Record of Proceedings September 5, 2024

RECORD OF PROCEEDINGS

The minutes of the meeting held September 5, 2024.

PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

                    Jim Zimmerman                Dave Compston

Mr. Jim Miller called the regular meeting to order at 6:46 pm.

The Board signed checks and po’s.

A motion to approve the August 1, 2024 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

The Fiscal Officer presented the Board with the August and September Grassroots Clipping.

The Fiscal Officer presented the Board with the letter from Representative Max Miller.

The Fiscal Officer presented the Board with the application for medical marijuana.

A motion to approve Resolution 22-2024 as follows was made by Mr. Joseph Rabatin.

WHEREAS, the Board of Trustees approve all then and now purchase order dated August 2, 2024 through September 5, 2024 totaling $46,318.30 

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

          Joseph Rabatin       Yes

          Daniel Hodge          YES

          Jim Miller                YES

A motion to approve Resolution 23-2024 as follows was made by Mr. Daniel Hodge.

A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:

From:  Account Number                    Amount           To:      Account Number            Amount

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Fund:  GENERAL FUND                            

1000-760-740-0000    $ 500.00                                  1000-110-314-000                  $ 500.00

Machinery, Equipment & Furniture                           Tax Collection Fees

                                                                                                                                                                                                                                                Total                                       $ 500.00

To cover tax collection fees from the Wayne County Auditor.

Fund:  ROAD AND BRIDGE FUND

2031-760-740-0000    $2,000.00                                2031-330-314-0000                $2,000.00

Machinery, Equipment & Furniture                           Tax Collection Fees

To cover tax collection fees from the Wayne County Auditor.

It was seconded by Mr. Jim Miller

A roll call vote was taken:

          Joseph Rabatin       YES

Daniel Hodge          YES

          Jim Miller                YES

A motion to pass the Resolution accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the County Auditor was made by Mr. Daniel Hodge.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

          Daniel Hodge          YES

          Joseph Rabatin       YES

          Jim Miller                YES

A motion to approve receipts for August 2024 of $555,333.57 warrants 12738 – 12757 totaling $86,546.32 plus direct payments to the Count and State Auditors totaling $21,586.80 for total expenditures of $108,133.12 and bank reconciliation and financial

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reports as submitted was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.

Chief Zimmerman reported 29 squad runs, 3 fire runs, and 3 mutual aid runs for August 2024 for a total of 169.00 hours plus an additional 116.00 training hours for August 2024.

A motion to approve $945.36 for life pack batteries for squad supplies was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.

Chief Zimmerman informed the Board that Flinner Water Service replace the RO’s softener system today.

Chief Zimmerman informed the Board that 101 was waiting on Supthen to replace some stainless-steel hardware.

Chief Zimmerman informed the Board that September 23 through 25th will be pump testing.  Chief Zimmerman further informed the Board that there will be 19 trucks coming for testing and only one of them is ours.

Chief Zimmerman informed the Board that the EMS training was cancelled due to the fair but they will be doing a combined fire and EMS training with Kidron and a Trench rescue training.

Chief Zimmerman informed the Board that they donated 21 sections of 1 ¾” hose and 33 sections of 2 ½” hose to the Wayne County Training Facility.

Chief Zimmerman informed the Board that all is going well with the new Waynedale Local Schools facility and they held a fire drill to which he invited all the districts fire departments to participate in.

Chief Zimmerman presented quotes for the repair of the Station parking lot as follows:

          Melway Paving        $34,950.00 for 4” of asphalt or $48,600.00 for 6” of asphalt

          Pro Coat                 $40,500.00 for 4” of asphalt.

After discussion a motion to hold off until Spring and reassess when to do the project was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.

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Chief Zimmerman presented quotes for replacing the roof and repairing the gutters on the Station as follows:

          Pleasant Valley Commercial Roofing      $49,426.14

          WM Roofing                                          $72,567.00

After discussion a motion to approve $72,567.00 for WM Roofing due to stability with the Companies and approve a deposit up to $25,000.00 was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Mr. Joseph Rabatin presented pricing for building replacement costs from Avodah and informed the Board that the Station has replacement cost through VFIS but the Garage replacement cost needs evaluated with Ohio Plan and this will be reviewed at the October meeting with Mr. Joel Bender.

Discussion was held regarding the Orrville Fire Department contract and Chief Zimmerman informed the Board that Orrville will come up with a contract and if we don’t like it that will be our problem is what the City basically said.

Mr. Jim Miller presented Mr. Dave Compston’s report at follows because he was attending his son’s 8th grade football game.

The new dump truck is back and the spreader hookup is fixed.

There are two malfunctioning garage doors at the Garage and the estimate to repair is approximately $2,000.00 per door, if we do them both at the same time it could save some money.  A motion for up to $4,000.00 to repair the two doors was made by Mr. Jim miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

The new culvert on Ely Road is complete, the road was only closed for a day and a half thanks to the help of Chief Jim Zimmerman, Mr. Dale Cutter and Mr. Michael Raymond.

Park Planning – Mr. Joseph Rabatin informed the Board that no students except his Son showed up for the work day at the Park.  Ms. Rhonda Shultzman, Mayor Rodney Mackey, Mr. Cameron Rabatin Ms. Jill Rabatin and he put the cages up and cleaned the concession stand.  Donations were made by Troyers, East of Chicago, Air Works, Mast Lepley, US Safety, Buehlers, Apple Creek Drive Through, Rural King, Tractor Supply, and Lowes.

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JEDD II – Nothing to report, the next meeting is scheduled for October 9, 2024.

JEDD I – Nothing to report.

Mr. Joseph Rabatin informed the Board he spoke with Mr. Erich Riebe and the school zone signs will have the times updated.

Mr. Joseph Rabatin informed the Board that the County Safety Committee has a meeting scheduled for September 17, 2024.

Mr. Joseph Rabatin informed the Board that there is an ODOT meeting scheduled on September 30, 2024 from 2-6 PM and that he plans to attend the meeting to express his concerns regarding the house on the corner of 250 and Apple Creek Road.

Mr. Dave Compston informed the Board that the new truck was scheduled for lettering at Troyer Signs on September 16, 2024.

The next regular meeting is scheduled for Thursday, October 3, 2024 at 6:45 pm at the Fire Station.  

A motion to adjourn at 8:12 pm was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.