of Swinehart Road south of Old Lincoln Way consists of 41.5 acres, a good portion of which is the surface area of the “new” route 30.  The watershed that feeds the ditch on the west side of Swinehart is the 18.6 aces with a lesser portion being the surface of Route 30.”  Mr. Orr further stated that “I have been told that at the time of the high water incident at AT&F the runoff from the new  highway was too great for the ditch on the east side of Swinehart to handle and therefore was adding to the volume of water going across the road into the west ditch.  Perhaps a simple ditch cleaning would help to greatly lesson or solve the problem?”  Mr. Daniel stated that at the time of flooding we had received 3” of rain in 45 minutes. 

Mr. Jon Orr asked if the Board could mandate a larger size of pipe being used in the culverts.  Mr. Jim Orr stated that the ditch where Route 30 goes to Swinehart is silted full.  Mr. Jim Orr also stated he has talked with Mr. Ryan Marthey with the Wayne County Engineers office and that he was reviewing the proposed plans by their Engineering Counsel.

The Fiscal Officer presented the Board with the Armstrong Cable rate increase letter.

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Page #2 of February, 2019 mins.

The Fiscal Officer presented the Board with the February Grassroots Clipping.

The Fiscal Officer presented the Board with the 2019 Certificate of Estimated Resources from the County Auditor.

The Fiscal Officer presented the Board with the 2018 Annual Financial Reports and notes as submitted to the Ohio Auditor of State.

A motion to approve the OTA Conference receipts as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to approve receipts totaling $43,710.05 warrants 9427 – 9474 totaling $50,349.92 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Chief Zimmerman reported 33 squad runs, 8 fire runs, and 2 mutual aid runs totaling 219.00 run hours for January 2019 with an additional 63.00 training hours for January 2019.

A motion to approve $117.91 in squad supplies was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Chief Zimmerman informed the Board he had received a $10,000.00 grant from TransCanada for improvements to fire and ems communications.  Chief Zimmerman presented a quote for an improved base radio in the station for $5,052.21, and a new telephone system with multiple extensions for in the station for $2,959.00.  Chief Zimmerman further stated the remaining approximately $2,000.00 would possibly be used to purchase another portable radio.  A motion to approve the purchase of the base radio and new phone system after the $10,000.00 arrives was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Chief Zimmerman informed the Board that the Workers Compensation Grant had been received for $14,998.00 to be used to purchase a gear extractor and have another washing machine installed.

The Boar approve vacation for Chief Zimmerman March 7, 2019 – March 8, 2019.

Discussion was held regarding slight damage to the Township pickup truck while clearing a parking lot of snow.  The estimated cost to repair the damage was $485.00, while to include scratch repair along the bed from a sign being caught in the wind would bring the repair to $1,100.00 plus a new 4 x 4 decal.  The Board decided to table the decision until the next meeting when Mr. Blake Meier would also attend.

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Page #3 of February 7, 2019 mins.

Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report.  Mr. Compston informed the Board a request had been made by a residence on Partridge Street to enclose a ditch.  After discussion, the Board stated it had decided to not allow any more enclosures due to drainage issues in Eastwood Allotment.  The request was denied.

Mr. Dave Compston informed the Board that ATI had requested use of the Township Garage parking lot on February 23, 2019 to host an event at their center.  The Board approved to allow parking at the Township garage for ATI on February 23, 2019.

Mr. Compston informed the Board that a new overhead garage door was needed at the wash bay at the Township Garage.  A motion to approve the purchase of a new overhead garage door from Rogers Garage Door not to exceed $1,500.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Mr. Compston informed the Board that the pickup needed new tires and presented quotes as follows:           

              Smetzers         BF Goodrich                 $166.69 per tire total $766.56

                                          Michelin                         $162.23 per tire total $748.72.

              Taxman            Could not do anything under $200.00 per tire.

A motion to purchase tires from Smetzers not to exceed $800.00 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Mr. Joseph Rabatin informed the Board he had picked up a bunch of literature at the OTA conference on mowers and tractors.  Discussion was held regarding the options to replace the 1985 mower and possibly the tractor also.

Park Planning – there was no update.

JEDD II – Mr. Joseph Rabatin informed the Board that last he hear the Village of Apple Creek was going to take several council members out and walk the area and that the Residents affected were to write letters to the Council regarding the issues they are having.

Mr. Joseph Rabatin informed the Board he had requested clarification from the Matrix regarding the East Union Trail and the Speedway road improvements request but had not received an answer yet

Mr. Daniel Hodge informed the Board he had attended the phone conference call with Mr. John Baaron with EADS regarding the requested road improvements for the Speedway project and that Wayne County Engineer Scott Miller recommended that Speedway would have to pay for all improvements.

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Page #4 of February 7, 2019 mins.

Mr. Hodge stated that he informed Mr. John Barron that any improvements made would need to have open ditches with enough drainage.

Mr. Hodge further stated that if another business bought part of the trailer park then the Township could possibly vacate those roads.

Mr. Daniel Hodge stated the Wooster Hospital Board meeting had been moved to February 20, 2019 at 7:00 pm due to bad weather on the originally scheduled meeting date.

Mr. Joseph Rabatin informed the Board that he and Mr. Blake Meier had attended the OTA Conference, that it was very worthwhile to gain information on mowers and tractors, and that the seminars presented very good information.  One of the seminars Mr. Blake Meier attended pertained to changes from a HB that requires a revised credit card policy.

A motion to submit a request to the Matrix in regard to counsel on the new credit card resolution requirements and any additional forms necessary and to have Mr. Joseph Rabatin be the point of contact was made by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

A motion to go to bid various road materials to be opened at the March 7, 2019 meeting was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Mr. Joseph Rabatin informed the Board that the County was going for round 2 for public engagement in the Wayne Onward program and that he would contact them and see what needed to be done.

The next regular meeting will be Thursday, March 7, 2019 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:43 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

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