RECORD OF PROCEEDINGS
The minutes of the meeting held September 7, 2023.
PRESENT WERE TRUSTEES JOSEPH RABATIN, JIM MILLER, AND DANIEL HODGE; AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Dave Compston Jim Zimmerman
Joel Bender
The regular meeting was called to order by Mr. Joseph Rabatin at 6:59 pm.
A motion to approve the August 1, 2023 regular meeting minutes was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
A motion to approve the August 28, 2023 special meeting minutes was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Mr. Joel Bender with Whitaker-Myers went over the property and liability renewal information for the Ohio Plan Policy and the VFIS Policy.
A motion to approve the Ohio Plan insurance renewal of $9,145.00 was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin.
A motion to approve the VFIS insurance renewal of $17,609.00 was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
The Fiscal Officer presented the Board with the letter from Mr. Gasbarre regarding the Weaver Cemetery.
The Fiscal Officer presented the Board with the September Grassroots Clipping.
The Fiscal Officer presented the Board with the DAS MARCS user fee letter.
The Fiscal Officer presented the Board with the Ohio 811 annual report.
The Fiscal Officer presented the Board with the letter from the Village of Apple Creek regarding backflow testing at the Township buildings.
The Fiscal Officer informed the Board that the Budget Commission approved the 2024 Budget.
The Fiscal Officer presented the Board with the Certificate of Estimated Resources and the 2024 Local Government estimate from the Budget Commission.
Page #2 of September 7, 2023 mins.
A motion to approve the Resolution Accepting the Rates and Amounts as determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor was made by Mr. Joseph Rabatin.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
A motion to pass Resolution 20-2023 to amend appropriations within the Road and Bridge Fund as follows was made by Mr. Daniel Hodge.
From: Account Number Amount To: Account Number Amount
Fund: ROAD AND BRIDGE FUND
2031-760-740-0000 $ 200.00 2031-330-314-0000 $ 200.00
Machinery, Equipment & Furniture Contracted Services
Total $ 200.00
To cover the Wayne County Auditors tax collection fees.
It was seconded by Mr. Jim Miller.
A roll call vote was taken:
Jim Miller YES
Daniel Hodge YES
Joseph Rabatin YES
A motion to approve receipts totaling $482,128.90, warrants 12135 – 12194 totaling $116,226.71 plus direct payments to the Wayne County Auditor of $19,822.48 for total expenditures of $136,049.19, and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge and seconded by Mr. Jim Miller with Mr. Joseph Rabatin concurring.
RECORD OF PROCEEDINGS
Page #3 of September 7, 2023 mins.
Park Planning – Mr. Joseph Rabatin informed the Board that he spoke with Mr. Brian Orr and was informed he was going to start smoothing dirt on the new softball field next week. Mr. Joseph Rabatin also informed the Board that Mr. Laron Miller was going to start building the new benches at the Dildine field next week.
JEDD II – Mr. Jim Miller informed the Board that the next meeting was scheduled for Wednesday, October 4, 2023 at 6:00 pm at the Village of Apple Creek hall.
JEDD I – Nothing to report.
Mr. Daniel Hodge informed the Board that after looking into the Weaver Cemetery further the Board can’t go forward with cleaning it up and taking care of it because we don’t have access to the property.
Chief Zimmerman reported 32 squad runs, 6 fire runs, and 3 mutual aid for a total of 198.31 run hours for August 2023 with an additional 105 training hours for August 2023.
Chief Zimmerman informed the Board he did complete the ladder testing at the Wayne County Training Facility, they tested 107 feet of ladder at $2.20 per foot plus stickers for a total cost of $235.00.
Chief Zimmerman informed the Board that there is a BWC grant that we could be eligible for this fall and that he was informed they can now put in for turnout gear for volunteers with this grant. Chief Zimmerman further informed the Board that it was a 100% grant and if we get it that would give us a free year of turnout gear replacement cost.
Chief Zimmerman informed the Board that the Workers Compensation Safety Intervention grant was on a ten-year cycle but that has changed to a three-year cycle. The grant is up to $40,000.00 that we would have to match 3 – 1. Chief Zimmerman stated he could possibly put in for some low-pressure high-volume hoses for 101 and 102 and all the hose on the racks for a total of $53,500.00. A motion to proceed with the Workers Compensation Safety Intervention grant was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Chief Zimmerman presented a quote from Pro Coat to seal the fire station parking lot for $6,863.55. After discussion a motion to approve the station parking lot sealing with Pro Coat for $6,863.55 was made by Mr. Jim Miller and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board that annual fire pump testing was completed and that 101 passed and 102 failed the vacuum portion of the test and we would need find where the leak was.
Page #4 of September 7, 2023 mins.
Chief Zimmerman informed the Board the 104 needs all four tires replaced before winter and 105 needs all six tires replaced. Chief Zimmerman presented a quote from A & J on State Bid pricing of $207.00 per tire with $15.00 per tire for mounting. A motion to purchase the tires from A & J for $2,070.00 was made by Mr. Joseph Rabatin it was seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Chief Zimmerman informed the Board he was told by someone in the Wayne County Building that he was informed by a Wayne County Commissioner that the former ACDC property has an agricultural exemption for building code. Chief Zimmerman further informed the Board he was going to continue trying to resolve the situation through the State.
Chief Zimmerman informed the Board that the Association had approved up to $5,000.00 for fire prevention handouts. Chief Zimmerman further informed the Board they would like to purchase an easy up tent for use at the public events the participate in. After discussion a motion to approve up to $1,746.00 for fire prevention materials was made by Mr. Joseph Rabatin and seconded by Mr. Jim Miller with Mr. Daniel Hodge concurring.
Discussion was held regarding auctioning the landscape trailer. Chief Zimmerman presented the need for the Departments use for the trailer. After discussion a motion to change the landscape trailer from the Garage insurance to the Station insurance was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.
Mr. Jim Miller informed the Board he would handle the election coverage on November 7, 2023.
Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report. Mr. Compston informed the Board that three tires on the New Holland tractor had leaking issued and he had Smetzers come out and repair them.
Mr. Dave Compston informed the Board that the Millborne Road culvert was complete and he wanted to Thank Chief Jim Zimmerman, Mr. Michael Raymond and Mr. Dale Cutter for all the help.
Mr. Joseph Rabatin informed Mr. Compston that we would need to follow the Wayne County Access Management guidelines.
Mr. Dave Compston informed the Board we were on the schedule for the backflow inspections.
RECORD OF PROCEEDINGS
Page #5 of September 7, 2023 mins.
Discussion was held regarding the personnel interviews held on August 28, 2023. After discussion a motion to offer Mr. George Pertee a part-time position at $25.00 per hour and no benefits for working two days a week with no more the 1,500 hours per year was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Jim Miller concurring.
Mr. Joseph Rabatin informed Mr. Compston that Mr. Jeff Sampsel said the fence row at the Tracy cemetery needs cleaned.
The Board will hold the Annual Records Retention meeting at 6:45 pm on Thursday, October 5, 2023.
The next regular meeting will be Thursday, October 5, 2023 at 7:00 pm at the Fire Station.
A motion to adjourn at 8:55 pm was made by Mr. Jim Miller and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.