Record of proceedings November 14, 2019

RECORD OF PROCEEDINGS

The minutes of the meeting held November 14, 2019.

PRESENT WERE TRUSTEES BLAKE MEIER, JOSEPH RABATIN, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Dave Compston                                           Steve Geiser

Mr. Blake Meier called the meeting to order at 7:00 pm.

A motion to approve the October 3, 2019 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

The Board approved vacation for Mr. Dave Compston on October 21, 2019.

The Fiscal Officer presented the Board with the Ohio Plan 30 year information.

The Fiscal Officer presented the Board with the November Grassroots Clipping and pointed out there is a small increase in pay for those elected after December 27, 2018.

A motion to approve Mr. Joseph Rabatin as the point of contact and approve the Wayne County Board of Elections polling location agreement was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Meier concurring.

A motion to approve 2020 health insurance rates of $1,451.52 medical and $124.20 dental for the Board and Employees was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin  with Mr. Blake Meier concurring.

A motion to approve the CAT backhoe lease for 3 years at a rate of 3.59% on State Bid pricing of $105,985.00 less trade in of $20,250.00 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

The Board signed the title for the 1998 ambulance trade in and the Fiscal Officer notarized the signature.

Discussion was held regarding the compromised website and the Fiscal Officer was approved to research what was the best direction to get it up and going in a cost effective manner.

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Page #2 of November 14, 2019 mins.

A motion to approve Resolution 26-2019 to amend appropriations within a fund as follows was made by Mr. Daniel Hodge.

    BE IT RESOLVED, by the Board of Township Trustees of the Township of EAST UNION, WAYNE COUNTY, Ohio

A Resolution of Approval to amend the appropriations from one account to another within the fund:

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:   ROAD AND BRIDGE FUND

2031-330-360-0000                $10,000.00      2031-330-323-0000    $10,000.00

            Contracted Services                                        Repair and Maintenance

            To cover year-end repair and maintenance needs within the road and bridge fund.

Fund:   FIRE DISTRICT

            2111-760-740-0000                $ 6,000.00       2111-230-370-0000    $ 6,000.00

            Machinery, Equipment, & Furniture              Payment to another Political Subdivision

                                                                                    (Orrville)

            To cover Orrville Fire Contract through year-end.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Daniel Hodge             YES

            Joseph Rabatin            YES

            Blake Meier                 YES

A motion to approve receipts totaling $37,556.35 warrants 9881 – 9989 totaling $360,700.80 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Assistant Chief Compston reported 32 squad runs, 8 fire runs and 4 mutual aid runs for October 2019 for a total of 182.00 run hours and an additional 76 training hours.

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Page #3 of November 14, 2019 mins.

A motion to approve squad supplies for $481.07 was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

A motion to approve fire supplies to replace the bottom of the garage door seals and the seals around the windows in the Fire Station for $1,845.00 and up to $1,500.00 for equipment in the new tanker was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Assistant Chief Compston  informed the Board that the unofficial result of the Haystack Dinner and Auction before expenses are $14,135.00 for food they served 1,124 meals, auction $41,660.00 and Call to Action split with the Wayne County Dive Team $14,850.00.  The Association will have before expenses $63,220.00 and the Dive Team will receive $7,425.00.  Chief Compston further informed the Board that the Association had agreed to get one complete set of extrication tools and air bags for the engine and a combination tool for the primary squad originally, but with the success they are considering a second combination tool for the other squad so both squads will be equipped the same..

A motion to donate the old Jaws of Life and extraction equipment to the Wayne County Training center was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

A motion to approve the trade in value of $5,000.00 for the trade in ambulance was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Assistant Chief Compston informed the Board the new tanker 108 had made its first call today on a mutual aid with South Central but it still needs the radio installed.

Road Superintendent Dave Compston informed the Board the Road Department has some old VHF radios and he wants to install them in the new backhoe and that Staleys was coming possibly next Monday or Tuesday to install all the radios.  The Board approved this.

