Record of Proceedings November 5, 2020

RECORD OF PROCEEDINGS

The minutes of the meeting held November 5, 2020.

PRESENT WERE TRUSTEES BLAKE MEIER, JOSEPH RABATIN, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS

Also present were:

            Dave Compston                                                       Jim Zimmerman

Mr. Daniel Hodge called the meeting to order at 7:01 pm.

A motion to approve the October 1, 2020 regular meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

A motion to approve the October 29, 2020 special meeting minutes was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

The Fiscal Officer presented the Community Action information for Wayne and Medina.

The Fiscal Officer presented the Ohio Plan informational flyer.

The Board approved vacation for Mr. Steve Geiser November 5th through the 8th.

A motion to approve amending appropriations within the Coronavirus Relief Fund as follows was made by Mr. Daniel Hodge.

From:   Account Number                     Amount           To:       Account Number         Amount

Fund:  CORONAVIRUS RELIEF FUND

2272-290-790-0000                $63,900.00      2272-220-221-0000    $    372.20

            Other Capital Outlay                                      Medical/Hospitalization

            2272-220-223-0000                $          8.00     2272-230-370-0001    $20,589.13

            Dental Insurance                                             Payment to Another Political Subdivision

                                                                                    ACVFD

                                                                                    2272-290-750-0000    $42,946.67

                                                                                    Motor Vehicles

            To reallocate CARES ACT Funding for approved expenses per Wayne County Prosecutor.

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Page #2 of November 5, 2020 mins.

It was seconded by Mr. Joseph Rabatin.

A roll call vote was taken:

            Daniel Hodge           YES

            Joseph Rabatin        YES

            Blake Meier               YES

A motion to approve medical and dental insurance rate for 2021 as $1,524.10 medical and $130.41 dental a month per family was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

A motion to approve the bond for Road Superintendent Mr. Dave Compston for $2,000.00 for 2021 was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

A motion to approve receipts totaling $31,355.46 warrants 10478– 10525 totaling $87,877.36 and bank reconciliation and financial reports as submitted was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.

Chief Zimmerman reported 37 squad runs, 6 fire runs and 3 mutual aid runs for October 2020 for a total of 176.00 run hours and an additional 76 training hours.

Chief Zimmerman informed the Board that he was getting an estimate to have the carpets cleaned at the Station after the last election left some stains.  Chief Zimmerman further informed the Board about possibly using the Auction money to update the carpet, which is going on 20 years old.  A motion to approve up to $1,000.00 to have the carpets at the Station cleaned was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Chef Zimmerman requested approval to purchase new desks for he and Assistant Chief Compston that were larger to allow for more computer space.  A motion to approve $1,745.51 for two desks plus shipping was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

Chief Zimmerman presented the Board with a proposal from the Fitness Committee about remodeling to allow for a larger fitness area.  Chief Zimmerman said they currently have the equipment setup in the wash bay and members have logged 524 hours, which averaged two, and half hours per day since they setup out there.  Chief Zimmerman said that with the weather turning colder it would not work to keep it there.  Chief Zimmerman estimated $3,000.00 for materials and changing to access locks to control who is coming and going for approximately $5,200.00 for the entire station.

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Page #3 of November 5, 2020 mins.

After discussion, a motion to approve up to $5,500.00 to install access control locks was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

A motion to approve up to $3,000.00 to remodel the station to make the fitness room larger was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Chief Zimmerman informed the Board that he found out 102’s front suction valve was good but the Trident air primer valves were faulty.  Chief Zimmerman stated that Trident was replacing the valves at no charge and he would do the replacement.

Chief Zimmerman informed the Board that Mr. Cody Knox and Ms. Bobbie Schmidt had obtained their Fire Fighter 2 certification.

Chief Zimmerman informed the Board that the Department produced a fire prevention video and posted it on you tube so students could watch it.  It is listed as Apple Creek Fire Prevention.

Discussion was held about the alert siren on Millbourne Road not working, Chief Zimmerman stated he would get in touch with Mr. Brian Potts who had reported it and update him on what is going on with the repair.

A motion to approve the CARES ACT Funding as follows was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

            Chief Salary and Benefits                          $93,500.00

            Association Staffing                                    $  8,726.13

            Hazard Pay                                                   $11,863.00

            PPE                                                                $  2,251.01

            Cascade System                                          $48,873.98

            Electric for Cascade                                    $  2,301.00

            Turnout Gear                                                $39,712.00

            Victory Sprayers                                           $  2,732.00

            Faucets/Flushers/Bottle Filler                    $     686.42

            Motion Sensor Lights Switches                 $  5,188.00

            Ford Explorer Transport Vehicle               $39,000.00

            Lighting for Explorer                                    $  4,544.00

            AED                                                                $  3,763.80

            Leaf Blowers                                                 $     600.00

            Laptop                                                            $  1,600.00

            Total                                                               $265,341.34

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Page #4 of November 5, 2020 mins.

