Record of Proceedings April 9, 2020 Meeting

RECORD OF PROCEEDINGS

The minutes of the meeting held April 9, 2020.

PRESENT WERE TRUSTEES JOSEPH RABATIN, AND BLAKE MEIER; AND FISCAL OFFICER VALORIE LEWIS

Also present via Zoom were:

            Dave Compston                               Steve Geiser

            Jim Zimmerman                              

Mr. Daniel Hodge called the regular meeting to order at 7:03 pm.

A motion to approve the February 11, 2020 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin.

A motion to approve the March 5, 2020 regular meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier.

A motion to approve the March 16, 2020 special meeting minutes was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

The Fiscal Officer presented the April Grassroots Clipping.

The Board approved sick leave for Mr. Dave Compston on March 5, 2020.

The Board reviewed the April credit card statement and approved the purchases.

A motion to pass Resolution 07-2020 as follows was made by Mr. Joseph Rabatin.

WHEREAS, the Board of Trustees approve the following policy effective until December 31, 2020.

   East Union Township provides eligible employees with up to 12 weeks of emergency family and medical leave for a qualifying need related to a public health emergency.

Eligibility

Emergency family and medical leave is available to all employees that have been employed by the Company for at least 30 calendar days.

Reason for Leave

Leave under this policy is limited to circumstances where you are unable to work (including telework) due to your need to care for your minor child because the child’s school or place of childcare has been closed or is unavailable due to a public health emergency.

Requesting Leave

If you need to take emergency family and medical leave, provide notice as soon as possible. Normal call-in procedures apply to all absences from work.

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Compensation

The first 10 days (two weeks) of leave are unpaid, but you may substitute accrued paid leave, including emergency paid sick leave.

The remaining 10 weeks are paid at 2/3 of your regular rate for the number of hours you would otherwise be scheduled to work (with a maximum payment of $200 per day and $10,000 total).

Restoration

Upon returning to work at the end of leave, you will generally be placed in your original job or an equivalent job with equivalent pay and benefits. You will not lose any benefits that accrued before leave was taken.

[Important: Generally, eligible employees who take family and medical leave are entitled to be restored to the position they held when the leave commenced or to obtain an equivalent position with their employer. However, the law provides an exception for employers with fewer than 25 employees. In such circumstances, if an employee takes family and medical leave, the employer does not need to return the employee to their position if:

  • The position does not exist due to changes in the employer’s economic or operating condition that affect employment and were caused by the coronavirus emergency;
  • The employer makes “reasonable efforts” to restore the employee to an equivalent position; and
  • If these efforts fail, the employer makes an additional reasonable effort to contact the employee if an equivalent position becomes available. The “contact period” is the one-year window beginning on the earlier of:

Retaliation

The Company will not retaliate against employees who request or take leave in accordance with this policy.

Expiration

This policy expires on December 31, 2020.

It was seconded by Mr. Blake Meier.

A roll call vote was taken:

            Joseph Rabatin        YES

            Blake Meier               YES

            Daniel Hodge           YES

A motion to pass Resolution 08-2020 as follows was made by Mr. Joseph Rabatin.

WHEREAS, the Board of Trustees approve the following policy effective until December 31, 2020.

East Union Township provides eligible employees with emergency paid sick leave under certain conditions.

Eligibility

All employees are eligible for emergency paid sick leave.

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Reason for Leave

You may take emergency paid sick leave if you are unable to work (or telework) because:

  1. You are subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  2. You have been advised by a health care provider to self-quarantine because of COVID-19;
  3. You are experiencing symptoms of COVID-19 and are seeking a medical diagnosis;
  4. You are caring for an individual or are advised to quarantine or isolate;
  5. You are caring for a child whose school or place of care is closed, or whose childcare provider is unavailable, due to COVID-19 precautions; or
  6. You are experiencing substantially similar conditions as specified by the Secretary of Health and Human Services, in consultation with the Secretaries of Labor and Treasury.

Duration/Compensation

Employees are entitled to:

  • Full-time employees: 80 hours of pay at their regular pay rate. However, when caring for a family member (for reasons 4, 5, and 6 above), sick leave is paid at two-thirds the employee’s regular rate.
  • Part-time employees: Pay for the number of hours the employee works, on average, over a two-week period.

Paid leave under this policy is limited to $511 per day ($5,110 in total) where leave is taken for reasons 1, 2, and 3 described above (generally, an employee’s own illness or quarantine); and $200 per day ($2,000 in total) where leave is taken for reasons 4, 5, or 6 (care for others or school closures).

Leave Rules

You may elect to use emergency paid sick leave before using any accrued paid leave.

No leave provided by the Company before April 1, 2020 may be credited against your leave entitlement. In addition, emergency paid sick leave cannot be carried over after December 31, 2020. 

Requesting Leave

If you need to take emergency paid sick leave, provide notice as soon as possible. Normal call-in procedures apply to all absences from work.

Retaliation

The Company will not retaliate against employees who request or take leave in accordance with this policy.

It was seconded by Mr. Blake Meier.

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Page #4 of April 9, 2020 mins.

