Record of proceedings February 11, 2020

RECORD OF PROCEEDINGS

The minutes of the meeting held February 11, 2020.

PRESENT WERE TRUSTEES JOSEPH RABATIN, AND DANIEL HODGE; AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Dave Compston                               Steve Geiser

            Jim Zimmerman

Mr. Daniel Hodge called the regular meeting to order at 7:12 pm.

A motion to approve the January 10, 2020 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

The Fiscal Officer presented the Board with the 2020 Certificate of Estimated Resources from the Wayne County Auditor.

The Fiscal Officer presented the Board with the Ohio Plan Bond in lieu of information.

The Fiscal Officer presented the February Grassroots Clipping.

The Fiscal Officer presented the Board with the 2020 Schedule B.

The Fiscal Officer presented the Board with the Ohio Plan quarterly update.

The Fiscal Officer presented the Board with the NEFCO meeting information.

The Fiscal Officer presented the 2019 Annual Financial Reports.  A motion to approve the 2019 Annual Financial Report as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

A motion to amend the 2020 mileage rate from .585 cents per mile to the recently approved 2020 rate of .575 cents per mile was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to approve the OTA travel expenses of Mr. Steve Geiser for $143.14 for mileage, parking, and lunch was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to approve the OTA travel expenses of Mr. Joseph Rabatin for $522.14 for mileage, parking, hotel room and food was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

RECORD OF PROCEEDINGS

Page #2 of February 11, 2020 mins.

A motion to approve the OTA travel expenses of Mr. Blake Meier for $330.00 for a hotel room was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to approve the February credit card statement for $806.01 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

The Fiscal Officer informed the Board it had been approved for an Agreed upon Audit with the Charles E. Harris CPA firm, which would begin sometime in March.

A motion to approve Resolution 03-2020 as follows was made by Mr. Daniel Hodge.

     WHEREAS, the Board of Trustees has received approval from the Ohio Tax Commissioner to allow the authorization to transfer the entire balance of the EMS Fund 2281 and estimated 2020 revenue into the Fire District Fund to bring the Board into compliance with ORC 505.84 which states that all charges being collected pursuant to either and/or both Fire and EMS levies should be collected into one Fire and EMS Fund 2111.  FURTHERMORE, the Board of Trustees states that no injury will result from the transfer of such funds.  WHEREAS, because of approval of the combining of the Funds, the Board approves to submit a request to amend the Certificate of Estimated Resources and Supplemental Appropriations to the Wayne County Auditor.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Daniel Hodge           YES

            Joseph Rabatin        YES

A motion to approve receipts totaling $36,533.86 warrants 10085 – 10133 totaling $59,296.37 less $417.80 for a payment to South Central for a duel squad call to reimburse half the payment for total expenditures of $58,878.57 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Chief Zimmerman reported 37 squad runs, 6 fire runs, and 1 mutual aid for a total of 204.00 run hours for January 2020 with an additional 22 additional training hours for January 2020.

A motion to approve squad supplies of $884.58 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

RECORD OF PROCEEDINGS

Page #3 of February 11, 2020 mins.

Chief Zimmerman informed the Board that DMS Repair needs to look at 101 because the fuel gauge is not working correctly.  Chief Zimmerman further informed the Board that 102 had a bad gasket in the flanged fitting that is leaking and that one furnace in the station went out because the heat exchanger is cracked and needs replaced for approximately $900.00 plus labor.

Chief Zimmerman informed the Board that he approved to allow Mr. Steve Stoffer a long time member to hold his wife’s celebration of life on Sunday the 16th at the station from 2:00 – 4:00 pm.

Chief Zimmerman informed the Board that many members volunteered their time to help with the office remodel and he appreciated all of their help.  The Board thanked them for the great job that was done.

Chief Zimmerman stated he would like to Thank the Membership of the Department for their great turn out for two major fires that we had already this year.

Chief Zimmerman informed the Board after review that the Ohio Billing rates should stay the same with an increase in the mileage to $16.00 per mile.  A motion to increase mileage to $16.00 per mile effective February 11, 2020 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Chief Zimmerman informed the Board that in order to receive grant money from the Fire Marshal’s Office we need to get compliant with the Volunteer Fire Fighters Dependence Fund at a cost of $500.00 a year.  To further meet compliance we need to have members participate on a Board for Volunteer Fire Fighters Dependents Fund.  Mr. Rabatin and Mr. Hodge agreed to this.

A motion to pay $500.00 to the Volunteer Fire Fighters Dependent Fund was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Mr. Joseph Rabatin informed 108 on the online auction was up to $8,100.00 but had until February 13, 2020 to finalize.

Mr. Dave Compston and Mr. Steve Geiser presented the Road and Bridge and Building and Grounds report.

Mr. Steve Geiser reported that he had looked at replacement mowers at the OTA conference for his unusable ditch mower.  Mr. Geiser presented pricing as follows;

            Ag Pro                        Kuhn Mower             $11,875.00

            Lowe & Young         Samasz Mower         $  9,000.00

Both on State Bid Pricing.

RECORD OF PROCEEDINGS

Page #4 of February 11, 2020 mins.

A motion to purchase the Samasz mower from Lowe & Young not to exceed $10,000.00 on State Bid pricing was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Mr. Dave Compston asked the Board to look at the size stone Lil John was delivering because Mr. Blake Meier thinks it is too big.

Mr. Joseph Rabatin informed the Board he spoke with Mr. Mike Rowe and gave him Mr. Beau Mastrine’s number and they are interested in putting in the softball field up at the East Union Township Park and would be marking out where they would like it. 

A motion to advertise for Road Material Bids to be opened at the Thursday, March 5, 2020 meeting was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

JEDD II – Nothing to report.

Speedway – Nothing to report.

Mr. Daniel Hodge informed the Board that at the meeting with the Wayne County Engineer, he was informed that they have no authority to make Campbell Oil do anything on Apple Creek Road where the proposed Bell Store Truck is, but that they did agree to do a traffic study. 

Mr. Joseph Rabatin stated he would try to get a hold of Speedway to see if they will come to the next meeting or give any kind of information regarding their site plan etc. 

Mr. Joseph Rabatin informed the Board that he did talk to the Wayne County Engineer about the Emerson Carr Road intersection and asked for at least a flashing stop sign, and that the Engineer stated he would into it.

Mr. Daniel Hodge informed the Board that Wooster Hospital Board had presented a $4,000.00 check at their recent Board meeting to be used for health and wellness.  A motion to put the $4,000.00 toward the Park Fund walking track Phase Two was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Mr. Joseph Rabatin reminded the Board that the Primary Election would be held Tuesday, March 14, 2020, which is earlier than normal.  Mr. Rabatin further stated he would open and close for the voting that day.

Mr. Joseph Rabatin informed the Board that Mr. Jeff Sampsel stated he wants to increase his price for mowing the cemeteries this year.

RECORD OF PROCEEDINGS

Page #5 of February 11, 2020 mins.

The next regular meeting will be Thursday, March 5, 2020 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:40 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

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