Record of proceedings October 3, 2019

RECORD OF PROCEEDINGS

The minutes of the meeting held October 3, 2019.

PRESENT WERE TRUSTEES BLAKE MEIER, JOSEPH RABATIN, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Alyssa Carpenter, WED                              Dave Compston                                           Steve Geiser

Mr. Blake Meier called the meeting to order at 7:00 pm.

A motion to approve the September 5, 2019 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Ms. Alyssa Carpenter with the Wayne County Economic Development Council presented the Board with a revised Enterprise Zone Agreement with Lowe and Young to add an additional 10,368 square foot storage onto the current agreement for the remaining six years of the agreement. 

A motion to pass Resolution 25-2019 as follows was made by Mr. Blake Meier.

     WHEREAS, the Board of Trustees of East Union Township met in regular session on October 3, 2019 at 7:00 pm in an open meeting pursuant to notice duly given in accordance with the provisions of Ohio’s Open Meeting Act:

     NOW THEREFORE IT IS RESOLVED, that the Board of East Union Township Trustees, Wayne County, Ohio, hereby approve to amend the Enterprise Zone Agreement with Lowe and Young LLC on a new 10,400 square foot addition at its existing location,.  The Agreement is for a 50% real property tax abatement for 10 years (6 years remaining) to be initiated the first year the facility post-construction appears on the Wayne County property role; and to add a new 10,368 square foot building for storage for the remaining time of the Enterprise Zone Agreement for a personal property exemption in the amount of 100% for a period of 10 years (6 years remaining) to be initiated in tandem with the real property abatement.

It was seconded by Mr. Joseph Rabatin

A roll call vote was taken:

            Blake Meier               YES

            Joseph Rabatin        YES

            Daniel Hodge           YES

RECORD OF PROCEEDINGS

Page #2 of October 3, 2019 mins.

The Fiscal Officer presented the Board with the October Grassroots Clipping.

The Fiscal Officer presented the Board with the OTARMA Update.

The Fiscal Officer presented the Board with the Star Ohio Annual Report for 2018.

The Fiscal Officer presented the Board with the Wayne County Prosecutor’s email regarding the National Opioid Litigation information.

The Fiscal Officer presented the Board with the returned aggregation letters.

The Fiscal Officer presented the Board with the Ohio Billing suggested rate increases.  The Fiscal Officer informed the Board she had met with Chief Zimmerman, Ms. Pam Sprowls, and Ms. Terri Davis with Ohio Billing to discuss suggested run billing increases at 11:00 am this morning.  The Fiscal Officer explained the suggested price increases from Ohio Billing and that the Chief and Officers had met Wednesday evening to discuss the increases and felt Ohio Billings suggestions were too large of an increase, however, that some increase should happen so we do not have to do a large increase in the future.  The Fiscal Officer presented the Board with the increases the Department felt comfortable with, however, during the meeting this morning it was suggested to increase for the replacement and or cleaning of any gear ie:  gloves, nomax hoods, pants, boots etc.  The Officers had not discussed this and the Chief wanted to do that before making any decisions regarding any increases in that area.  The Chief will try to have their suggestions for our November meeting for approval by the Board to become effective January 1, 2020.

The Fiscal Officer informed the Board that the cost to increase the coverage for a replacement Ambulance ended up being $137.00 a year vs the $100.00 that was approved at the last meeting.  Mr. Daniel Hodge amended his motion from the September meeting to approve the $50,000.00 increase in coverage for $137.00 per year it was seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

A motion to pass Resolution 24-2019 to amend appropriations within the Road and Bridge Fund as follows was made by Mr. Joseph Rabatin.

Fund:   ROAD AND BRIDGE FUND

2031-760-740-0000                $30,495.92      2031-820-820-0000    $27,880.04

            Machinery, Equipment & Furniture               Principal Payments – Notes

                                                                                    2031-830-830-0000    $ 2,615.88

                                                                                    Interest Payments

To cover the first payment due on the new tractor and ditch mower.

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Page #3 of October 3, 2019 mins.

With the motion to be approved October 3, 2019 effective September 10, 2019.

