Record of Proceedings June 4, 2020

RECORD OF PROCEEDINGS

The minutes of the meeting held June 4, 2020.

PRESENT WERE TRUSTEES DANIEL HODGE, JOSEPH RABATIN, AND BLAKE MEIER; AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Steve Geiser                                                 Jim Zimmerman

            Dave Compston                                           Becky Massaro

            Mike Raymond                                             Duane Anderson

Mr. Joseph Rabatin called the regular meeting to order at 7:01 pm.

A motion to approve the May 7, 2020 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier, with Mr. Joseph Rabatin concurring.

Ms. Becky Massaro addressed the Board regarding issues with her neighbor at 6933 E. Lincolnway dumping cat litter along the property line and not mowing that area.  Ms. Massaro stated that he also has vehicles piling up and trash in the yard.  Mr. Joseph Rabatin informed Ms. Massaro that there is not a lot the Board can do, he had looked at the area, and it looked like all the vehicles have tires and engines so the Township has no jurisdiction over this.  The Board instructed Ms. Massaro to continue to work the Wayne County Health Department and to let them know if he continues not to mow, they could send a noxious weed warning.

Mr. Duane Anderson addressed the Board regarding the trimming along his property at 6095 Ely Rd.  Mr. Anderson stated he appreciated all the work the Township does but requested that they not trim so far back and trim the plants and trees he has planted.  Mr. Anderson felt they were beyond the road right of way.  Mr. Rabatin said they would look into it and see what could be done.

Mr. Daniel Hodge Chairman of the Board stated that he has been having some health issues so he has asked Mr. Joseph Rabatin Co Chairman to take over as Chairman until further notice.

The Fiscal Officer presented the June Grassroots Clipping.

The Fiscal Officer informed the Board she had forwarded the email from the Wayne County Auditor regarding COVID 19 issues.

The Fiscal Officer presented the Board with the ISO letter regarding the Township insurance rating.

A motion to approve Resolution 10-2020 as follows was made by Mr. Joseph Rabatin.

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BE IT RESOLVED, by the Board of Township Trustees of the Township of EAST UNION, WAYNE COUNTY, Ohio

A Resolution of Approval to amend the appropriations within a fund by modifying the following appropriations from one account to another within the fund:

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:   FIRE DISTRICT FUND

2111-760-740-0000                $ 5,000.00       2111-760-730-0003    $ 5000.00

            Machinery, Equipment & Furniture               Improvement of Sites

            To cover the crack sealing and sealing of the Fire Station parking lot.

It was seconded by Mr. Daniel Hodge.

A roll call vote was taken:

            Joseph Rabatin        YES

            Daniel Hodge           YES

            Blake Meier               YES

The Fiscal Officer informed the Board that the 2018-2019 audit was complete and there were no issues. 

A motion to not hold an exit conference was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

A motion to approve receipts totaling $54,279.65 warrants 10238 – 10305 totaling $97,626.41 and bank reconciliation and financial reports as submitted was made by Mr. Daniel Hodge it was seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Chief Zimmerman reported 26 squad runs, and 4 fire runs for 98.00 run hours for May 2020 with an additional 84 additional training hours for May 2020.

Chief Zimmerman reported there were no EMS or Fire Supplies needed.

Chief Zimmerman informed the Board that a radio was accidently run over and the cost to replace it was $2,923.09.  Chief Zimmerman further informed the Board he had contacted insurance and it would be covered with a $250.00 deductible.  A motion to turn the radio into insurance was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

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Chief Zimmerman informed the Board that 104 still had intermittent leaking coolant from the rear of the unit.  Pfund Superior was back out, tightened everything down again, and advised them to keep an eye on it.

Chief Zimmerman informed the Board that 104’s power load system intermittently quite working and that the Stryker technician was out twice last month and replaced the battery the first time.  The second time he found a pinched wire and replaced the wire and there have been no more issues.

Chief Zimmerman presented an updated roster and informed the Board that Mr. Chris Hardman resigned last month due to a relocation for his job to Texas.  Chief Zimmerman further stated he would like to thank him for his years of service.

Chief Zimmerman informed the Board that the EMT-B class had finished and that Mr. Cody Knox has passed and was awaiting NREMT cognitive exam.

Chief Zimmerman informed the Board that the Officers have been trying to keep their fingers on how everyone on the Department was feeling about starting to run as usual again.  Chief Zimmerman stated they held several Survey Money surveys and that initially many were hesitant to come back.  However, Chief stated that after Ohio started reopening in May without a major spike in numbers 92% responded that they were comfortable running/training provided adequate protection measure were taken.  Chief Zimmerman further stated that as of June 1st they were back to their regular schedules of working.  They are still limiting the number of personnel exposed through policies and procedures, meetings, and lectures were still Zoom based with hands on training in person held a social distancing.