A roll call vote was taken:

            Joseph Rabatin        YES

            Blake Meier               YES

            Daniel Hodge           YES

A motion to approve the COVID 19 sick leave form was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

A motion to pass Resolution 09-2020 as follows was made by Mr. Daniel Hodge.

A Resolution of Approval to realign the temporary appropriations resolution by modifying the following appropriations from one account to another within the fund:

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:   GENERAL FUND

1000-110-383-0000                $1,500.00        1000-110-315-0000    $1,500.00

            Fidelity Bond Premiums                                 Election Expense

            To cover the election fees charged by the Wayne County Auditor.

It was seconded by Mr. Blake Meier.

A roll call vote was taken:

            Daniel  Hodge          YES

            Blake Meier               YES

            Joseph Rabatin        YES

A motion to approve receipts totaling $559,785.57 warrants 10175 – 10227 totaling $91,603.93 plus direct payments to the Wayne County Auditor of $24,681.56, less pass through training grant money to the ACVFD of $3,600.00, and a refund to Wheeling Railroad for a double payment on a squad transport for $550.00 for total expenditures of $112,135.49 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge it was seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

The Board discussed holding their meetings via Zoom until the shelter in place order is removed.  After discussion, it was decided to do a test run at 6:30 PM On Wednesday, April 15, 2020 before the Regular Business Meeting of the Fire Department.  If it works well the May meeting will be held as at the Township Garage if the shelter in place order is lifted.  If it is not lifted, it will be held via Zoom on Thursday, May 7, 2020.

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Chief Zimmerman reported 28 squad runs, 4 fire runs, and 2 mutual aid for a total of 101.00 run hours for March 2020 with an additional 51 additional training hours for March 2020.

Chief Zimmerman informed the Board that the invertor was installed on the first out engine.

Chief Zimmerman informed the Board that the valve was replaced on 101.

Chief Zimmerman informed the Board that all meetings and training for the Department has been moved to Zoom until COVID 19 restrictions are removed and that it has been working out pretty well.

Chief Zimmerman informed the Board that he has been keeping an eye on COVID 19 supplies and using the gear extractor for sanitation for the gowns.  Chief Zimmerman further informed the Board that the Beaverson Association will pay for the first 3,000 mask sanitation Batelli is doing.  Chief Zimmerman stated that they are sanitizing the back of the squad after each run, and that they have started using the Wagner Power Sprayer to spray the squad more efficiently.

Chief Zimmerman stated kudos to Assistant Chief Dave Compston and Mr. Jacob Burkholder for their hard work, and that with the exception of four calls the three have not had to bring in other personnel.

Chief Zimmerman the Amish Steering Committee had reached out to the area Chief’s for help in telling the Amish Community to not hold Easter service.  After discussion, the Chief has asked the Wayne County Health Department to step up in regard to this issue as to not create issues between the Department and the Amish Community.

Mr. Daniel Hodge asked Chief Zimmerman and Assistant Chief Compston if this has been trying on them physically or emotionally.  Assistant Chief Compston informed the Board they are taking their temperatures before and after shift, showering before they going home and not taking their clothes home to wash.  The Board expressed their appreciation for their dedication and service and for all they are doing to limit the exposure of all of the volunteers.

Mr. Dave Compston and Mr. Steve Geiser presented the Road and Bridge and Buildings and Ground report.  Discussion was held regarding how much salt to order for the Winter ODOT Agreement.  After discussion, a motion to purchase 300 ton of salt was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

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A motion to approve the Resolution to participate in the ODOT salt contract was made by Mr. Blake Meier.  It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Blake Meier               YES

            Joseph Rabatin        YES

            Daniel Hodge           YES

Mr. Compston informed the Board that Mr Alan Miller requested a slow children at play sign be installed on Messner.  Mr. Blake Meier stated that ODOT recommends not doing that because it gives a false sense of security.  After discussion, Mr. Dave Compston stated he would check with ODOT to see if that is still their policy and let Mr. Miller know.

Mr. Compston informed the Board a request to put a sharing box at the Fire Station was made by a Resident.  After discussion due to the emergency nature at the Station, it would not be a good place to install something like that.  The Board feels maybe a location downtown would be better.

Discussion was held regarding what roads needed chip and sealed this year.  After discussion Mr. Compston and Mr. Geiser were asked to come up with a list of roads that need looked at so that each Trustee could look at them as they had time.

Mr. Compston informed the Board they had ordered 1,000 ton of stone and that should be enough for what needs done this year.

Mr. Blake Meier informed Mr. Compston that Mr. Robert Weaver on Ely Road was wanting a pipe put in.  Mr. Compston stated he would put it on the lists.

Mr. Blake Meier informed the Board that Mr. Paul Smith called about his neighbors culvert and said it looks good and that they did have it OOPSed.

Discussion was held regarding Ms. Crystal Walters issues on Kuntz Drive.  After discussion, it was decided that until all the COVID 19 restrictions calm down everything is on hold.  Mr. Meier would let her know.

The next regular meeting will be Thursday, May 7, 2020 at 7:00 pm at the Township Garage.

A motion to adjourn at 8:20 pm was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

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