RECORD OF PROCEEDINGS
The minutes of the meeting held October 1, 2020.
PRESENT WERE TRUSTEES BLAKE MEIER, JOSEPH RABATIN, AND DANIEL HODGE: AND FISCAL OFFICER VALORIE LEWIS
Also present were:
Joel Bender Dave Compston Denny Frazier Jim Zimmerman
Mr. Daniel Hodge called the meeting to order at 7:03 pm.
A motion to approve the September 3, 2020 regular meeting minutes was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.
Mr. Denny Frazier addressed the Board regarding a drainage dispute that has been going on for the last three years between him and his neighbor. Mr. Frazier expressed his displeasure with Mr. Daniel Hodge regarding his involvement in the situation. After discussion Mr. Frazier wanted it noted that Mr. Hodge acted on behalf of the Board in September and he felt it has made the situation worse. Mr. Hodge stated he did act upon behalf of the Board and as a neighbor to try to help with the situation. Trustee Hodge presented the Board and Mr. Frazier with a written account of what he did (see attached). After further discussion, the Fiscal Officer asked Mr. Frasier if he had anything in writing he could present to make sure it was documented in the minutes. Mr. Frazier stated he had nothing in writing but just wanted it noted that Trustee Hodge acted on behalf of the Board.
Mr. Joel Bender with Whitaker Meyers Insurance addressed the Board regarding the property and liability insurance renewal information. Mr. Bender informed the Board that the VFIS Insurance for the Fire Department increased by $61.00 per year. Mr. Bender asked if the Board has an accidental death and dismemberment policy on the Department Volunteers. After discussion Mr. Bender said he would put a couple of options together and give the Board a quote on this type of coverage.
Mr. Bender informed the Board that the Ohio Plan coverage for the Garage would increase $464.00 per year if they chose to keep the malicious act coverage. A motion to keep the malicious act coverage in place was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring. Discussion was also held regarding passing a resolution to cover all employees under the employee dishonesty coverage, which would stop the need for bonding the Board, Fiscal Officer and the Road Superintendent. Mr. Bender stated that this coverage would come into effect after the current bonds had expired. The increase is $155.00 per year, which would be less than the Fiscal Officer bond, which cost $645.00 for the four term, and the Road Superintendent bond at $50.00 per year.
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Discussion was held regarding the insurance liability recommendations from the stop loss meeting.
The Fiscal Officer presented the Board with the October Grassroots Clipping.
The Fiscal Officer presented the Board with the OTARMA Update.
The Fiscal Officer presented the Board with the Star Ohio Annual Report for 2019.
A motion to approve the Ohio Billing rates to remain the same for 2021 was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.
A motion to approve receipts totaling $61,759.71 warrants 10438– 10477 totaling $48,692.15 less a refund for overpayment on a squad billing for $885.60 for total expenditures of $47,806.55 and bank reconciliation and financial reports as submitted was made by Mr. Blake Meier and seconded by Mr. Joseph Rabatin with Mr. Daniel Hodge concurring.
Chief Zimmerman reported 27 squad runs, 3 fire runs and 1 mutual aid runs for September 2020 for a total of 124.00 run hours and an additional 30 training hours.
A motion to approve $901.00 plus shipping for a fitting and helmet repairs for fire supplies was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.
Chief Zimmerman informed the Board that Heritage Fire still did not have the front suction valve on 102 fixed. Chief Zimmerman further stated they need to replace the valve and have Heritage Fire rewire the generator.
Chief Zimmerman requested to form a truck committee by the end of 2020. Chief Zimmerman stated they were looking at all options and not just doing what they have always done and that the Officers will decide what type of truck to spec and then put the Committee together. Chief Zimmerman further stated he and the Officers are trying to do what is best for the Department and the taxpayers. The Board approved the forming of a truck committee.
Chief Zimmerman informed the Board the Department was going to train at the burn building at the Training Facility on October 10, 2020.
Chief Zimmerman informed the Board that the Department was doing Fire Prevention differently this year due to COVID 19. Chief Zimmerman informed the Board that they
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would still go and check the fire alarms and provide the school with a video to show and a packet of information to go home with the students. The packet will have a home fire escape plan sheet and for all students who return a completed plan the Department would give them a voucher for an ice cream cone.
Mr. Dave Compston presented the Roads and Bridges and Buildings and Grounds report. The Board approved a road bore at 371 Partridge Street.
Mr. Compston informed the Board he was still working on getting storage building quotes.
Mr. Compston informed the Board that many of the reflective signs that were received through the safety grant on Kansas Road were being defaced by painting political things on them. Mr. Compston informed the Board he would not replace them until after the election.
Mr. Compston informed the Board that he and Mr. Geiser have been doing some berming, and they would be berming along Kansas and Fountain Nook Roads next week.
Mr. Compston informed the Board they would be helping Monday and Tuesday of next week at Sugarcreek Township.
Mr. Daniel Hodge informed the Board he spoke with Tim at Mast Lepley about getting a price to trade the Ventrac in on a newer model.
Mr. Daniel Hodge informed the Board he spoke with Garrett at Cramer Oil and got a price on a double wall fuel and gasoline tank for around $2,500.00. A motion to proceed with the new tanks for $2,500.00 to $2,700.00 plus expenses was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring. The Township will continue to use the existing diesel tan.
Mr. Blake Meier informed the Board there was nothing new to report on the Park Planning Committee. Mr. Meier further informed the Board they were keeping an ear out for someone who would want to do an Eagle Scout project for the trees and benches along the walking path. Mr. Joseph Rabatin asked about putting port-a-pots at the trail. After discussion, a motion to approve up to $75.00 per month to put in port-a-pots was made by Mr. Daniel Hodge. After further discussion, the motion was put on hold to see what it costs and go from there.
A motion to approve putting signs up at the walking path thanking those who donated time and material if Troyer Signs would donate the signs, if they are going to charge it
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will be approved at the next meeting was made by Mr. Daniel Hodge and seconded by Mr. Blake Meier with Mr. Joseph Rabatin concurring.
Mr. Joseph Rabatin informed the Board there was nothing to report on JEDD II.
Mr. Daniel Hodge informed the Board JEDD I had a meeting scheduled for Tuesday, October 6, 2020 at 7:30 at the Fire Station.
Mr. Daniel Hodge and Mr. Blake Meier attended a meeting with the County and representatives from Speedway. Mr. Hodge stated the Wayne County Commissioners do not want to approve to vacate Bixler and Vine. Discussion was held regarding options of snow removal if the Board cannot vacate those streets.
A motion to resend the motion to vacate Bixler and Vine streets was made by Mr. Joseph Rabatin and seconded by Mr. Daniel Hodge with Mr. Blake Meier concurring.
A motion to assist with Andy at the Engineers Office to negotiate an agreement with Speedway regarding snow removal was made by Mr. Daniel Hodge and seconded by Mr. Joseph Rabatin with Mr. Blake Meier concurring.
Mr. Joseph Rabatin stated that the Board should think about options to provide a culvert with the County doing the work at Eastwood allotment. Mr. Rabatin stated it was something to think about.
Mr. Rabatin stated he received an email from Wayne County Board of Elections regarding the ability to hold voting in person at the Fire Station on November 3, 2020. Chief Zimmerman stated it is OK to hold in person voting at the Fire Station.
The next regular meeting is scheduled for Thursday, November 5, 2020 at 7:00 pm at the Fire Station.
A motion to adjourn at 9:55 pm was made by Mr. Joseph Rabatin and seconded by Mr. Blake Meier with Mr. Daniel Hodge concurring.