Discussion was held regarding the email from County Emergency Management Agency regarding FEMA training virtually on December 4th from 8:00 to 11:00 am.  After discussion it was determined this training is for the Board not the Fire Chief.

Mr. Dave Compston presented the Road and Bridge and Buildings and Grounds report.  Mr. Compston informed the Board he had DMS service both dump trucks and that the front bed cylinder of the 15 was leaking.  Mr. Compston informed the Board he would take it to Yoder Hydraulics to be repaired.

Mr. Compston asked the Board if the ditch enclosures on Bank and Westwood Streets were ok to wait until spring if the weather does not cooperate and the Board agreed they could wait.

Mr. Compston presented a quote for the electric to the gas and fuel tanks for $5,649.10 from Rybeck Electric and that quote did not include $500.00 for a stainless steel weather tight control box.

Mr. Daniel Hodge amended his previous motion on the gas and fuel tanks to $2,795.00 and electric for $5,700.00 plus $550.00 for a stainless steel box and to split the expenses between the Road and Bridge and the Fire Station since all vehicles will fuel at these tanks.  In addition, to use the Cramer Oil pumps.  It was seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.

Mr. Compston requested to purchase a 55-gallon drum of 15W40 Oil for $795.00 and a 55-gallon drum of AW46 hydraulic oil for $445.00 from Cramer Oil.  A motion to approve the purchase of 15W40 and AW46 oil from Cramer Oil for $1,240.00 and have the trucks oiled at Goods Oil Coating for $225.00 up to $1,700.00 for all was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.

Mr. Compston presented a quote to have a light bar for the Garage pickup truck with duel yellow and red lights for fire runs for $2,140.00 from Vehicle Solutions.  A motion to approve the light bar and installation for $2,140.00 from Vehicle Solutions was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge  concurring.

A motion to approve trading in our current Ventrac mower and getting a new Ventrac mower on state bid pricing for $11,500.00 was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Mr. Compston informed the Board he planned to berm on Kansas Road next week.

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Page #5 of November 5, 2020 mins.

Mr. Joseph Rabatin presented the Board with a donor name list for the sign for the walking path.  After review, Mr. Rabatin stated he would get the sign ordered from Troyer Signs who are donating the sign.

Mr. Rabatin informed the Board he got a quote from Brenner Sanitary for port-a-pots at the walking track for $75.00 per port-a-pot.  A motion to have two port-a-pots year round at the walking path at $75.00 per port-a-pot per month to be paid from the Park Fund was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.

Mr. Joseph Rabatin informed the Board that Mayor Rodney Mackey thinks the deed does not state we can inspect the JEDD I property, but their solicitor is looking into it.  Mr. Daniel Hodge informed the Board that Mr. Reuben Troyer has agreed to be the third member of the JEDD I Committee.  Mr. Hodge further informed the Board that a JEDD I meeting was held on October 6th and they would hold their year-end meeting on December 1st at 7:30 with Mr. Reuben Troyer acting as President of the JEDD I Board.

Speedway – nothing to report.

Mr. Daniel Hodge informed the Board he spoke with Mr. Ron Amstutz again and we will need to have another meeting to discuss the option of a petition ditch at Eastwood Allotment.  Mr. Rabatin stated he felt the Board needs to put the ball back in the County’s court and walk away because they are who approved the allotment setup.  Mr. Meier stated he was opposed to spending Township money for the County’s problem.  Mr. Rabatin stated that Mr. Scott Miller the Wayne County Engineer said they would do the work if paid for the materials.

Mr. Daniel Hodge and the Fiscal Officer will hold a records retention meeting at 6:45 pm on Thursday, December 3, 2020 before the regular meeting of the Board.

Mr. Joseph Rabatin informed the Board that Mr. Jeff Kauffman with Green Township would like a copy of our employee handbook.

A motion to allow Mr. Compston and Chief Zimmerman to move their Veterans Day Holiday to November 27, 202 was made by Mr. Blake Meier and seconded by Mr. Daniel Hodge with Mr.  Joseph Rabatin concurring.

The next regular meeting is scheduled for Thursday, December 3, 2020 at 7:00 pm at the Fire Station.

A motion to adjourn at 8:54 pm was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.

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