Record Of Proceedings Sep 5, 2019

RECORD OF PROCEEDINGS

The minutes of the meeting held September 5, 2019.

PRESENT WERE TRUSTEES JOSEPH RABATIN, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

              Amy Hoffman, Palmer Energy                       Jim Zimmerman

              Dave Compston                                                   Joel Bender Whitaker Myers

              Jeff Sampsel                                                          

Mr. Daniel Hodge called the public aggregation meeting to order at 6:30 pm.

Ms. Amy Hoffman with Palmer Energy introduced herself and since no residents were in attendance explained the program to the Board.  Ms. Hoffman explained that after the ballot initiatives approval the Board would need to hold two public meetings, which could be held on the same day.  There would be information sent out to eligible residents that they have 21 days to opt out then they would receive a notice that their supplier was changing if they did not opt out.  After seven days of that notice, they could cancel their inclusion.  Ms. Palmer explained that Palmer Energy uses the power of bulk purchasing to get the best electrical and natural gas rates for the eligible Township residents.  Ms. Hoffman further explained that any commercial account under 700,000 kWh per year would also be eligible to participate in the program.

A motion to adjourn the public meeting at 7:03 pm was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to call the regular meeting to order was made by Mr. Daniel Hodge at 7:03.

A motion to approve the August 1, 2019 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Mr. Joel Bender with Whitaker Myers Insurance presented a review of the Ohio Plan and VFIS Insurance renewal information.  Discussion was held regarding to increase the coverage of the ambulance to $200,000.00.  A motion to approve to increase coverage to $200,000.00 if the increase is under $100.00 per year was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to approve insurance rates of $15,231.00 for VFIS and $6,149.00 for Ohio Plan was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

The Fiscal Officer presented the Board with the August and September Grassroots Clipping.

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Page #2 of September 5, 2019 mins.

The Fiscal Officer presented the Ohio 811 2018 Annual Report.

The Board approved a sick day for Mr. Dave Compston on August 1, 2019.

The Fiscal Officer presented the ODOT open house information for October 2, 2019 from 9-6.

The Fiscal Officer informed the Board the 202 Budget was approved by County Budget Commission.

The Fiscal Officer presented the Board with the 2020 Local Government information.

The Fiscal Officer presented the Board with the certificate of estimated resources for 2020.

A motion to pass the Resolution accepting the amounts and rates as determined by the Budget Commission was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Discussion was held regarding moving the November meeting due the change in the ACVFD Auction.  It was approved to move the November regular meeting to Thursday, November 14, 2019 at 7:00 pm.

A motion to approve receipts totaling $397,026.22 warrants 9758 – 9837 totaling $67,796.68 plus direct payments to the County Auditor of $19,601.87 less a refund of $191.01 to Health Plan for total expenditures of $87,207.54 and bank reconciliation and financial reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr.  Mr. Daniel.

Chief Zimmerman reported 30 squad runs, 12 fire runs and 3 mutual aid runs for July 2019 for a total of 198.00 run hours and an additional 48 training hours.

Chief Zimmerman reported 33 squad runs, 8 fire runs, and 2 mutual aid runs for August 2019 for a total of 277.00 run hours and an additional 66 training hours.

The Board approved vacation for Chief Zimmerman 9/9/19 through 9/13/19.

A motion to purchase updated modems for the heart monitors for $1,446.00 from Stryker was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Chief Zimmerman informed the Board that new phones were ordered for the squads at no charge from Verizon.

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Page #3 of September 5, 2019 mins.

Chief Zimmerman informed the Board he had to purchase a new printer for the Station because the old one had died.

Chief Zimmerman informed the Board everyone on the Department did a great job during the flood.

Chief Zimmerman informed the Board the Department had switched to the MARCS pagers on August 1, 2019 and they were still working through a few issues.

Chief Zimmerman informed the Board that a meeting was held with the Wayne County Commissioners and Representative Wigham regarding the need for a tower for coverage in the Fredericksburg area.

Chief Zimmerman informed the Board that the new squad was scheduled for delivery the second week of October.

Chief Zimmerman informed the Board that the new tanker was painted and would start final assembly soon.

Chief Zimmerman informed the Board the Haystack Dinner and Auction was scheduled for November 8, 2019.

Chief Zimmerman informed the Board the Department did a great job on a recent garage fire.

A motion to approve squad supplies of $295.97 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

A motion to approve fire supplies of $2,598.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

A motion to approve $1,500.00 for the station and $1,550.00 for the garage to replace garage door openers was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

Chief Zimmerman informed the Board he met with another squad billing company whose platform was more user friendly and larger but they work on a 10% – 15% margin of what they collect and felt staying with Ohio Billing was best.

A motion to approve rates with Ohio Billing with a possible increase in the mileage rate increase after review was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

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Page #4 of September 5, 2019 mins.

Chief Zimmerman informed the Board that Mr. Charles Lewis had retired from the Department and he wanted to express his appreciation for his 34 years of service.

Mr. Dave Compston presented the Roads and Bridge and Buildings and Grounds report.    Mr. Compston informed the Board the backhoe had started smoking when it was started but after it ran for a while, it quit.

The Board approved vacation for Mr. Compston 9/4/19 – 9/12/19.

Mr. Compston informed the Board the new mower was almost ready and hoped to get delivery the week after vacation.

Mr. Dave Compston informed the Board he met with the owners of Yoder’s Greenhouse along with Mr. Blake Meier and Mr. Daniel Hodge regarding the installation of a catch basin and a crossover pipe at their new drive.

Discussion was held regarding the purchase/need of of safety shoes for the Road Department.

A motion to purchase a load of barrier blocks was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

Chief Zimmerman informed they Board he had to have Vista Water Solutions come in and replace a filter in their reverse osmosis water system.

Chief Zimmerman informed the Board he would be attending Fire Inspector class on Tuesdays and Thursdays in October and November.

Park Planning Committee – nothing to repot.

JEDD II – nothing to report.

Mr. Daniel Hodge informed the Board that he saw three proprieties were purchased by Speedway but had not heard anything more from the County regarding the Speedway property.

There will be an electrical and natural gas aggregation issue on the November 5, 2019 ballot along with a fire levy renewal.

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Page #5 of September 5, 2019 mins.

The next regular meeting will be Thursday, October 3, 2019 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:50 pm was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge.

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