It was seconded by Mr. Blake Meier

A roll call vote was taken:

            Joseph Rabatin        YES

            Blake Meier               YES

            Daniel Hodge           YES

A motion to approve receipts totaling $73,924.52 warrants 9838 – 9880 totaling $88,723.15 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Assistant Chief Compston reported 35 squad runs, 8 fire runs and 2 mutual aid runs for September 2019 for a total of 185.00 run hours and an additional 51 training hours.

A motion to approve squad supplies for $349.14 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Assistant Chief Compston presented the Board with an updated Department Roster and informed them that Mr. Justin Sands had unfortunately resigned from the Department and they were looking for his replacement as Lieutenant.

Assistant Chief Compston informed the Board that the Haystack Dinner and Auction was scheduled for Friday, November 8, 2019 with carryout beginning at 3:30 pm dinner at 4:30pm and auction to begin at 5:30 pm.

Assistant Chief Compston informed the Board that the new squad was completed last Monday and it was going on October 7th to Pfund to have the power cot installed and he was not sure when delivery would be.

Discussion was held regarding the sale of the old 104 squad.  Assistant Chief Compston informed the Board that Shreve Fire Department had expressed interest in possibly purchasing it.  Assistant Chief further informed the Board that Wooster Township sells all of their stuff on Govdeals.com and that one similar to ours with less miles recently sold for $2,500.00.  After discussion, the Board approved to sell our squad to Shreve Fire Department for $5,000.00.

A motion to sell 104 to Shreve Fire Department asking $5,000.00 with a minimum of $4,000.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

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Page #4 of October 3, 2019 mins.

Mr. Dave Compston and Mr. Steve Geiser presented the Roads and Bridges and Buildings and Grounds report.  Mr. Compston informed the Board that DWS Service said it would be the middle to the end of next week on the head for the backhoe.  Mr. Compston further informed the Board that the backhoe was purchased in 2004 and the head had been JB Welded previously.  Mr. Compston presented two quotes under State Bid for a new backhoe as follows:

            Southeastern Equipment (Case IH)                      $103,428.56 with ditching bucket

            Ohio Cat                                                                    $ 105,985.00 without ditching

                                                                                                Bucket because ours would work.

Ohio Cat can finance up to 84 months, trade in to be determined, Case can finance 3-5 years at 3.12%.  Mr. Compston informed the Board they had tried them both and he and Mr. Geiser agreed that Cat backhoe was better suited to our workload.

A motion to purchase the Cat backhoe contingent on trade in details and rental backhoe usage for $105,985.00 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Mr. Steve Geiser informed the Board they had ditched along Mr. Daniel Stutzman’s property on Lautenschlager Road and we no longer have a milk stand in our road right of way.

Mr. Steve Geiser informed the Board that the project on LeRue St was almost done and that a neighbor helped finish the dirt work when our backhoe broke down.

A motion to approve $900.00 in freight to ship the mower back from Kalaida Truck was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Mr. Dave Compston informed the Board that the sign on Meadow View Lane needs twisted back.

Mr. Blake Meier informed the Board that the Park Planning Committee would like to know exactly where the proposed softball field will be so the committee could reroute the second phase of the walking path.  Mr. Meier further informed the Board that the Committee was good with it but needed to know its location.

Mr. Joseph Rabatin informed the Board that the JEDD II meeting was cancelled because there was nothing to talk about.  Mr. Rabatin further stated that Mayor Mackey did not have anything set up with the Wayne County Sherriff’s office to discuss the resource officer situation.

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Page #5 of October 3, 2019 mins.

Mr. Daniel Hodge informed the Board he talked with Mr. Steve Wolff with the County and was informed he had a telephone conversation with someone at Speedway about moving forward with the project at Route 30 and Route 57, and that when they get the location of the sewer drop box then we will need to discuss the easement.

Mr. Joseph Rabatin informed the Board that 138 letters were returned so far from the aggregation mailing.

Mr. Joseph Rabatin informed the Board that the residents by AT&F Metals said the floodlights were coming in their windows and wanted to know if something could be done about that.

Mr. Daniel Hodge informed the Board that at the Wayne County Trustees Quarterly meeting the Commissioners discussed dispatch.

A Records Retention Meeting was scheduled on Thursday, November 14, 2015 at 6:50 pm.

The next regular meeting is scheduled for Thursday, November 14, 2019 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:36 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

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