Discussion was held regarding how to sell the old 108.  After discussion, a motion to advertise the internet auction on Auctions International was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Assistant Chief Compston requested the Board allow donating 12 air packs, 19 bottles, and 17 sets of old turn out gear to a department in Guatemala that is receiving a donated fire truck from the Cleveland area.  That Board approved the donation.

RECORD OF PROCEEDINGS

Page #4 of October 3, 2019 mins.

Discussion was held regarding combining the Fire District and the EMS Ambulance into one fund to help with the confusion as to what needs deposited and paid for from which fund.  The Fiscal Officer stated she would look into it further to see what needs done.

Mr. Dave Compston and Mr. Steve Geiser presented the Roads and Bridges and Buildings and Grounds report.  Mr. Compston requested to take a vacation day on November 29, 2019.  It was approved.

Mr. Compston informed the Board that something was wrong with the turbo in his 15 dump truck and DMS was going to try to clean it up but that a new turbo costs $3,918.00 if it needs replaced.

Mr. Dave Compston informed the Board he was scheduled to have all the trucks oiled at Goods Oil Coating on Wednesday.

Mr. Joseph Rabatin informed the Board he had contacted Mr. Kevin Gray and asked him to trim his trees along Swinehart Road.  Mr. Rabatin further stated Mr. Gray contacted him on November 9th and said they were trimmed.  Mr. Rabatin further informed the Board he informed Mr. Gray the road would be widened next year and instructed the Road Department not to use the trimmer on the walnut trees.

Mr. Joseph Rabatin informed the Board he emailed AT&F Metals regarding their security lights and they had changed to motion sensor lights.

A motion to approve up to $2,000.00 from the Park Fund to put drainage by the walking path was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Mr. Steve Geiser informed the Board he had started working on the roller to get the pump working.

Mr. Steve Geiser informed the Board that the gearbox broke off his mower and the bearings were bad again.  Discussion was held regarding replacing that mower and the Trustees stated they would look at mowers at the Winter Conference.

Mr. Blake Meier informed the Road Department that the culvert just north of the bridge on Kansas needed looked at for repair.

Park Planning – no report

Discussion was held regarding when to hold the year-end meeting.  It was decided to schedule the year-end meeting Monday, December 30, 2019 at 7:00 pm at the Fire Station.

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Page #5 of November 14, 2019 mins.

Mr. Daniel Hodge informed the Board he talked to Mr. Steve Wolff with the County, they had installed the sewer drop box on the east end of the property, and that the demo of the hotel should be done by the end of 2019.

A motion to pass Resolution 27-2019 as follows was made by Mr. Joseph Rabatin.

A RESOLUTION AUTHORIZING ALL ACTIONS NECESSRY TO EFFECT A GOVERNMENTAL ELECTRICITY AGGREGATION PROGRAM WITH OPT-OUT PROVISIONS PURSUANT TO SECTION 4928.20 OF THE OHIO REVISED CODE, DIRECTING THE WAYNE COUNTY BOARD OF ELECTIONS TO SUBMIT A BALLOT QUESTION TO THE ELECTORS.

            WHEREAS, the Ohio legislature has enacted electric deregulation  legislation which authorizes the legislative authorities of townships and counties to aggregate the retail electrical loads located within the respective jurisdictions and to enter into service agreements to facilitate for those loads the purchase and sale of electricity; and

            WHEREAS,  governmental aggregations provides an opportunity for residential and small business consumers to participate collectively in the potential benefits of electricity deregulation through lower electricity rates which would not otherwise be available to those electricity customers individually, and

            WHEREAS, the Board of Trustees of East Union Township seek to establish a governmental aggregation program with opt-out provisions pursuant to Section 4928.20 of the Ohio Revised Code for the residents, businesses and other electric consumers in the Township.

            NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of East Union Township, Wayne County, State of Ohio:

Section 1. BEST INTERESTS OF THE TOWNSHIP

            The Board of Trustees of East Union Township has concluded that it is in the best interest of the Township, its residents and businesses located within the corporate limits of the Township to establish this aggregation program in the township.

Section 2. APPROVAL BY THE ELECTORATE

            The aggregation program must be approved by the electors of the Township pursuant to Section 3 of this Resolution.  Upon approval by the electorate the Township is hereby authorized to automatically aggregate, in accord with Section 4928.20 of the Ohio Revised Code, the retail electric loads (customers) located within the Township, and enter into service agreements to facilitate for those loads the purchase and sale of electricity.  The

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Page #6 of November 14, 2019 mins

Township may exercise such authority jointly with any other municipal corporation, township, or county or other political subdivision of the State of Ohio.

Section 3. BALLOT LANGUAGE

            The Board of Elections of Wayne County is hereby directed to submit the following question to the electors of East Union Township at the general election on the November 6, 2018:

Shall the East Union Township Board of Trustees have the authority to aggregate the retail electric loads located in East Union Township, and for that purpose, enter into service agreements to facilitate for those loads the sale and purchase of electricity, such aggregation to occur automatically except where any person elects to opt out?

            The Fiscal Officer of East Union Township is instructed to immediately file a certified copy of this resolution and the proposed form of the ballot question with the Wayne County Board of Elections not less than ninety days prior to the general election.  The aggregation program shall not take effect unless approved by a majority of the electors voting upon this resolution and the aggregation program provided for herein at the election held pursuant to this Section 3 and Section 4928.20 of the Ohio Revised Code.

Section 4. PROCEDURE AFTER AN AFFIRMATIVE VOTE: HEARING AND NOTICE OF HEARINGS; OPT-OUT RIGHTS.

            Upon approval of a majority of the electors voting at the general election provided for in Section 3 of this Resolution the Board of Trustees of East Union Township, individually or jointly with any other political subdivision, may develop a plan of operation for the aggregation program.  Before adopting this plan, the Board of Trustees of East Union Township shall hold at least two public hearings on the plan.

            Notice of the hearings shall be published once a week for two consecutive weeks in a newspaper of general circulation in the Township prior to the first hearing.  The notice will summarize the plan and state the date, time, and place of each hearing.  No plan adopted by this Board of Trustees shall aggregate the electric load of any electric load center within the Township unless it, in advance, clearly discloses to the person owning, occupying, controlling or using the load center that the person will be enrolled automatically in the Aggregation Program and will remain so enrolled unless the person affirmatively elects by a stated procedure not to be enrolled.  The disclosure shall state prominently the rates, charges, and other terms and conditions of enrollment.  The stated procedure shall allow any person enrolled in the Aggregation Program the opportunity to opt-out of the program at least once every three years without paying a switching fee.  Any person that ops out of the Aggregation Program pursuant to

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the state procedure shall default to the standard service offer provided under division (a) of Section 4928.20 of the Ohio Revised Code until the person chooses an alternative supplier.

Section 5.

            It is hereby found and determined that all formal actions of this Board of Trustees of East Union Township concerning and relating to the passage of this resolution were adopted in an open meeting of this Board of Trustees of East Union Township and that the deliberations of the Board of Trustees of East Union Township and any of its committees that resulted in such formal actions were in meetings open to the public in compliance with all legal requirements including section 121.22 of the Ohio Revised Code.

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

            Joseph Rabatin        YES

            Daniel Hodge           YES

            Blake Meier               YES

Mr. Joseph Rabatin informed the Board that the Amish Steering Committee meeting was scheduled for December 19, 2019 at 10:00 am at Pioneer Equipment if anyone could attend.

The next regular meeting is scheduled for Thursday, December 5, 2019 at 7:00 pm at the Fire Station.

A motion to adjourn at 9:05 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

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