Record of proceedings January 9, 2020

RECORD OF PROCEEDINGS

The minutes of the meeting held January 9, 2020.

PRESENT WERE TRUSTEES JOSEPH RABATIN, BLAKE MEIER AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Steve Geiser                                     Dave Compston

            Jim Zimmerman

Mr. Blake Meier called organizational meeting to order at 7:00 pm.

  1. Confirmation of Officers

Chairman            Mr. Daniel Hodge

Vice Chairman   Mr. Joseph Rabatin

  •  Mileage Rate is set at .58 cents per mile
  • Meeting times will be the first Thursday of the month at 7:00 pm.
  • The Wayne County Prosecutor’s office will be our primary legal counsel.
  • All matters brought before the Board will be acted upon as a Board.
  • The Board will use force account for Township Road Maintenance.

Motion to pass items A, B, C, D, E, & F was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

A motion to have Mr. Joseph Rabatin be the contact for the Matrix, Wayne County Engineer and JEDD II, Mr. Daniel Hodge will be the contact for the Fire Department, JEDD I, and the Wayne County Commissioners and Wayne County Environmental, and Mr. Blake Meier will be the contact for the Road Department and Park Planning was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

A motion to adjourn from the organizational meeting at 7:05 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Mr. Daniel Hodge called the regular meeting to order at 7:05 pm.

A motion to approve the December 30, 2019 minutes was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin abstaining.

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Page #2 of January 9, 2020 mins.

The Fiscal Officer presented the Board with the Certificate of Estimated Resources for 2020.

The Fiscal Officer presented the Board with the information on the Dishonesty and Faithful Performance of Duty policy in lieu of purchasing a bond and stated she was working with the Whitaker Myers to see if this is coverage the Township has.

A motion to pass Resolution 02-2020 as follows was made by Mr. Blake Meier.

WHEREAS, the Board of Trustees approve to request from the Ohio Tax Commissioner the authorization to transfer the entire balance of the EMS Fund 2281 and estimated 2020 revenue into the Fire District Fund to bring the Board into compliance with ORC 505.84 which states that all charges being collected pursuant to either and/or both Fire and EMS levies should be collected into one Fire and EMS Fund 2111.  FURTHERMORE, the Board of Trustees states that no injury will result from the transfer of such funds.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Blake Meier               YES

            Joseph Rabatin        YES

            Daniel Hodge           YES

The Fiscal Officer informed the Board she had returned the unsigned contract to Republic Waste with a letter informing them we have requested to cancel our service with them effective immediately.

The Fiscal Officer informed the Board she would have the 2019 Annual Financial Reports in the drawer when paychecks were ready to be signed.

A motion to approve December receipts totaling $24,655.99 December warrants 9962 – 10064 totaling $67,905.78 and January receipts of $8,695.50 and January warrants 10065-10084 totaling $34,040.70 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

A motion to pass Resolution 01-2020 as follows was made by Mr. Blake Meier.

     WHEREAS, the Board of Trustees adjourn into executive session to discuss personal matters per ORC 121.22 (G) (1).

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Page #3 of January 9, 2020 mins.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Blake Meier               YES

            Joseph Rabatin        YES

            Daniel Hodge           YES

A motion to adjourn from executive session and return to regular session was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Daniel Hodge stated that the Board appreciates all of our employee’s service and the great job they are doing and the Board approved to give a 2 ½% raise to the part time employee and 3.25% raise to the full time employees.  A motion to approve raises as stated above was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

Chief Zimmerman reported 33 squad runs, 5 fire runs, and 3 mutual aid totaling 214.00 run hours for December 2019 with an additional 64.00 training hours for December 2019.

Chief Zimmerman reported 347 squad runs, 101 fire runs and 52 mutual aid runs for 2019 with 2,264.00 run hours for 2019.

Chief Zimmerman informed the Board that the annual Fire Department banquet was scheduled for January 18, 2020 at 6:00 pm at the Pines in Orrville.

Mr. Joseph Rabatin stated he would like to thank Chief Zimmerman for fulfilling all of his required training certifications that were required when he was hired.

Chief Zimmerman informed the Board he would like to look at redoing the offices at the station and removing some walls to expand his and Assistant Chief Compston’s office to allow for more room.  The Board approved allowing the remodeling to be completed.

A motion to pass Resolution 03-2020 as follows was made by Mr. Blake Meier.

 WHEREAS, the Board of Trustees of East Union Township met in regular session on January 9, 2020 at 7:00 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act:

     NOW THEREFORE IT IS RESOLVED that the Board of East Union Township Trustees, Wayne County, Ohio, hereby approve to auction off on Auctions International Inc. an online

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Page #4 of January 9, 2020 mins.

auction house, from Thursday, January 30, 2020 until Thursday, February 13, 2020 a 1995 Freightliner FL-120 chassis with a Cat 3176B-365HP engine, an Eaton Fuller 10 speed transmission with duel axles.  It has a 1987 Firovac 2850 Gallon Vacuum Tank with new compartments and was mounted on this chassis in 2003.  The VIN # is 1FUY3EDB8SP641032 with 253,535 miles.  This is a fully functioning vacuum tanker with a custom console with fire truck gauges and controls.  This truck has new tires and a custom paint job on the front end and is in very good condition.  To be sold on the Auctions International Inc. online auction site Lot #20310.  The Board reserves the right to reject any and all bids.

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

            Blake Meier                 YES

            Daniel Hodge             YES

            Joseph Rabatin            YES

Mr. Dave Compston and Mr. Steve Geiser presented the Road and Bridge and Buildings and Grounds report.  Mr. Dave Compston informed the Board they would like to run airlines over to the new part of the Garage.  The Board approved this request.

Discussion was held regarding the need for a new mower for Mr. Steve Geiser, and that they would look at mowers at the OTA Winter Conference.

Mr. Dave Compston informed the Board that some stone had been hauled in but that the plant was shut down right now for maintenance.

Mr. Joseph Rabatin informed the Board that Mr. Mike Rowe had not returned his request for the layout of a possible softball field at East Union Park.

Mr. Joseph Rabatin informed the Board that the JEDD II had met on January 8, 2020 and that Mayor Mackey does not have anything done except he did talk to Solicitor Musselman who was going to draft a letter to Sherriff Hutchinson regarding the School Resource Officer.

Park Planning – Discussion was held regarding the girls softball field and  Mr. Dave Compston was requested to get a contact person for that project so decisions can be made regarding extending the walking path.

Mr. Daniel Hodge informed the Board that the hotel on the Speedway property was down and they were working on collapsing the septic.  Mr. Hodge further informed the Board that Wayne County Engineer Scott Miller would like to meet to discuss options for the Apple Creek Road Bellstore project.

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Page #5 of January 9, 2020 mins.

Mr. Daniel Hodge informed the Board that the Wooster Hospital Board meeting was scheduled for January 22, 2020 at 7:00 pm.

Mr. Daniel Hodge informed the Board he had talked with Mr. Near and said we need to make sure all the catch basins were cleaned out at Eastwood Allotment.

The next regular meeting is scheduled for Tuesday, February 11, 2020 at 7:00 pm at the Fire Station.

A motion to adjourn at 9:25 pm was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

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