Chief Zimmerman informed the Board that he was struggling with getting isolation gowns, but was able to secure the following from the Wayne County EMA, 140 face shields manufactured and donated by Ford Motor Company, 300 surgical masks, 60 cloth masks, and 480 N95 masks

Chief Zimmerman informed the Board that the staffing costs due to COVID 19 was going to cost the Association approximately $8,800.00, which the Department agreed to cover without renegotiating the contract with the Township.

Discussion was held regarding a scene safety billing for Mr. Tobias Myers son on March 2, 2019.  Chief Zimmerman informed the Board that his insurance company sat on the bill for over a year and were now denying payment.  Terry with Ohio Billing is dealing with the insurance agent to try to get it covered, however, now Mr. Myers and his son

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are laid off due to COVID 19 and was requesting some type of relief.  After further discussion, a motion to accept what if anything the insurance company pays and write the balance off was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Dave Compston and Mr. Steve Geiser presented the Roads and Bridges and Buildings and Grounds report.  Mr. Compston informed the Board he went to start the new mowing tractor the other day and it would not start.  Mr. Compston further informed the Board that Lowe and Young came out and said it needs a new computer board which will be warranty.

Mr. Compston informed the Board that later that week the Ventrac had a shaft twist off and it was at Mast Lepley getting fixed.  Mr. Compston further informed the Board that the oil pan was also leaking on the Ventrac.

Mr. Compston informed the Board that he and Mr. Geiser were planning to get asphalt next week and it would probably take two days to get the roads ready for chip and seal.

Mr. Steve Geiser informed the Board that the new mower of his was working excellent, however because of the weight of the new mower on his smaller tractor he needs to put fluid in the two front tires and the left rear tire.  Mr. Geiser presented the following quotes:

            Lowe and Young                 $800.00 – $1,000.00

            Millersburg Tire                     $ 382.70 with work being done at the Garage

A motion to get Millersburg Tire to fill the tractor tires for $382.70 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Mr. Blake Meier informed the Board that he spoke with Mr. Jeremy Amstutz regarding his culvert and Mr. Amstutz agreed to remove the culvert for now and will discuss reinstallation options later.

Mr. Dave Compston informed the Board that a cell tower was going in on Bechtel road and they want a 40’ culvert put in.

Mr. Dave Compston presented a quote from Melway Paving for the chip and seal this year for $48,039.76.

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A motion to approve Melway Paving’s chip and seal quote of $48,039.76 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr. Joseph Rabatin concurring.

Mr. Joseph Rabatin informed the Board that he spoke with Mr. Jeff Sampsel and he requested to pull the plastic edging out at the ACDC Cemetery and put dirt and grass down.

Mr. Dave Compston asked the Board if he needed to start ordering gravel for the walking path extension.  After discussion is was decided to wait until the path was laid out to see how much was needed.

Mr. Joseph Rabatin informed the Board he spoke with Mr. Mike Rowe who said he would talk to Mr. Beau Mastrine regarding the layout of the proposed softball field up at East Union Park.  Mr. Rabatin stated once it is laid out the walking path can be marked so we can move forward with construction.

Mr. Joseph Rabatin informed the ballfields went back in service on May 26th, however the restrooms at the Legion Field are a mess and he spoke with the ACYAA about getting them cleaned up.

Mr. Blake Meier informed the Road Department that Ms. Clara Smith 6160 Messner Road needs her ditch cleaned out.

Mr. Joseph Rabatin showed pictures to the Board of the AT&F Metals culvert that was half-full of stone and stated he would contact them about that.

Discussion was held regarding a ditch at 1993 Barnard Rd. that has been completely filled in with no culvert pipe.  The Board will look into this.

Mr. Joseph Rabatin informed the Board that the aggregation rates came in as follows:  Gas $2.89 per MCF for a 12 month contract, and 0.04311 kWh for electric on a 24 month contract.  Mr. Rabatin further stated that letters regarding this will be going out soon.

Discussion was held regarding noxious weeds on McQuaid Road.  Mr. Rabatin stated he would drop the letter off and take a picture because the last time a certified letter was sent regarding this it was refused.

Mr. Blake Meier addressed the concerns of Mr. Tim Badger who lives on East Lincoln Way regarding weeds.  Mr. Meier stated he had talked previously to Mr. Badger about

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this and the Township cannot spend money to work on roads that are Wayne County responsibility.

Mr. Joseph Rabatin informed the Board that a need for executive session at the next regular meeting would be necessary to address the employee handbook.

The next regular meeting will be Thursday, July 2, 2020 at 7:00 pm at the Township Fire Station.

A motion to adjourn at 8:47 pm was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

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